MANAGEMENT OF BUSINESS

ORDS MAGAZINE JAN 26

FOCUS ON Strategies To Improve The Effetiveness Of Record Management In Fashion Industry

KEEPING RECORDS PREPARED BY: MUHAMMAD (2022874152)

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AFIQ

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Relating To The Business Entity In Scope Of Fashion

MUHAMMAD HAZMI BIN HARIS (2022824694) IRFAN NADZEER BIN ISHAK (2022876538)

BY OUR GROUP

KHAIRUL IZZUDIN BIN MUHAMMED (2022498308)

E-MAGAZINE DISASTER RISK MANAGEMENT OF RECORDS IN FASHION INDUSTRY

FASHION INDUSTRY

Muhammad Akmal Afiq Bin Ayob (2022874152)

www.fashionuitm.com

Editor Profile I'm Irfan Nadzeer Bin Ishak (2022876538) and currently studying at UiTM Merbok in Business Record Managment

Alhamdulillah, with the help of Allah SWT, we were able to complete our job. I also want to express my gratitude to my parents, who never stop encouraging me to do this assignment. I would also like to thank Madam Nor Kamariah, our lecturer, for helping us with this homework. Finally, I'd like to thank everyone who helped me finish this project.

Editor Profile I'm Khairul Izzudin Bin Muhammad (2022498308) and currently studying at UiTM Merbok in Business Record Managment

I want to thank Madam Nor Kamariah, my professor, for allowing me and my students the opportunity to learn how to make magazines while also learning about business records. Thankyou

Editor Profile I'm Muhammad Hazmi Bin Haris (2022824694) and currently studying at UiTM Merbok in Business Record Managment

I just want to express how happy I am to have been given the chance to complete this work. I want to express my gratitude to Madam Nor Kamariah, our lecturer, for her suggestions and counsel, which assisted us in conducting extensive research. I want to express my gratitude to my parents for their support. Thank you to my pals for helping us finish this e-magazine in the allotted time. Finally, let me express my gratitude to Allah for making this possible. alhamdulillah. Many thanks

Editor Profile I'm Muhammad Akmal Afiq Bin Ayob (2022874152) and currently studying at UiTM Merbok in Business Record Managment

I would want to express my sincere gratitude to Allah SWT for giving me the perseverance, forbearance, tolerance, and courage necessary to complete this study. I'm also very thankful for finishing my homework, a review of an article on record management, within the deadline set by my lecturer, Madam Nor Kamariah. In addition, I want to thank my dear parents and all of my friends who gave their input so that my assignment could be completed correctly. Many thanks

Conten 139 Term "cloth" synonymous with fabric, not all fabrics can be defined as cloth

157 The word 'cloth' derives from the Old English clað, meaning "a cloth, woven, or felted material to wrap around one's body'

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3 Disaster Risk Management Record in Fashion Industry Importance of Disaster and Risk Management Recordkeeping for Fashion Industry

7 Strategies To Improve The Effectiveness of Record Management in Fashion Industry Backup The Data and Records

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Keeping Records Relating To The Business Entity In Scope of Fashion Industry Literature Review

19 Record Management and Cloud Storage in Fashion Industry Fashion Rule The World

Disaster Risk Management

Record in Fashion Industry Modern fashion may be found everywhere. It is a method by which people show themselves to others and indicate the subject of their conversation. Regardless of their sexual orientation, money, level of education, political and subcultural affiliations, social standing, or even mood (Craik,2009). The lives of all those who create, sell, wear, or even just observe fashion have a significant economic, political, and cultural effect due to the worldwide nature of the fashion business. According to Steele, the global clothing manufacturing and retailing industry is a multibillion dollar industry. The style of clothing and accessories worn by various groups of people at any particular moment can be best described as fashion. Maintaining records is crucial for the fashion industry's continued success. For instance, the record contained information about the fashion industry's drawings, patterns, transactions, and other things. These records should be preserved for use in the future. These documents may be utilized for cultural reasons. In order to comply with legal responsibilities or conduct business, an organisation, whether public or private, or an individual may make, receive, maintain, and use documents in any format as part of or evidence of their records. All informational products created during administrative tasks are considered records, including microfilm, microfiche, electronic records, and others. Records are crucial for corporate continuity, accountability, legal purposes, and other purposes. For these reasons, having an effective record management system is crucial for every firm.

Record Management System The administration of records for a company throughout their lifecycle. The management process involves organizing and effectively controlling the development, upkeep, and destruction of records as well as the commercial transactions connected to them. An organization needs to maintain its records because it cannot operate without them. A good record-keeping system makes it easier for the person who created it or needs the information to obtain it. In addition to encouraging the creation of complete and accurate records from the start, good recordkeeping requires managing and storing the data properly so that they are always accessible. The optimum period of time needed to retain the records will depend on the institution's fiscal, administrative, legal, and other needs. Records must be kept since they will be required for legal actions and defenses.



Records management is primarily concerned with managing the evidence of an organization's operations as well as the reductions or mitigation of risk connected with them. Records management is part of an organization's larger responsibility of governance, risk management, and compliance. Keeping records is crucial in business since it enables an organisation to continue operating for an extended period of time. An organisation can secure its operations, assess business performance, and increase company earnings with the help of proper recordkeeping. Organizations must preserve their fashion business documents safe and secure because they will be needed for the fashion industry's future use. They must keep the record for a while because it might come in handy later. Every organisation in the fashion industry needs to have effective catastrophe and risk management. Any organisation needs disaster and risk management because it analyses and considers potential risk factors.

Disaster Risk management is the process of organizing, putting into practice, evaluating, and adapting strategies, procedures, and actions related to the analysis, reduction, and transfer of disaster risk, with the goal of lowering hazards and enhancing the resilience of people, homes, communities, and governmental structures. Disaster risk management is a continual process that includes both physical and intangible safeguards and considers internal risk concerns to the organizations. Management of disaster risk tries to prevent the creation of new dangers. enhance natural disaster resilience and contributes to sustainable development. To survive in the event of a major natural disaster or manmade disaster, it is essential to understand disaster management, which is defined as the organizations and management of resources and responsibilities for dealing with all aspects of emergencies, whether they are caused by a natural disaster or by human activity. No sector or corporation is impervious to calamities or disasters. Therefore, every business or organization needs an emergency plan for catastrophe and risk management. The protection of human life and safety is the first objective of any emergency preparation. The second objective is to make sure that the sector, business, or organization can resume operations while safeguarding its resources, which include tools, materials, documents, and other assets.

Disaster management is necessary to lessen a society's susceptibility to catastrophic weather occurrences so that, even if they do, there won't be a catastrophe. It also attempted to lessen the effects of any natural disasters that might occur. Extreme weather conditions must be taken into account for effective disaster management. such as severe weather, significant flooding, and geophysical occurrences like earthquakes and volcanic eruptions Each firm, including the fashion industry, must take appropriate disaster risks. keeping of records. This is due to the fact that one cannot forecast the future, so a business must build up an appropriate risk management plan for its recordkeeping as a preventative measure. Maintaining complete record security and recovering them in the event of a disaster can enable an industry to carry on with its operations without having to start from scratch. A good catastrophe prevention and recovery plan can assist in safeguarding all organizational assets, such as personnel, facilities, and records.

IMPORTANT R

ecords are valuable assets or organizations. Record management is the effective and systematic control of an organization's records, regardless of medium-through their entire life cycle from receipt or creation until their final disposition Nowadays, a compliant records management is neccessary for fashion industry to proactively and progressively manage all data. Media and information. Morever records management ensures that valuable management ensures that valuable records evidencing fashion industry's activities and that have legal. Fiscal, administrative or historical value are proteted and accessible while useless records are systematically destroyeds

STRATEGIES TO IMPROVE THE EFFECTIVENESS OF RECORDS MANAGEMENT IN FASHION INDUSTRY

TAKE A LOOK There are some strategy on how to improve the record management in fashion industry and create a smoother running, compliant and cost effective organization.

Fashion Quotes "You can have anything you want in life if you dress for it."

A well maintained record management process also helps fashion industry remain compliant with Record keping regulations, avoid security risks, and streamline the workflow and productivity of the industry

STRATEGIES Paper records should be stored in a clean and dry environment such as not near unblocked window, under or near water or sewage pipe, water drain manhole, water permeable wall or ceiling. water tank, and in proper facilities such as filing cabinets and filing racks instead of stacking them on the floor.

"Records should be stored in such manner so as to facilitate user access and ensure that they are protected from unauthorized access, use, disclosure, removal, deterioration, loss or destruction"

Ensure facilities and equipment are suitable for the storage of records. The equipment and environmental conditions should prevent damage and unauthorized access to records. while off site storage should be similarly monitored. Fashion industry should lay down guidelines on the storage of records including sensitive or classified records . For record in paper form, Fashion industry should note that paper deteriorates rapidly in an environment of high temparature and humidity. Furthermore, mould growth on papar can be a health hazard to staff

For storage of electronic records. the selection of storage media such as optical disc and tape, storage system, storage environment and handling procedures should be based on records management and business considerations, such as volume and growth rate of records, records security needs. retrieval requirements and preservation needs. For storage of records in other formats such as audio-visual materials, microfilms, a fashion industry should seek specialist advice to ensure their preservation is commensurate with business needs.

Backup the data and records

Fashion industry can help to minimize the damage of potentially losing their electronic records by also regularly backing up the data and documents. With an electronic records management system, if a document is accidentally lost or deleted. software can be used to either relocate or recover the record wherever it may be.

Using a records management system for paper documents, however this option is not available -making the consequences of losing paper records for more severe. So, it's the best if the fashion industry begin a record backup program by scanning and making a copy of each document. This way they will not only be prepared in case of potential disaster, but they will also have begun taking the initial steps to converting the record inventory to a streamlined electronic document management system.

After establishing and adhering to a company-wide record management system, fashion industry should also consider implementing an internal audit and accountabitity program for their record management system. This allows them to track the strengths and weaknesses, and continue to make improvements to the system. Once fashion industry designed and implemented an electronic records management system for their business or organization,

The

difficult part is over but that doesn't mean there isn't always room for improvement within the process. Adopting and enforcing an accountability program for record management system helps them to track their own adherence to their policies. Because one of the largest contributors to electronic record management system data

After establishing and adhering to a company-wide record management system, fashion industry should also consider implementing an internal audit and accountabitity program for their record management system. This allows them to track the strengths and weaknesses, and continue to make improvements to the system. Once fashion industry designed and implemented an electronic records management system for their business or organization,

Breaches is employees simply being unaware of some of the security risks that come with the convenience of digital devices rigorously maintaining a proper record management system and its various processes will establish a routine for fashion industry employees, helping to reduce possibility for accidental security breaches.

To facilitate a wide range of records management activities, including identification. capturing and retrieval of records, security and access control as well as disposal, records should be systematically organized according to records classification schemes (also called file plans), which are plans for the logical arrangement of records according to one or more of the following: business functions, activities, and contents of the records. In general, a records classification scheme includes a coding system expressed in symbols such as alphabetical numerical or alpha-numerical to show the logical relationship amongst the records.

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