MANAGEMENT OF BUSINESS

ORDS MAGAZINE JAN 26

FOCUS ON Strategies To Improve The Effetiveness Of Record Management In Fashion Industry

KEEPING RECORDS PREPARED BY: MUHAMMAD AYOB (2022874152)

AKMAL

AFIQ

BIN

Relating To The Business Entity In Scope Of Fashion

MUHAMMAD HAZMI BIN HARIS (2022824694)

BY OUR GROUP

IRFAN NADZEER BIN ISHAK (2022876538) KHAIRUL IZZUDIN BIN MUHAMMED (2022498308)

E-MAGAZINE DISASTER RISK MANAGEMENT OF RECORDS IN FASHION INDUSTRY

FASHION INDUSTRY

Muhammad Akmal Afiq Bin Ayob (2022874152)

www.fashionuitm.com

MUHAMMAD AKMAL AFIQ BIN AYOB 2022874152

E- MAGAZINE

Editor-in-Chief

Editor’s Note & Profile I would want to express my sincere gratitude to Allah SWT for giving me the perseverance, forbearance, tolerance, and courage necessary to complete this study. I'm also very thankful for finishing my homework, a review of an article on record management, within the deadline set by my lecturer, Madam Nor Kamariah. In addition, I want to thank my dear parents and all of my friends who gave their input so that my assignment could be completed correctly. Many thanks

FACT ABOUT ME currently studying at UiTM Merbok in Business Record Managment

I'M IRFAN NADZEER BIN ISHAK 2022876538

E- MAGAZINE

Editor-in-Chief

Editor’s Note & Profile IAlhamdulillah, with the help of Allah SWT, we were able to complete our job. I also want to express my gratitude to my parents, who never stop encouraging me to do this assignment. I would also like to thank Madam Nor Kamariah, our lecturer, for helping us with this homework. Finally, I'd like to thank everyone who helped me finish this project.

FACT ABOUT ME currently studying at UiTM Merbok in Business Record Managment

MUHAMMAD HAZMI BIN HARIS 2022824694

E- MAGAZINE

Editor-in-Chief

Editor’s Note & Profile II just want to express how happy I am to have been given the chance to complete this work. I want to express my gratitude to Madam Nor Kamariah, our lecturer, for her suggestions and counsel, which assisted us in conducting extensive research. I want to express my gratitude to my parents for their support. Thank you to my pals for helping us finish this e-magazine in the allotted time. Finally, let me express my gratitude to Allah for making this possible. alhamdulillah. Many thanks.

FACT ABOUT ME currently studying at UiTM Merbok in Business Record Managment

KHAIRUL IZZUDIN BIN MUHAMMAD 2022498308

E- MAGAZINE

Editor-in-Chief

Editor’s Note & Profile I want to thank Madam Nor Kamariah, my professor, for allowing me and my students the opportunity to learn how to make magazines while also learning about business records. Thankyou

FACT ABOUT ME currently studying at UiTM Merbok in Business Record Managment

Conten 139 Term "cloth" synonymous with fabric, not all fabrics can be defined as cloth

157 The word 'cloth' derives from the Old English clað, meaning "a cloth, woven, or felted material to wrap around one's body'

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3 Disaster Risk Management Record in Fashion Industry Importance of Disaster and Risk Management Recordkeeping for Fashion Industry

7 Strategies To Improve The Effectiveness of Record Management in Fashion Industry Backup The Data and Records

13

Keeping Records Relating To The Business Entity In Scope of Fashion Industry Literature Review

19 Record Management and Cloud Storage in Fashion Industry Fashion Rule The World

Record in Fashion industry Disaster Risk Management Modern fashion may be found everywhere. It is a method by which people show themselves to others and indicate the subject of their conversation. Regardless of their sexual orientation, money, level of education, political and subcultural affiliations, social standing, or even mood (Craik,2009). The lives of all those who create, sell, wear, or even just observe fashion have a significant economic, political, and cultural effect due to the worldwide nature of the fashion business. According to Steele, the global clothing manufacturing and retailing industry is a multibillion dollar industry. The style of clothing and accessories worn by various groups of people at any particular moment can be best described as fashion. Maintaining records is crucial for the fashion industry's continued success. For instance, the record contained information about the fashion industry's drawings, patterns, transactions, and other things. These records should be preserved for use in the future. These documents may be utilized for cultural reasons. In order to comply with legal responsibilities or conduct business, an organisation, whether public or private, or an individual may make, receive, maintain, and use documents in any format as part of or evidence of their records. All informational products created during administrative tasks are considered records, including microfilm, microfiche, electronic records, and others. Records are crucial for corporate continuity, accountability, legal purposes, and other purposes. For these reasons, having an effective record management system is crucial for every firm.



RECORD

MANAGEMENT SYSTEM The administration of records for a company throughout their lifecycle. The management process involves organizing and effectively controlling the development, upkeep, and destruction of records as well as the commercial transactions connected to them. An organization needs to maintain its records because it cannot operate without them. A good record-keeping system makes it easier for the person who created it or needs the information to obtain it. In addition to encouraging the creation of complete and accurate records from the start, good recordkeeping requires managing and storing the data properly so that they are always accessible. The optimum period of time needed to retain the records will depend on the institution's fiscal, administrative, legal, and other needs. Records must be kept since they will be required for legal actions and defenses. ecords management is primarily concerned with managing the evidence of an organization's operations as well as the reductions or mitigation of risk connected with them. Records management is part of an organization's larger responsibility of governance, risk management, and compliance. Keeping records is crucial in business since it enables an organisation to continue operating for an extended period of time. An organisation can secure its operations, assess business performance, and increase company earnings with the help of proper recordkeeping. Organizations must preserve their fashion business documents safe and secure because they will be needed for the fashion industry's future use. They must keep the record for a while because it might come in handy later. Every organisation in the fashion industry needs to have effective catastrophe and risk management. Any organisation needs disaster and risk management because it analyses and considers potential risk factors.

Info

SECTION

Disaster Risk management is the process of organizing, putting into practice, evaluating, and adapting strategies, procedures, and actions related to the analysis, reduction, and transfer of disaster risk, with the goal of lowering hazards and enhancing the resilience of people, homes, communities, and governmental structures. Disaster risk management is a continual process that includes both physical and intangible safeguards and considers internal risk concerns to the organizations. Management of disaster risk tries to prevent the creation of new dangers. enhance natural disaster resilience and contributes to sustainable development.

By Hazmi Photographs by Noel Raplh To survive in the event of a major natural disaster or man-made disaster, it is essential to understand disaster management, which is defined as the organizations and management of resources and responsibilities for dealing with all aspects of emergencies whether they are caused by a natural disaster or by human activity. No sector or corporation is impervious to calamities or disasters. Therefore, every business or organization needs an emergency plan for catastrophe and risk management. The protection of human life and safety is the first objective of any emergency preparation. The second objective is to make sure that the sector, business, or organization can resume operations while safeguarding its resources, which include tools, materials, documents, and other assets Disaster management is necessary to lessen a society's susceptibility to catastrophic weather occurrences so that, even if they do, there won't be a catastrophe. It also attempted to lessen the effects of any natural disasters that might occur. Extreme weather conditions must be taken into account for effective disaster management.

DISASTER RISKS such as severe weather, significant flooding, and geophysical occurrences like earthquakes and volcanic eruptions Each firm, including the fashion industry, must take appropriate disaster risks. keeping of records. This is due to the fact that one cannot forecast the future, so a business must build up an appropriate risk management plan for its recordkeeping as a preventative measure. Maintaining complete record security and recovering them in the event of a disaster can enable an industry to carry on with its operations without having to start from scratch. A good catastrophe prevention and recovery plan can assist in safeguarding all organizational assets, such as personnel, facilities, and records.

IMPORTANT R

ecords are valuable assets or organizations. Record management is the effective and systematic control of an organization's records, regardless of medium-through their entire life cycle from receipt or creation until their final disposition Nowadays, a compliant records management is neccessary for fashion industry to proactively and progressively manage all data. Media and information. Morever records management ensures that valuable management ensures that valuable records evidencing fashion industry's activities and that have legal. Fiscal, administrative or historical value are proteted and Your paragraph text accessible while useless records are systematically destroyeds

STRATEGIES TO IMPROVE THE EFFECTIVENESS OF RECORDS MANAGEMENT IN FASHION INDUSTRY

TAKE A LOOK There are some strategy on how to improve the record management in fashion industry and create a smoother running, compliant and cost effective organization.

Fashion Quotes "You can have anything you want in life if you dress for it."

A well maintained record management process also helps fashion industry remain compliant with Record keping regulations, avoid security risks, and streamline the workflow and productivity of the industry

STRATEGIES Paper records should be stored in a clean and dry environment such as not near unblocked window, under or near water or sewage pipe, water drain manhole, water permeable wall or ceiling. water tank, and in proper facilities such as filing cabinets and filing racks instead of stacking them on the floor.

"Records should be stored in such manner so as to facilitate user access and ensure that they are protected from unauthorized access, use, disclosure, removal, deterioration, loss or destruction"

Ensure facilities and equipment are suitable for the storage of records. The equipment and environmental conditions should prevent damage and unauthorized access to records. while off site storage should be similarly monitored. Fashion industry should lay down guidelines on the storage of records including sensitive or classified records . For record in paper form, Fashion industry should note that paper deteriorates rapidly in an environment of high temparature and humidity. Furthermore, mould growth on papar can be a health hazard to staff

For storage of electronic records. the selection of storage media such as optical disc and tape, storage system, storage environment and handling procedures should be based on records management and business considerations, such as volume and growth rate of records, records security needs. retrieval requirements and preservation needs. For storage of records in other formats such as audio-visual materials, microfilms, a fashion industry should seek specialist advice to ensure their preservation is commensurate with business needs.

Backup the data and records

Fashion industry can help to minimize the damage of potentially losing their electronic records by also regularly backing up the data and documents. With an electronic records management system, if a document is accidentally lost or deleted. software can be used to either relocate or recover the record wherever it may be.

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Amazing Dress of

KENDAL JENNER

Style Co Alway Using a records management system for paper documents, however this option is not available making the consequences of losing paper records for more severe. So, it's the best if the fashion industry begin a record backup program by scanning and making a copy of each document. This way they will not only be prepared in case of potential disaster, but they will also have begun taking the initial steps to converting the record inventory to a streamlined electronic document management system.

Records Management After establishing and adhering to a company-wide record management system, fashion industry should also consider implementing an internal audit and accountabitity program for their record management system. This allows them to track the strengths and weaknesses, and continue to make improvements to the system. Once fashion industry designed and implemented an electronic records management system for their business or organization,

The difficult part is over but that

doesn't mean there isn't always room for improvement within the process. Adopting and enforcing an accountability program for record management system helps them to track their own adherence to their policies. Because one of the largest contributors to electronic record management system data

omes ys First Breaches is employees simply being unaware of some of the security risks that come with the convenience of digital devices rigorously.

Record Classification

maintaining a proper record management system and its various processes will establish a routine for fashion industry employees, helping to reduce possibility for accidental security breaches.

To facilitate a wide range of records management activities, including identification. capturing and retrieval of records, security and access control as well as disposal, records should be systematically organized according to records classification schemes (also called file plans), which are plans for logical arrangement of records according to one or more of the following: business functions, activities and contents of the records. In general, a records classification scheme includes a coding system expressed in symbols such as alphabetical numerical or alpha-numerical to show the logical relationship amongst the records.

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With this information it is hoped to

provide knowledge to small and medium enterprise owners to improve their business performance. It can also be a reference for academics, researchers and management consultants as a source of knowledge and reference. This information can also be used to investigate the extent to which accounting information is used in measuring the financial performance of SMEs and assess the need for specific accounting rules and SME financial reporting practices. The majority of small scale business firms do not do accounting record keeping well and that can affect the viability of their business.

The article found that accounting record keeping is also not the only reason for failure to a business. Good business practices can also guarantee business success by taking into account other factors such as customer relationships, employee satisfaction, and innovation. Base on the research finding, it is clear that the research meets the objective where it able to provide proof and reason why the SME fail to make a proper record management. The reason is because of lacks innovation and creativity, no proper books of Accounts, no support from the government and also because of economic conditions.

FENDI

Sabrina Carpenter RED is the New Black

MAIN HIGHLIGHT

LIST OF VARIOUS LOCAL & INTERNATIONAL POLICY ON RECORDS & ELECTRONIC MANAGEMENT

1

ISO 15489 is the international standard for records management. It derives from the Australian Standard AS 4390: 1996 and was published in two parts in 2001. The standard applies to the management of records in all formats and provides a framework for organizations establishing a records management system or auditing existing policies and procedures. Other standards for electronic records management reference it. ISO 15489 describes the characteristics of electronic records and the systems needed to manage them, but it does not constitute a set of requirements for an electronic records management system.

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Blake Lively looks stunning in her Yves Saint Laurent dress for Met Gala 2023

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ISO 15489-1:2001, Part 1: General, describes at a high level a best practice framework for records management. ISO 15489-2:2001, Part 2: Guidelines, provides practical guidance for the design and implementation of the framework described in Part 1, based on the DIRKS methodology.

The ISO 30300 series standards apply to management systems for records (MSR). A MSR is a management system used to direct and control how records are managed within an organization at a strategic level. The standards are aimed at any organization which wants to implement and maintain a MSR to support its business. They set out the objectives for using a MSR and describe a process approach, specifying roles for senior management. The standards do not alter the operational records management processes defined in ISO 15489 but upgrade the approach that senior management should take to the management of records at a policy and risk assessment level by managing procedures and technology, conducting routine audits, and utilizing continual improvement processes.

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VERSACE

TAYLOR SWIFT

Glossary Active Records

that is records that are used in an office at least once per month.

Administrative Value

is a usefulness of records to the office of origin for carrying out its day-to-day activities.

Appraisal

is the evaluation of records to determine their value and proper disposition.

Archives

is an area utilized for storage of inactive records, manuscripts, papers, and memorabilia which are retained permanently for historical, legal, research, or social reasons. Also, the agency is responsible for selecting, preserving, and making available non- current records with long-term value.

Disposition

is the final stage in a record’s life cycle involves either destruction, transfer to inactive storage with destruction at a specified later date, or transfer to the University Archives for permanent preservation.

Document

is a recorded information regardless of form or medium.

Evidential Value

is the usefulness of records as the primary or legal evidence of an organization’s authority, functions, operations, transactions, and basic decisions and procedures.

Family Educational Rights and Privacy Act

is also known as FERPA or the Buckley Amendment. The Act provides students with the right to inspect and review their education records; ensures that in most instances the contents of education records may not be disclosed without the student’s consent, and permits students to request the modification of inaccurate or otherwise inappropriate education records.

Filing

is the process of sorting and arranging, classifying or categorizing, and storing records so that they may be retrieved rapidly when needed.

Filing System

is a planned arrangement of records is designed to satisfy the reference needs of the people who use them. The classification scheme structures record so that they are readily accessible and complete.

Fiscal Value

is a planned arrangement of records is designed to satisfy the reference needs of the people who use them. The classification scheme structures record so that they are readily accessible and complete.

Historical Value

is the usefulness of records for historical research concerning an organization’s functions and development, or information about persons, places, or events.

Inactive Records

is records that are used in an office less than once a year.

Informational Value

is a factual data about the persons, events, problems, and conditions of the record creator, and may be useful for historical research or other studies.

Intellectual Control

is a series of measures, such as box and folder inventories, card catalog entries, and indexes enable users of records to find the information they need.

Legal Value

is the usefulness of records to contain evidence of legally enforceable rights or obligations of the government or private persons.

Lifecycle

is the theory is that the paperwork of an institution goes through distinct phases: records are created, used for some purpose, stored or filed for future reference, evaluated, and eventually disposed of or transferred to an archive for permanent retention.

Non-record

is stocks of printed or reproduced documents kept for supply purposes where file copies have been retained for record purposes such as books, periodicals, newspapers, or other library materials preserved solely for reference purposes such as preliminary drafts or computations, worksheets, and informal notes which do not represent significant steps in the preparation of a recorded document such as duplicate copies of documents preserved only for convenience; materials not filed as evidence of departmental operations or for their informational value such as or personal materials which are the property of the custodian and which have no relation to official duties.

Official Copy

is the office in which a given record or record series was created or accumulated.

Office of Origin

is a record that is not duplicated elsewhere, or the designated record copy of duplicated and dispersed materials.

Open Records

is records of all governmental agencies, including the University of Wisconsin-Madison, fall under Chapter 335, Wisconsin Open Records Law. The law presumes that all public records are accessible except as exempted.

Public Records

according to Wisconsin Statutes 16.61, “means all books, papers, maps, photographs, films, recordings, or other documentary materials or any copy thereof, regardless of physical form or characteristics, made or received by any agency of the state or its officers or employees in connection with the transaction of public business.

Public Records Boards (PRB)

is the policymaking body for public records management, consists of the Governor; the State Historical Society Director; the Attorney General; the State Auditor; a newspaper and a small business representative appointed by the Governor; and the Executive Secretary of the Legislative Council; or their designated representatives. Its charge is to preserve for permanent use important state records, to provide for the orderly disposition of other state records, and to rationalize and make more cost-effective the management of forms and records by state agencies.

The Board reviews and must approve all University of Wisconsin-Madison retention schedules, without which no records may be destroyed. Meets quarterly.

Records Inventory

is an identification and evaluation of the records possessed by an office to create a retention schedule.

Records Retention/Disposition Authorization (RDA)

is the RDA is the form used to secure approval for the disposition of all public records. It outlines how long records are to be maintained and their disposition after a retention period has ended. By law, RDAs have to be submitted one year after each records series has been received or created. After 10 years, the RDA sunsets, and a new one must be resubmitted for Public Records and Forms Board approval.

Records Schedule

is the timetable and description of a records series’ lifecycle, including instructions for disposition. In the Wisconsin State government, the retention schedule takes the form of the Records Retention/Disposition Authorization (RDA).

Records Series

is a group of related records or documents that are normally used and filed as a unit because they result from the same activity or function or have some relationship arising from their creation, receipt, etc and that permit evaluation as a unit for retention scheduling purposes.

Research Value

is the usefulness of records for research by the government, business, private organizations, individuals, and scholars.

Retention

is the process of holding documents for use.

Retention Period

is the length of time an officer must keep particular records. This is usually expressed in terms of years, months, and days and may be contingent upon an event or specification.

Retrieval

is the process of locating and withdrawing documents and delivering them for use.

Scheduling

is the process of analyzing and appraising the value of a given set of records, and then preparing a retention schedule showing the disposition of the records.

Sunset Requirement

meaning by Statute, Records Retention/Disposition authorization (RDAs) expire after 10 years from the date of their original approval by the Public Records and Forms Board. The purpose of the sunset requirement is to force a periodic re-evaluation of records, and to reflect changing administrative needs, improved filing practices, and amended laws.

Transfer

is the movement of records from one custodian to another. Usually moving records from active or semi-active office files to off-site storage or the University Archives

SKILLS AND KNOWLEGDE GAINED FROM THIS COURSE

The outcome that we gained from this course is it makes us more confident in managing records and understand the best practice in records management. Also, what we gained is that we understand of how to monitor and control records management systems effectively and efficiently. Last but not least, it also broadens and widens our knowledge about records management a lot.

References Agu, P. C., Njoku, E. E., Umaru, S., Eleke, N. I., & Nwokoma, I. H. (2022). Records Management and Organizational Performance. ARRUS Journal of Social Sciences and Humanities, Vol. 2, No. 2. Mairura, C. (2011). The Influence of Business records on Business Performance. Journal of Language, Technology & Entrepreneurship in Africa, Vol. 3 No. 1. Mintah, C., Gabir, M., Aloo, F., & Ofori, E. K. (2022, March 13). journal.pone. Do Business Records Management Affect Business Growth. National Records of Scotland. (n.d.). Standards and Requirements for Electronic Records Management. Nrscotland.Gov.Uk. Retrieved July 15, 2022, from https://www.nrscotland.gov.uk/record-keeping/electronic- recordsmanagement/standards-and-requirements-for- electronic-recordsmanagement University of Wisconsin-Madison. (n.d.). Glossary of Records Management Terms. UW Archives and Records Management | UW-Madison Libraries. Retrieved July 15, 2022, from https://www.library.wisc.edu/archives/recordsmanagement/training/glossary-of-records-management- terms/ Wadesango, O. V. (2015). The Importance Of Record Keeping To The Growth Of Small And Medium Scale Enterprises (SMES) In Zimbabwe. Corporate Ownership & Control, Volume Live your purpose.

12, Issue 4, Summer.

References Agu, P. C., Njoku, E. E., Umaru, S., Eleke, N. I., & Nwokoma, I. H. (2022). Records Management and Organizational Performance. ARRUS Journal of Social Sciences and Humanities, Vol. 2, No. 2. Mairura, C. (2011). The Influence of Business records on Business Performance. Journal of Language, Technology & Entrepreneurship in Africa, Vol. 3 No. 1. Mintah, C., Gabir, M., Aloo, F., & Ofori, E. K. (2022, March 13). journal.pone. Do Business Records Management Affect Business Growth. National Records of Scotland. (n.d.). Standards and Requirements for Electronic Records Management. Nrscotland.Gov.Uk. Retrieved July 15, 2022, from https://www.nrscotland.gov.uk/record-keeping/electronic- recordsmanagement/standards-and-requirements-for- electronic-recordsmanagement University of Wisconsin-Madison. (n.d.). Glossary of Records Management Terms. UW Archives and Records Management | UW-Madison Libraries. Retrieved July 15, 2022, from https://www.library.wisc.edu/archives/recordsmanagement/training/glossary-of-records-management- terms/ Wadesango, O. V. (2015). The Importance Of Record Keeping To The Growth Of Small And Medium Scale Enterprises (SMES) In Zimbabwe. Corporate Ownership & Control, Volume Live your purpose.

12, Issue 4, Summer.

References Agu, P. C., Njoku, E. E., Umaru, S., Eleke, N. I., & Nwokoma, I. H. (2022). Records Management and Organizational Performance. ARRUS Journal of Social Sciences and Humanities, Vol. 2, No. 2. Mairura, C. (2011). The Influence of Business records on Business Performance. Journal of Language, Technology & Entrepreneurship in Africa, Vol. 3 No. 1. Mintah, C., Gabir, M., Aloo, F., & Ofori, E. K. (2022, March 13). journal.pone. Do Business Records Management Affect Business Growth. National Records of Scotland. (n.d.). Standards and Requirements for Electronic Records Management. Nrscotland.Gov.Uk. Retrieved July 15, 2022, from https://www.nrscotland.gov.uk/record-keeping/electronic- recordsmanagement/standards-and-requirements-for- electronic-recordsmanagement University of Wisconsin-Madison. (n.d.). Glossary of Records Management Terms. UW Archives and Records Management | UW-Madison Libraries. Retrieved July 15, 2022, from https://www.library.wisc.edu/archives/recordsmanagement/training/glossary-of-records-management- terms/ Wadesango, O. V. (2015). The Importance Of Record Keeping To The Growth Of Small And Medium Scale Enterprises (SMES) In Zimbabwe. Corporate Ownership & Control, Volume Live your purpose.

12, Issue 4, Summer.