GRAPHICS LESSON 24

OUTLINE 

Clip art, shapes, diagrams and charts

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Adding caption

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Placing text around an image

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Image editing

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Diagrams

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LEARNING OUTCOMES After completing this lesson, you will be able to describe how to use graphics and diagrams in word documents. Also you will be able to do the following: 

Clip art, shapes, diagrams and charts



Adding caption



Placing text around an image



Image editing

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INTRODUCTION

 A picture speaks a thousand words!  Rather than having plain text, a picture will add more meaning to the document.  MS Word allows you to add and edit graphics easily.  However, it is better to use other graphics tools to create and refine graphics and then include it in the Word

document.  You can copy an image from web, another graphic tool or use a clip art.

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CLIP ART  Clip art is a collection of images, both line art and pictures, that you’re free to use in your documents.  Inserting a clip art image works much like inserting a graphics image.  Steps: 

On the Insert tab, in the Illustrations group, click Online Pictures.

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A pop-up will appear allowing you to search Office.com or Bing.

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In one of the search boxes, type a keyword for the clip art you would like to find (e.g., flowers) > press Enter.

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From the resulting list of pictures, choose the one you would like to add > Click Insert.

 After you insert a clip art image, you can use the Picture Tools Format tab on the Ribbon to adjust and

modify the image.  Also, you have 3D Models which is a new kind of Clip Art.  Check this: https://support.office.com/en-us/article/add-clip-art-to-your-file-0a01ae25-973c-4c2c-8eaf-

8c8e1f9ab530

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SHAPES AND ICONS  Select Insert > Shapes 

You can click the Shapes button in the Illustrations group on the Insert tab to choose a Shape from the dialog box.

 Select Insert > Icons  Check this:

https://support.office.com/enie/article/insert-icons-in-microsoftoffice-e2459f17-3996-4795-996eb9a13486fa79 6

SMARTART  You can click the SmartArt button in the

Illustrations group on the Insert tab to select a SmartArt Graphic from the dialog box.

 You can use that dialog box to arrange a layout of

graphics in your document quickly.

 Check this: https://support.office.com/en-

ie/article/create-a-smartart-graphic-fac94c93-500b4a0a-97af-124040594842

Create your family tree using a suitable SmartArt Graphic. 7

CHARTS  Select Insert > Chart  Select the type of chart (e.g. Clustered column chart)  Enter your data into the spreadsheet that automatically opens with the chart.

 Check this: https://support.office.com/en-us/article/create-an-excel-chart-in-

word-11a7d2f0-4487-4a9b-bbc6-d50916cd4a57

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ADDING CAPTION  Rather than adding images for text decoration, we can reference images in our content

 To best reference an image, you should add a caption.  The caption’s text can explain what’s in the image.  You can add captions to figures, equations, or other objects.  To add a caption to an image: 

Click to select the graphic.

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From the References tab’s Captions group, click the Insert Caption button.

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In the Caption text box, type the figure caption text.

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Choose a position for the caption from the Position drop-down list.

1. Text that you select or create. 2. Number that Word inserts for you

 When you add captions to images, you can create list of figures easily.  Check this: https://support.office.com/en-us/article/add-format-or-delete-captions-in-word-82fa82a4-f0f3-438f-a422-

34bb5cef9c81

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TASK – EXERCISE 7

 Create a pie chart based on the following details.  Add a caption.

Different movies liked by your friends Comedy

Action

Romance

Drama

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3

6

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PLACING TEXT AROUND AN IMAGE  To control how an image and text interact, click the image to select it.  When the image is selected, a Format tab appears, from which you can choose the Text Wrapping

menu, found in the Arrange group.

 Wrapping options: 

In Line with Text: The image is treated like text

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Square: The image sits on the same plane as the text, but the text flows around the image in a square pattern, regardless of the image’s shape.

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Tight: Text flows around the image and hugs its shape.

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Through: Text flows around the image as best it can, similar to the Tight option.

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Top and Bottom: Text stops at the top of the image and continues below the image.

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Behind Text: The image floats behind the text, looking almost like the image is part of the paper.

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In Front of Text: The image floats on top of your text, like a photograph dropped on the paper.

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Edit Wrap Points: You can specifically control how text wraps around an image.

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TASK – EXERCISE 8  Open myself.docx saved in the D: Drive (any drive other than C:) in ITE1922\Word\ folder.  Add images of your self, family, school. Select the wrapping option as Top and Bottom.  Add captions to each image.  Add a table to the section about your self and add table to summarize special moments in your life. You can find an

example as given below. 

Apply a suitable formatting and style.

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Size- Auto fit to window

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Add a caption to the table. Table 1: My special moments

Year

Description of the Special Moment

Image 12

IMAGE EDITING  Word offers some touch-up features to deal with images.

 However, it is better to use graphic editing tools before you bring them to MS Word.  Possible editing options: 

Resizing an image

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Rotating an image

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Cropping an image – while making the image smaller, some content is eliminated.

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Changing an image’s appearance 

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Pictures can be manipulated by using the tools found in the Adjust group on the Picture Tools Format tab.

Arranging multiple images 

Use the Bring to Front and Send to Back buttons in the Format tab’s Arrange group.

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To keep multiple images lined up, use the Align button’s menu.

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WORDART

 WordArt is a quick way to make text stand out with special effects.  You begin by picking a WordArt style from the WordArt gallery, launched from

the Insert tab, which you can then customize.  Check this: https://support.office.com/en-us/article/insert-wordart-c5070583-1ebe-

4dc4-a41f-5e3729adce54

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SUMMARY



In the lesson 24, we have learnt about using graphics in word documents. In this we have formatted and used different types of graphics like SmartArts, Clip Arts, Icons, diagrams, etc.

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In the next lesson we will be learning about using symbols and equations.

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Before moving to the next section, you can do all the activities in this lesson and other activities.

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