MANAGEMENT OF BUSINESS

ORDS MAGAZINE JAN 26

FOCUS ON Strategies To Improve The Effetiveness Of Record Management In Fashion Industry

KEEPING RECORDS PREPARED BY: MUHAMMAD AKMAL AFIQ BIN AYOB (2022874152) MUHAMMAD HARIS (2022824694)

HAZMI

Relating To The Business Entity In Scope Of Fashion

BIN

IRFAN NADZEER ISHAK (2022876538)

BIN

KHAIRUL IZZUDDIN MUHAMMED (2022498308)

BIN

BY OUR GROUP

E-MAGAZINE DISASTER RISK MANAGEMENT OF RECORDS IN FASHION INDUSTRY

FASHION INDUSTRY

Muhammad Akmal Afiq Bin Ayob (2022874152)

www.fashionuitm.com

Conten 139 Term "cloth" synonymous with fabric, not all fabrics can be defined as cloth

157 The word 'cloth' derives from the Old English clað, meaning "a cloth, woven, or felted material to wrap around one's body'

nts

3 Disaster Risk Management Record in Fashion Industry

7 Strategies To Improve The Effectiveness of Record Management in Fashion Industry Backup The Data and Records

Importance of Disaster and Risk Management Recordkeeping for Fashion Industry

13

Keeping Records Relating To The Business Entity In Scope of Fashion Industry Literature Review

19 Record Management and Cloud Storage in Fashion Industry Fashion Rule The World

MUHAMMAD AKMAL AFIQ BIN AYOB 2022874152

E- MAGAZINE

Editor-in-Chief

Editor’s Note & Profile I would want to express my sincere gratitude to Allah SWT for giving me the perseverance, forbearance, tolerance, and courage necessary to complete this study. I'm also very thankful for finishing my homework, a review of an article on record management, within the deadline set by my lecturer, Madam Nor Kamariah. In addition, I want to thank my dear parents and all of my friends who gave their input so that my assignment could be completed correctly. Many thanks

FACT ABOUT ME currently studying at UiTM Merbok in Business Record Managment

IRFAN NADZEER BIN ISHAK 2022876538

E- MAGAZINE

Editor-in-Chief

Editor’s Note & Profile Alhamdulillah, with the help of Allah SWT, we were able to complete our job. I also want to express my gratitude to my parents, who never stop encouraging me to do this assignment. I would also like to thank Madam Nor Kamariah, our lecturer, for helping us with this homework. Finally, I'd like to thank everyone who helped me finish this project.

FACT ABOUT ME currently studying at UiTM Merbok in Business Record Managment

MUHAMMAD HAZMI BIN HARIS 2022824694

E- MAGAZINE

Editor-in-Chief

Editor’s Note & Profile I just want to express how happy I am to have been given the chance to complete this work. I want to express my gratitude to Madam Nor Kamariah, our lecturer, for her suggestions and counsel, which assisted us in conducting extensive research. I want to express my gratitude to my parents for their support. Thank you to my pals for helping us finish this e-magazine in the allotted time. Finally, let me express my gratitude to Allah for making this possible. alhamdulillah. Many thanks.

FACT ABOUT ME currently studying at UiTM Merbok in Business Record Managment

KHAIRUL IZZUDIN BIN MUHAMMAD 2022498308

E- MAGAZINE

Editor-in-Chief

Editor’s Note & Profile I want to thank Madam Nor Kamariah, my professor, for allowing me and my students the opportunity to learn how to make magazines while also learning about business records. Thankyou

FACT ABOUT ME currently studying at UiTM Merbok in Business Record Managment

Record in Fashion industry Disaster Risk Management Modern fashion may be found everywhere. It is a method by which people show themselves to others and indicate the subject of their conversation. Regardless of their sexual orientation, money, level of education, political and subcultural affiliations, social standing, or even mood (Craik,2009). The lives of all those who create, sell, wear, or even just observe fashion have a significant economic, political, and cultural effect due to the worldwide nature of the fashion business. According to Steele, the global clothing manufacturing and retailing industry is a multibillion dollar industry. The style of clothing and accessories worn by various groups of people at any particular moment can be best described as fashion. Maintaining records is crucial for the fashion industry's continued success. For instance, the record contained information about the fashion industry's drawings, patterns, transactions, and other things. These records should be preserved for use in the future. These documents may be utilized for cultural reasons. In order to comply with legal responsibilities or conduct business, an organisation, whether public or private, or an individual may make, receive, maintain, and use documents in any format as part of or evidence of their records. All informational products created during administrative tasks are considered records, including microfilm, microfiche, electronic records, and others. Records are crucial for corporate continuity, accountability, legal purposes, and other purposes. For these reasons, having an effective record management system is crucial for every firm.



RECORD

MANAGEMENT SYSTEM The administration of records for a company throughout their lifecycle. The management process involves organizing and effectively controlling the development, upkeep, and destruction of records as well as the commercial transactions connected to them. An organization needs to maintain its records because it cannot operate without them. A good record-keeping system makes it easier for the person who created it or needs the information to obtain it. In addition to encouraging the creation of complete and accurate records from the start, good recordkeeping requires managing and storing the data properly so that they are always accessible. The optimum period of time needed to retain the records will depend on the institution's fiscal, administrative, legal, and other needs. Records must be kept since they will be required for legal actions and defenses. ecords management is primarily concerned with managing the evidence of an organization's operations as well as the reductions or mitigation of risk connected with them. Records management is part of an organization's larger responsibility of governance, risk management, and compliance. Keeping records is crucial in business since it enables an organisation to continue operating for an extended period of time. An organisation can secure its operations, assess business performance, and increase company earnings with the help of proper recordkeeping. Organizations must preserve their fashion business documents safe and secure because they will be needed for the fashion industry's future use. They must keep the record for a while because it might come in handy later. Every organisation in the fashion industry needs to have effective catastrophe and risk management. Any organisation needs disaster and risk management because it analyses and considers potential risk factors.

Info

SECTION

Disaster Risk management is the process of organizing, putting into practice, evaluating, and adapting strategies, procedures, and actions related to the analysis, reduction, and transfer of disaster risk, with the goal of lowering hazards and enhancing the resilience of people, homes, communities, and governmental structures. Disaster risk management is a continual process that includes both physical and intangible safeguards and considers internal risk concerns to the organizations. Management of disaster risk tries to prevent the creation of new dangers. enhance natural disaster resilience and contributes to sustainable development.

By Hazmi Photographs by Noel Raplh To survive in the event of a major natural disaster or man-made disaster, it is essential to understand disaster management, which is defined as the organizations and management of resources and responsibilities for dealing with all aspects of emergencies whether they are caused by a natural disaster or by human activity. No sector or corporation is impervious to calamities or disasters. Therefore, every business or organization needs an emergency plan for catastrophe and risk management. The protection of human life and safety is the first objective of any emergency preparation. The second objective is to make sure that the sector, business, or organization can resume operations while safeguarding its resources, which include tools, materials, documents, and other assets Disaster management is necessary to lessen a society's susceptibility to catastrophic weather occurrences so that, even if they do, there won't be a catastrophe. It also attempted to lessen the effects of any natural disasters that might occur. Extreme weather conditions must be taken into account for effective disaster management.

DISASTER RISKS such as severe weather, significant flooding, and geophysical occurrences like earthquakes and volcanic eruptions Each firm, including the fashion industry, must take appropriate disaster risks. keeping of records. This is due to the fact that one cannot forecast the future, so a business must build up an appropriate risk management plan for its recordkeeping as a preventative measure. Maintaining complete record security and recovering them in the event of a disaster can enable an industry to carry on with its operations without having to start from scratch. A good catastrophe prevention and recovery plan can assist in safeguarding all organizational assets, such as personnel, facilities, and records.

IMPORTANT R

ecords are valuable assets or organizations. Record management is the effective and systematic control of an organization's records, regardless of medium-through their entire life cycle from receipt or creation until their final disposition Nowadays, a compliant records management is neccessary for fashion industry to proactively and progressively manage all data. Media and information. Morever records management ensures that valuable management ensures that valuable records evidencing fashion industry's activities and that have legal. Fiscal, administrative or historical value are proteted and accessible while useless records are systematically destroyeds

STRATEGIES TO IMPROVE THE EFFECTIVENESS OF RECORDS MANAGEMENT IN FASHION INDUSTRY

TAKE A LOOK There are some strategy on how to improve the record management in fashion industry and create a smoother running, compliant and cost effective organization.

Fashion Quotes "You can have anything you want in life if you dress for it."

A well maintained record management process also helps fashion industry remain compliant with Record keping regulations, avoid security risks, and streamline the workflow and productivity of the industry

STRATEGIES Paper records should be stored in a clean and dry environment such as not near unblocked window, under or near water or sewage pipe, water drain manhole, water permeable wall or ceiling. water tank, and in proper facilities such as filing cabinets and filing racks instead of stacking them on the floor.

"Records should be stored in such manner so as to facilitate user access and ensure that they are protected from unauthorized access, use, disclosure, removal, deterioration, loss or destruction"

Ensure facilities and equipment are suitable for the storage of records. The equipment and environmental conditions should prevent damage and unauthorized access to records. while off site storage should be similarly monitored. Fashion industry should lay down guidelines on the storage of records including sensitive or classified records . For record in paper form, Fashion industry should note that paper deteriorates rapidly in an environment of high temparature and humidity. Furthermore, mould growth on papar can be a health hazard to staff

For storage of electronic records. the selection of storage media such as optical disc and tape, storage system, storage environment and handling procedures should be based on records management and business considerations, such as volume and growth rate of records, records security needs. retrieval requirements and preservation needs. For storage of records in other formats such as audio-visual materials, microfilms, a fashion industry should seek specialist advice to ensure their preservation is commensurate with business needs.

Backup the data and records

Fashion industry can help to minimize the damage of potentially losing their electronic records by also regularly backing up the data and documents. With an electronic records management system, if a document is accidentally lost or deleted. software can be used to either relocate or recover the record wherever it may be.

PRADA

LOUIS VUITTON

Amazing Dress of

KENDALL JENNER

Style Co Alway Using a records management system for paper documents, however this option is not available making the consequences of losing paper records for more severe. So, it's the best if the fashion industry begin a record backup program by scanning and making a copy of each document. This way they will not only be prepared in case of potential disaster, but they will also have begun taking the initial steps to converting the record inventory to a streamlined electronic document management system.

Records Management After establishing and adhering to a company-wide record management system, fashion industry should also consider implementing an internal audit and accountabitity program for their record management system. This allows them to track the strengths and weaknesses, and continue to make improvements to the system. Once fashion industry designed and implemented an electronic records management system for their business or organization,

The difficult part is over but that

doesn't mean there isn't always room for improvement within the process. Adopting and enforcing an accountability program for record management system helps them to track their own adherence to their policies. Because one of the largest contributors to electronic record management system data

omes ys First Breaches is employees simply being unaware of some of the security risks that come with the convenience of digital devices rigorously.

Record Classification

maintaining a proper record management system and its various processes will establish a routine for fashion industry employees, helping to reduce possibility for accidental security breaches.

To facilitate a wide range of records management activities, including identification. capturing and retrieval of records, security and access control as well as disposal, records should be systematically organized according to records classification schemes (also called file plans), which are plans for logical arrangement of records according to one or more of the following: business functions, activities and contents of the records. In general, a records classification scheme includes a coding system expressed in symbols such as alphabetical numerical or alpha-numerical to show the logical relationship amongst the records.

KEEPING THE RECORDS RELATING TO THE BUSINESS ENTITY Explore more knowledge about the importance and the purpose of keeping records relating to the business entity in the scope of fashion industry Records management (RM) is defined as the: Field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use, and disposition of records including the process of capturing and maintaining evidence of and information about business process activities and transactions in the form of records (ISO, 2011. p. 11) While business records is defined as a business record is a document Chard copy or digital) that records the dealing of business. Business records can include meeting minutes, memo-randa, employment contracts, and accounting source documents. It must be retrievable at a later date so that the business dealings can be accurately reviewed as required

Records management is the key and discipline that help the organization to create and manage all the records to support its operation. Moreover, records management usually also facilitates to control over the volume of records which have been produced through the use of disposal schedules and also facilitates to determine when and how different types of records should be retained

IN SCOPE OF FASHION INDUSTRY On top of that, they need an effective record management to bring out the knowledge for decision making at the right used , right person and right place. Beyond Blake's theorv explanations, of why we need to keep all the records related to the business effectively, the author had listed out some purpose and advantages of keeping record practically. The first good explanation is if this industry is not able to manage their business records, the capable of business man in seeking value of particular records of the company will take longer time and unable to be accessed precisely. Though this statement we admit the opinion is pretty good. Thus, with a proper records management it will facilitate the organizations to be accountable to their stakeholders and being able to plan and administer the business operations in the organization effectively. At the same time, an organization also can reduce their storage cost when there is an effective way to manage their record properly.

In the current economic climate, all the businesses especially in scope of fashion industry, they need to efficiently manage their working capital in order to avoid the "risk of inability to meet due short-term obligations on one hand and preclude excessive investment in short term assets on the other hand” (Eljelly, 2004, p. 48). Working capital is what keeps a business alive and functioning. Besides that, Classification is also one of the most important tools for the fashion industry if they want to know what to keep and what to destroy for records. This is because business records are usually mani fold and diverse which they range from great leatherbound ledgers to tiny receipt fragments. The classifications can be included account books, minutes of meetings (court and committee), annual or quarterly, and, documents and pertaining to the Annual General Meeting, correspondence at all levels (public and private), deeds and titles to property, maps, sketchplans and designer’s working papers or designs, etc.

FURTHER DETAILS in Fashion Industry In Fashion Industry, it is advice to meet certain legal requirements when managing all of their records. If they are not to do so they will be unable to achieve and it is almost impossible to plan and administer any formal organisation effectively. According to the Eric C.K. Cheng, through the records management, fashion industry.

Knowledge can be condified into documents and stored in the active records and digital archive (DA). The DA system is very convenient for organizations that manage records related to the fashion industry. This is due to the easiness when searching some information for reporting. Besides that, the DA system can help to improve the transparency by observing what is being copied and stored in other committees or departments. Successful criteria for effective records include close co -operation among staff members, the business process involved and the information technology applied (McLeod et al, 2011)

Public organization industry

such

as

fashion

they could save time to retrieve and compile relevant documents once it is informed for the external review if they applied the records management. In addition, the records management also can help the industry to support decision-making. Last but not least, in my opinion, it is important for the industry to keep their records even they are small-oriented company. This is because some of their records can hold a lot of value for future historian. Proper management of the business records in all organizations is a must as some of the business records are valuable. Keeping the business records also can keep business to run for a long period of time.

I

Record Management and Cloud Storage in Fashion Industry

n this day and age of rapidly evolving technology, the clothing manufacturing industry has been approached with increased global challenge, client requests for fresh creative items, the need to create new revenue streams, and the pressure to reduce new development costs. To stay vigilant of requests and focused, the clothing industry is always looking to differentiate itself, and has done so in three fundamental ways: (a) Aligning and planning structure, acquisition, and providers early in the planning procedure to expedite time-consuming item test audit emphases and situation choices. (b) Creating a data foundation capable of automating business forms and creating work processes throughout the item's lifecycle. (c) Improving the ability to detect and adjust industry trends, product highlights, and client requirements. The use of foundational forms is essential for success in all three of these areas.

Real clothing organisations, for example, Under Armour, Tommy Hilfiger, American Eagle, and Levi Strauss and Co, have seen their brands succeed globally with the help of deliberate administration systems, which unquestionably incorporate the effective management of report and work processes. In this article, we will explore the importance of record the board frameworks in the clothing industry, as well as how our own unique eFileCabinet can assist the clothing and setup industry in dealing with their archives and work process forms for maximum profit. The ability to manage your product development, structure your marketing efforts, and track your work process all in one arrangement implies a quicker time-toadvertise, expanded procedure perceivability, improved collaboration, and improved detectability. Record the board programming (DMS) can be easily coordinated with Adobe apparatuses

giving ready access to all plans, pictures, and critical reports identifying with promoting, bundling, import and fare, and consistency. With its buy request age, limit for testing and quality confirmation, improvement of merchant collaboration and occasion track, and capacity to build up idea to creation work process, highlight rich and natural DMS like eFileCabinet can meet the specific needs of the clothing business. Building a work process the executives framework to computerise archive arrangement reduces request and sending handling times, quickens accumulations, makes the business procedure more deceptive and detectable, and decreases charge-backs.

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imilarly to other industries, the clothing industry is required to meet the requirements of various administrative and government guidelines. According to ISO 9001, all records must be legible and distinguishable as proof of report update. It is most likely critical to have control over the outer archives. DMS can be used to effectively practise this. Reports for this situation may imply that detailing and recording

play an important role in the assembly and administration industry. It contains all of the data associated with the progressing industry execution and eliminates bottlenecks by focusing on areas that require improvement. To carry out a comprehensive business knowledge stage, organisations must design a compelling detailing, examination, and data conveyance system. This methodology includes the ability for end users to effectively consume incorporated information in order to drive proactive basic leadership and gain an advantage.

We have a strong detailing structure in the clothing manufacturing industry. The recorded data isn't really organised, and data progression is frequently delayed due to the manual bearer of information via documents and envelopes. Each section of the clothing processing plant records its production data because this data is extremely valuable and is used by not only the production directors to assess the firm's business yield, but also estimates the efficiency of the specialists who are putting in enormous effort on the production floor.

FENDI

Sabrina Carpenter RED is the New Black

MAIN HIGHLIGHT

THINK ABOUT A SITUATION OF A CUTTING ROOM, where the texture is sliced to nourish the sewing floor without a break. The lay arranging combined with the thought process to cut texture in an ideal and proficient manner favours effort. Various style requests are being cut in parallel and are being sent to further sewing floor focuses from the cutting room. Representatives frequently devote a significant portion of their time to account, storing and isolating the cutting data into documents and envelopes via manual information passage. In most clothing manufacturing plants, information is gathered through a series of manual passages on paper arrangements, and then similar information is duplicated on exceed expectations sheets to digitise the data.

A TYPICAL PRACTICE AT A CUTTING FLOOR COULD BE AS UNDERNEATH

1

Individual layer information is recorded on lay slips.

2

Information section administrators fill out the same data on the PC exceed expectations sheets.

3

In some cases, this exceeds expectations data can be recorded using a product such as ERP.

Yuna in Dior for Spring/Summer Collection 2023

FASHION RULES THE WORLD Everything is recorded and saved in the current strategy. When a reference of the authentic information of the cutting floor is required, an individual must proceed to check from the reserve of reports and obtain the appropriate envelope. While it is not easy, showing up and representatives are frequently tested to carry out their essential employment jobs and obligations. There is a huge gap in the adjustment of new detailing and information as a result of advancements in our cutting room. In light of the circumstances, if you examine the intelloCut's detailing structure and methodology, you'll be intrigued to see that the enormous and voluminous information can be effectively put away and alluded to in an example, in the event of need.

intelloCut automates the entire cutting floor planning and execution process. Thus, every movement is recorded, and a report can be generated for quick reference. The adaptability of seeing a daily cutting report provides the slicing chief with access to floor effectiveness and the KPI for the equivalent. Another amazing feature provided by the IntelloCut's detailing feature is the ability to keep track of the texture used. Manufacturing plants make an effort to keep detailed records of the textures they purchase, use, and discard. However, a large portion of the estimation may be erroneous because the minor subleties of the part change, joining or harm, and the end bits cannot be recorded. A point by point and precise texture use report is available through intelloCut's reporting.

Blake Lively looks stunning in her Yves Saint Laurent dress for Met Gala 2023

VERSACE

TAYLOR SWIFT

SKILLS AND KNOWLEGDE GAINED FROM THIS COURSE

The outcome that we gained from this course is it makes us more confident in managing records and understand the best practice in records management. Also, what we gained is that we understand of how to monitor and control records management systems effectively and efficiently. Last but not least, it also broadens and widens our knowledge about records management a lot.

References Graik, J. (2009). Fashion: the key concept(Vol. 1). Bloomsbury Academic. Davis, F.(1994). Fashion, culture, and identity University of Chicago Press. Mairura, C. (2011). The Influence of Business records on Business Performance. Journal of Language, Technology & Entrepreneurship in Africa, Vol. 3 No. 1. Jamow, J. A., & Dickerson, K.G.(1997).Inside the fashion business.Upper Saddle River, NJ:Mernill. Simmons, J. (1957,July). Business records and the historian. In Aslib Proceedings(Vol.9,No. 7, pp. 199-207).MCB UP LId. Sperling, F.,& Szekely, F(2005). Dioaster riok management in a changing Climans. Vuiherability and Adaption Resource Group(VARG). Tumuhairwe, R., & Ahimbisibwe, A. (2016). Procurement recordscompliance, effective risk management and records management performance. Records Management Journal, 26(1), 83-101.doi: 10.1108/mj-06-2015-0024.

Live your purpose.

References Australian, W. & General, A. (2013). Records Management in the Public Sector, (June). (Australian & General, 2013) Chachage, B. (2006). Management of business records in Tauzania: an exploratory case study of selected companies, #September). (Chachage. 2006) Kemoni, H. N. (2009), region Managemeur of electronic records Review of empirical studies from the Easter .. Southern Africa Recional Branca of the lutemational Council on Archives (ESARBICA) region. (Kemoni, 2009) https://doi.org/10.1108/09565690910999184 Landis, W. E. (a d.). Recommendations for an electronic records management system: a case study of a small business. (Landis, a.d.) Planning. C. (n.d.). Care Planning as a Strategy to Manage Variation in Practice : From Care Plan to Integrated Person-based Record The Personbased Worbing toward the Person--based. (Planning. n.d.)

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References Eric C.K. Cheng (2018) "Managing records and archives in a Hong Kong school: a case study". Records Management Journal, Vol 28 Issue: 2, pp 204-216, https://doi.org/10.1108/RMJ-02-2017-0004 E.W. IVEY. (1958) The RECORDS TO BE KEPT FOR BUSINESS PURPOSES", Aslib Proceedings. Vol 10 Issue: 9. pp 211-216, https://doi.org/10.1 108/eb049668 International Standard Organization (2011), *Information and documentation-management systems for records - fundamentais and vocabulary".ISO 30300: 2011, International Standard Organization, Geneva J.W. Blake (1958) "BUSINESS RECORDS FOR THE PURPOSE OF THE HISTORIAN". Aslib Proceedings. Vol. 10 Issue: 9. pp 217-225, https://doi.org/10.1108/eb049669 Laura A. Orobia. Warren Byabashaija. John C. Munene, Samuel K. Seijaaka Dan Musinguzi (2013) "How do small business owners manage working capital in an emerging economy?:A qualitative inquiry". Qualitative Research in Accounting & Manageme> Vol 10 Issue: 2, pp 127-143, https://doi.org/10.1108/ORAM-02-2012-0008

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References Agu, P. C., Njoku, E. E., Umaru, S., Eleke, N. I., & Nwokoma, I. H. (2022). Records Management and Organizational Performance. ARRUS Journal of Social Sciences and Humanities, Vol. 2, No. 2. Mairura, C. (2011). The Influence of Business records on Business Performance. Journal of Language, Technology & Entrepreneurship in Africa, Vol. 3 No. 1. Mintah, C., Gabir, M., Aloo, F., & Ofori, E. K. (2022, March 13). journal.pone. Do Business Records Management Affect Business Growth. National Records of Scotland. (n.d.). Standards and Requirements for Electronic Records Management. Nrscotland.Gov.Uk. Retrieved July 15, 2022, from https://www.nrscotland.gov.uk/record-keeping/electronic- recordsmanagement/standards-and-requirements-for- electronic-recordsmanagement University of Wisconsin-Madison. (n.d.). Glossary of Records Management Terms. UW Archives and Records Management | UW-Madison Libraries. Retrieved July 15, 2022, from https://www.library.wisc.edu/archives/recordsmanagement/training/glossary-of-records-management- terms/ Wadesango, O. V. (2015). The Importance Of Record Keeping To The Growth Of Small And Medium Scale Enterprises (SMES) In Zimbabwe. Corporate Ownership & Control, Volume Live your purpose.

12, Issue 4, Summer.