College of Engineering and Architecture

TABLE OF CONTENTS page 1

2 3

4

PART 1 GENERAL PROVISIONS OVERVIEW ……………………………….…………………………………………………………… 1.1 Brief History of the College……………………………………………………………… 1.2 Vision, Mission, Goals, and Objectives………………………….………………… 1.3 College Logo……………………………………………………………………………………. 1.4 Program Offerings…………………………………………………………………………… 1.5 Program Educational Objectives ……………………………………………………. 1.5.1 Bachelor of Science in Electronics Engineering……………………… 1.5.2 Bachelor of Science in Electrical Engineering……………………….. 1.5.3 Bachelor of Science in Civil Engineering……………………………….. 1.5.4 Bachelor of Science in Mechanical Engineering…………………….. 1.5.5 Bachelor of Science in Computer Engineering…………………….. 1.5.6 Bachelor of Science in Architecture …………………………………….. ORGANIZATIONAL STRUCTURE …………………………………………………………… POWERS AND FUNCTIONS ………………………………………………………………….. 3.1 The Administrative Council ………………………………………….………………… 3.2 The Academic Council ………………………………………………………….……….. 3.3 The College Dean ………………………………………………………………………….. 3.3.1 Qualifications of the Dean ……………………………………………………. 3.3.2 Functions, Duties, and Responsibilities of the Dean……………. 3.4 The Program Head………………………………………………………………………….. 3.4.1 Qualifications of the Program Head……………………………………… 3.4.2 Duties, and Responsibilities of the Program Head……………….. 3.5 The Faculty …………………………………………………………………………………….. 3.5.1 Composition ………………………………………………………………………….. 3.5.2 Faculty Requirements ………………………………………………………….. 3.5.3 Duties of the Faculty…………………………………………………………….. POSITIONS AND ROLE DESCRIPTIONS………………………………………………….. 4.1 College-Level Designation………………………………………………………………. 4.1.1 Alumni Coordinator……………………………………………………….………. 4.1.2 OJT Coordinator……………………………………………………………………… 4.1.3 Extension Coordinator……………………………………………………………. 4.1.4 Research Coordinator……………………………………………………………. 4.1.5 Intellectual Property Management Coordinator……………………. 4.1.6 Cultural Coordinator …….………………………………………………………. 4.1.7 Sports Coordinator………………………………………………….……………… 4.1.8 Gender and Development Coordinator …………………………….…. 4.1.9 International Affairs Coordinator …………………….…………………… 4.1.10 Instructional Manual Coordinator ………….…………………………… 4.1.11 Library Coordinator…………………………………………………………….. 4.1.12 Laboratory Custodian ………………………………….…………………….. i

1 1 2 3 4 4 4 5 5 5 6 6 7 8 8 9 10 10 11 12 12 14 14 14 15 17 19 19 19 19 19 20 20 20 21 21 21 21 22 22

4.1.13 College Paper Adviser …………………….………………………………….. 4.1.14 Student Affairs Coordinator ………………………………………………… 4.1.15 Career Placement Coordinator …….……………………………………. 4.1.16 Assessment Coordinator ……………………………………………………. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 1 2

22 23 23

PART 2: STUDENTS Admission Requirements ………………………………………………………………………. Admission Policies ………………………………………………………………………………… Registration ………………………………………………………………………………………….. Cross-Registration …………………………………………………………………………………. Classification of Students …………………………………………………………………….. Academic Load ……………………………………………………………………………………… Attendance ……………………………………………………………………………………………. Student Fees…………………………………………………………………………………………… Refund of Fees ……………………………………………………………………………………… Curricular Changes ……………………………………………………………………………….. Curriculum Revision ……………………………………………………………………………… Changing, Adding, and Dropping of Courses ……………………………………….. Substitution of Courses ………………………………………………………………………… Request for Tutorial Classes ………………………………………………………………… Transfer and Shifting …………………………………………………………………………….. Shifting from One Course to Another ……………………………………………………. Summer Classes …………………………………………………………………………………….. Examination, Projects, and other Course Requirements ……………………… Projects …………………………………………………………………………………………………. Grading System …………………………………………………………………………………….. Guidelines for Completion of Incomplete Grades ………………………………… Disallowed Reexamination ……………………………………………………………………. Retention Policies …………………………………………………………………………………. Actions on Delinquency ………………………………………………………………………… Dismissal ……………………………………………………………………………………………….. Withdrawal from the University …………………………………………………………… Certificate of Eligibility to Transfer ……………………………………………………… Leave of Absence ………………………………………………………………………………….. Validation/Accreditation of Courses ……………………………………………………. Graduation Policies ………………………………………………………………………………. Graduation with Honors ……………………………………………………………………….. Dean’s List …………………………………………………………………………………………….. Commencement and Baccalaureate Exercises ………………………………………

24 25 25 26 27 28 29 29 30 30 30 31 31 32 33 34 34 34 35 35 37 37 37 39 40 40 40 41 41 42 43 44 45

PART 3: COLLEGE-SPECIFIC POLICIES General Provisions …………………………………………………………………………………. Social Norms ………………………………………………………………………………………….. A. School Uniform …………………………...…………………………………………… B. Student Behavior ………………………………………………………………………. C. Use of College/Campus Facilities ………………………………………..……

46 46 46 47 48

ii

3 4 5 6

7

1

1 2

D. Educational Tours and Field Trips ……………………………………………. Communication ……………………………………………………………………………………… A. Confidentiality and Security of College Records …………………….. Attendance ……………………………………………………………………………………………. Examination ………………………………………………………………………………………….. Evaluation ……………………………………………………………………………………………… 6.1 Grading System ………………………………………………………………………… 6.1.1 LMS Based Instruction ……………………………………………………. 6.1.2 General Education/Professional Courses ………………………. 6.1.3 Research Courses …………………………………………………………… 6.1.4 Skill-based Courses ………………………………………………………… 6.1.5 OJT/Internship/Practicum ……………………………………………… Student Development Support ……………………………………………………………. A. Student Services Program …………………………………………………………. B. Student Advising Program ………………………………………………………….

49 49 49 49 51 52 53 53 54 54 54 55 55 55 56

PART 4: THE UNIVERSITY OF ANTIQUE-COLLEGE OF ENGINEERING AND ARCHITECTURE OUTCOMES-BASED EDUCATION Description ……………………………………………………………………………………………. CEA OBE Framework ………………………………………………………………………………

58 59

PART 5: CITIZENS CHARTER AND LIST OF PROCEDURES Citizens Charter …………………………………………………………….……………………… List of Procedures ………………………………………………………………………………….

60 62

iii

PART 1 GENERAL PROVISIONS 1. OVERVIEW 1.1 Brief History By the authority to operate under the Board of Trustees Resolution No. 91 series of 1999, the Polytechnic College of Antique (PSCA) opened enrolment in the course leading to the degree of Bachelor of Science in Electronics and Communications Engineering during the school year 20012002. The course was offered through the initiative of Engr. Magno Servano Jr. with only 19 enrollees. The BSECE program then was under the College of Technology. During the school year 2003-2004, another course leading to the degree of Bachelor of Science in Electrical Engineering was offered to lead to the creation of the College of Engineering. The following year, Bachelor of Science in Civil Engineering and Bachelor of Science in Architecture programs were added, creating the College of Engineering and Architecture with Ar. Ma. Bella C. Magdaug as its first Dean. Bachelor of Science in Computer Engineering was then under the College of Computer Studies. In the school year 2009-2010, another program leading to Bachelor of Science in Mechanical Engineering was added to its curricular offerings. In 2019, the Bachelor of Science in Computer Engineering was transferred back to the College of Engineering and Architecture, contributing to the growing population of the College as it continuously pursues its vision and mission to produce competent engineers and architects in the service of the Antiqueños, the Filipino nation, and the global community. Present and Past Deans Engr. Christine C. Vegafria. DPA Engr. Cheryl P. Salvan Engr. Mark Alester A. Lazo Ar. Ma. Bella C. Magdaug, PhD

1

1.2 Vision, Mission, Goals, and Objectives Vision To be the center of excellence in engineering and architecture for the nation’s scientific and technological advancement. Mission The UA College of Engineering and Architecture shall provide students with humanistic, scientific, and technical education and train them to assume leadership in their chosen fields of specialization through the competent practice of the engineering and architecture profession. Goal To provide enough opportunities for the total development and improvement of students and their environment through quality engineering and architecture education. Objectives The College of Engineering and Architecture aims to: 1. provide curricular programs for the development of the whole man – his body, mind, and spirit – and above all, for the enhancement of his potential as a human being; 2. train prospective engineers and architects to become highly competent in their field of specialization; 3. provide prospective engineers and architects opportunities to maximize their potential to become productive and versatile citizens of the country; 4. produce professional engineers and architects who can provide leadership to the nation’s technical manpower; 5. encourage and develop competencies among prospective engineers and architects in scientific and technological research; and 6. establish linkages with government and non-government organizations and render community extension services.

2

1.3

The College Logo and Color

The polygon and the cylinder-shaped base signify the mainland Antique and Caluya Island. Moreover, it represents the Panay and Guimaras islands, upholding that UA-CEA is one of the premier institutions in the region in terms of engineering and architecture studies. The 5-sided polygon base also represents the 5-years of extensive preparation of aspiring engineers and architects. The base is a machineprocessed metal sheet representing the mechanical engineering field. The gothic column signifies the creative and gifted Antiqueño architects and civil engineers. The satellite dish antenna represents the integration of communication and computers in the field of computer engineering. Unity in the College is represented by a pencil and a compass, the main and basic tools for design and engineering, unifying all disciplines of engineering and architecture studies. The pencil also serves as the post that holds the transformer which represents electrical engineering. The Integrated Circuit (IC) and an Amplitude Modulation (AM) Wave represent the BSECE as a pioneering engineering course offered. The 18 pins in the IC represent the original ECE pioneering students of the College. The five-sided blazing torch signifies the 5 Campuses of the University in the various technological areas for the people of Antique and reaching out to our neighboring Regions and to the world (The Main Campus, Tibiao, Hamtic, Libertad, and Caluya.

3

The red electrons in their orbits surrounding the blazing torch represent the dynamism of the College of Engineering and Architecture in its pursuit to achieve its Mission, Vision, Goals, and Objectives. The dominant color cyan in the logo represents the youthfulness and energy of CEA students. Blue signifies the dedication and commitment a student must possess to achieve their dream of becoming an engineer or architect. The color grey represents a metal - a well-engineered and strong engineering material or platinum (which is more expensive than gold) symbolizing the elite professions offered by the College. ~from the original interpretation of the logo artist, Leoner B. Vegafria, Pioneer Batch, BSECE.

1.4

Program Offerings • Bachelor of Science in Electronics Engineering (BSECE) • Bachelor of Science in Electrical Engineering (BSEE) • Bachelor of Science in Civil Engineering (BSCE) • Bachelor of Science in Mechanical Engineering (BSME) • BS Computer Engineering (BSCpE) • Bachelor of Science in Architecture (BSARCH)

1.5

Program Educational Objectives

1.5.1 Bachelor of Science in Electronics Engineering After 3 - 5 years of graduation, the BSECE graduates are: 1. Practicing Electronics Engineers with strong Filipino values and with the ability to venture into their chosen field of specialization. 2. Senior Electronics Engineers with strong leadership and team spirit in their professional work. 3. Pursuing and engaging in environmental, social, and cultural works with a commitment to life-long learning and continuous educational development. 4. Active members and leaders of the Institute of Electronics Engineers of the Philippines and other electronic engineering professional organizations.

4

1.5.2 Bachelor of Science in Electrical Engineering After 3 - 5 years of graduation, the BSEE graduates are: 1. Practicing Electrical Engineers with strong Filipino values and with the ability to venture into their chosen field of specialization. 2. Senior Electrical Engineers with strong leadership and team spirit in their professional work. 3. Pursuing and engaging in environmental, social, and cultural works with a commitment to life-long learning and continuous educational development. 4. Active members and leaders of the Institute of Integrated Electrical Engineers and other electrical engineering professional organizations. 1.5.3 Bachelor of Science in Civil Engineering After 3 - 5 years of graduation, the BSCE graduates are: 1. Practicing Civil Engineers with strong Filipino values and with the ability to venture into their chosen field of specialization. 2. Senior Civil Engineers with strong leadership and team spirit in their professional work. 3. Pursuing and engaging in environmental, social, and cultural works with a commitment to life-long learning and continuous educational development. 4. Active members and leaders of the Philippine Institute of Civil Engineers and other civil engineering professional organizations. 1.5.4 Bachelor of Science in Mechanical Engineering After 3 - 5 years of graduation, the BSME graduates are: 1. Practicing Mechanical Engineers with strong Filipino values and with the ability to venture into their chosen field of specialization. 2. Senior Mechanical Engineers with strong leadership and team spirit in their professional work. 3. Pursuing and engaging in environmental, social, and cultural works with a commitment to life-long learning and continuous educational development. 4. Active members and leaders of the Philippine Society of Mechanical Engineers and other mechanical engineering professional organizations. 5

1.5.5 Bachelor of Science in Computer Engineering After 3 - 5 years of graduation, the BSCpE graduates are: 1. Practicing Computer Engineers with strong Filipino values and with the ability to venture into their chosen field of specialization. 2. Senior Computer Engineers with strong leadership and team spirit in their professional work. 3. Pursuing and engaging in environmental, social, and cultural works with a commitment to life-long learning and continuous educational development. 4. Active members and leaders of the Institute of Computer Engineers of the Philippines and other computer engineering professional organizations. 1.5.6 Bachelor of Science in Architecture After 3 - 5 years of graduation, the BSARCH graduates are: 1. Practicing Architects with strong Filipino values and with the ability to venture into their chosen field of specialization. 2. Senior Architects with strong leadership and team spirit in their professional work. 3. Pursuing and engaging in environmental, social, and cultural works with a commitment to life-long learning and continuous educational development. 4. Active members and leaders of the United Architects of the Philippines and other architecture professional organizations.

6

2. ORGANIZATIONAL STRUCTURE President Administrative Council

Academic Council Vice President for Academic Affairs

Campus Director

Dean

Program Head, BSECE

Program Head, BSEE

Program Head, BSCE

Program Head, BSME

Program Head, BSCpE

Program Head, BSARCH

College Coordinators

Faculty, BSECE

Faculty, BSEE

Faculty, BSCE

Faculty, BSME

Faculty, BSCpE

Faculty, BSARCH

Alumni

Laboratory Custodian, BSECE

Laboratory Custodian, BSEE

Laboratory Custodian, BSCE

Laboratory Custodian, BSME

Laboratory Custodian, BSCpE

Laboratory Custodian, BSARCH

OJT

Extension

Research

IPM

Cultural

Sports

GAD

International Affairs

Instructional Materials

Library

College Paper Adviser

Student Affairs

Career Placement

Assessment

7

3. POWERS AND FUNCTION 3.1

The Administrative Council Chapter 4. University Code. Article 30. Composition and Powers Section 1. There shall be an Administrative Council (ADCO) of the University consisting of the President as the Chairperson, and the Vice Presidents, Deans, Directors, and Heads of offices as members. Section 2. The President of the UA as Chairperson thereof shall constitute the ADCO. Section 3. The ADCO formed and constituted shall review and recommend in accordance with the BOR appropriate policies governing the administration, management, and development planning of the University. Section 4. The President of UA shall be the presiding officer of the Administrative Council. In the absence of the UA president, he/she may designate the VP for Administration and Finance to preside over the meeting. Article 31. Meetings Section 1. The Administrative Council shall meet at least once every quarter or as necessary as the President may determine. However, he/she may issue a call for a Special Meeting upon written request of 1/3 of the members of the Council. Section 2. Every member of the Council shall be required to attend all its meetings, but any member may be excused from attendance for reasons his/her Dean/Supervisor may consider satisfactory. Section 3. A quorum of the Administrative Council shall consist of a majority of the members. Article 32. Committees Section 1. The Administrative Council may create committees, standing or special, as it deems necessary and convenient for the proper performance of the functions. Section 2. The President shall be an ex-officio member of every standing or special committee of the Administrative Council.

8

3.2

The Academic Council Chapter 5. University Code. Article 33. Composition and Powers Section 1. There shall be an Academic Council (AC) with the President of the University as Chairperson and all the members of its instructional staff with the rank of not lower than Assistant Professor as members. Campus ACs may be established provided that these campuses should have equal representation in the University Academic Council. Section 2. The President of UA shall be the presiding officer of the Academic Council. In his/her absence, he/she may designate the Vice President for Academic Affairs or any of the Deans to preside in the meeting. Section 3. The University and Board Secretary shall be the ex-officio Secretary of the Council. Section 4. The AC so formed and constituted shall have the following powers, in accordance with Sec. 4, Par. (0) & (v) of R.A. 8292 to wit: 4.1 Determine, review, and recommend for approval of the BOR the course/program offerings of the University; 4.2 Devise/draft, review, and recommend for approval of the BOR academic policies including the rules of discipline of and for the UA; and 4.3 Fix the requirements for admission of students to the UA as well as for their graduation and the conferment of degrees and submit the same to the BOR for review and/or approval in accordance with Sec. 4. Par. (j) of R.A. 8292. Article 34. Meetings Section 1. The Academic Council shall meet at least once every quarter or as necessary as the President may determine. However, he/she may issue a call for a Special Meeting upon written request of 1/3 of the members of the Council. Section 2. Every member of the Council shall be required to attend all its meetings, but any member may be excused from attendance for reasons his/her Dean/Supervisor may consider satisfactory. Section 3. A quorum of the Academic Council shall consist of a simple majority of the members.

9

Article 35. Committees Section 1. The Academic Council may create committees, standing or special, as it deems necessary and convenient for the proper performance of the functions. Section 2. The President shall be an ex-officio member of every standing or special committee of the Academic Council. 3.3

The College Dean (ETU: 18 units)

Chapter 7. University Code. Article 46. The Colleges Section 1. Each college shall be headed by a Dean designated by the University President, subject to confirmation by the Board of Regents. Section 2. The term of office of the Dean shall be two (2) years without prejudice to re-designation for another term which shall in no case be more than two (2) years and with compensation equivalent to his/her salary grade. He/she is entitled to Representation and Transportation Allowances and other incentives fixed by existing laws. 3.3.1 Qualifications of the Dean Section 3. The Dean must have the following qualifications: 3.1 Is at least a master’s degree holder in the area of specialization relevant to the programs offered in the college unless otherwise specified by CHED, PRC, and other accrediting agencies; 3.2 Is at least an associate professor; 3.3 Has at least three (3) years of very satisfactory performance rating; 3.4 Has at least three (3) years of experience in administrative and supervisory work; 3.5 Possesses commitment, vision for the university, leadership skills, personal integrity, credibility, and emotional feasibility. In addition, the Dean must also satisfy the following minimum requirements set by the Commission on Higher Education in CMO 86. S.2017 to wit:

10

The dean of the school/college of engineering/ engineering technology shall: a. preferably be a Filipino citizen b. possess at least a master's degree and a bachelor's degree in engineering for a school/college of engineering and engineering technology; preferably in the fields/programs being offered by the school; at least a master's degree and a bachelor's degree in engineering technology for a school/ college of engineering technology; preferably on the fields/programs being offered by the school; c. preferably be a holder of a doctorate degree in engineering or related field; d. have managerial competence or have a background of demonstrated service and competence in his/her previous field of endeavor (administration, teaching, and field experience); e. preferably have a prior academic administrative experience; f. be of reputable character; and g. be a registered engineer and holder of a valid professional license or a certified engineer, where applicable. 3.3.2 Functions, Duties, and Responsibilities of the Dean Section 4. The Dean shall have the following functions, duties, and responsibilities: 4.1 Assign the teaching load of the faculty in coordination with the area/program chairperson, supervise directly the conduct of classes and monitor the performance of faculty in the college; 4.2 Act as the presiding officer of the faculty of the college or institute and exercise other administrative functions prescribed by the President and approved by the BOR. 4.3 Notify the Vice President for Academic Affairs of all faculty meetings and furnish him/her with the agenda. 4.4 Enforce the institution’s policies, rules, and regulations on admission and registration of students, transfer of credits, course loads, course sequence, and course prerequisites, scholarships, residence, promotion, and others; 4.5 Approve the list of candidates for graduation;

11

4.6 Initiate, prepare and supervise the implementation of plans, programs, and activities of the college to promote excellence in instruction, research, extension, and resource generation in consultation with the faculty and student body; 4.7 Supervise and monitor all publications of the college; 4.8 Prepare and submit to the President an annual report of the college, school or institute and such other reports that the President may require. 4.9 Design curricula of programs to be offered, review and evaluate their effectiveness; and 4.10 Do other related work as may be deemed proper. 3.4

The Program Heads (ETU: 12 units)

3.4.1 Qualifications of the Program Head For a faculty member to be appointed as Program Head, he/she shall meet the requirements set by the relevant Commission on Higher Education Memorandum Order (CMO) for the programs being offered in the College. Program Bachelor of Science in Civil Engineering (BSCE)

Bachelor of Science in Electrical Engineering (BSEE)

Qualifications a) Shall be a holder of the baccalaureate degree and Master's degree in Civil Engineering; b) Shall be a registered Civil Engineer with a valid PRC license; c) Shall have a minimum teaching experience of not less than three (3) years and at least three (3) years of industry practice. To ensure his/her work effectiveness, the Department/Program Chair/Coordinator shall be given a maximum teaching load of 50% of the regular teaching load. a) Shall be a holder of a baccalaureate degree in Electrical Engineering and a master's degree in electrical engineering, engineering education, or allied program; b) Shall be a registered Electrical Engineer with a valid PRC license; and c) Shall have a teaching experience of not less than three years and at least three years of experience in industry practice or academic administration To ensure the effectiveness and efficiency of his/her work, the Department Head or Program

12

BS Computer Engineering (BSCpE)

Bachelor of Science in Electronics (BSECE)

Bachelor of Science in Mechanical Engineering (BSME)

Bachelor of Science in Architecture (BSARCH)

Chair/Coordinator may be given a teaching load of not more than 50% of the regular teaching load. a) Shall be a Professional Computer Engineer, if applicable; b) Shall be a holder of any of the following Master's degree (1) Master of Science in Computer Engineering (2) Master of Engineering in Computer Engineering (3) Master of Engineering Education in Computer Engineering (4) Master of Engineering Program Major in Computer Engineering (5) Master of Science in Engineering Major in Computer Engineering; and c) Shall have a minimum teaching experience of not less than three (3) years preferably with industry practice The Department/Program Chair to carry out his/her administrative function must be given a teaching load of not more than 50% of the regular teaching load. a) Holder of the baccalaureate degree in ECE; b) Holder of master’s degree in electronics engineering, engineering education, management engineering, mathematics, sciences, or allied related fields as defined in this CMO c) Should have a minimum teaching experience of not less than three (3) years or preferably at least three (3) years of industry experience relevant the to BS Electronics Engineering program. d) Registered engineer with a valid PRC license, (Preferably PECE) a) Holder of a B.S. Mechanical Engineering degree; b) Holder of Master's degree in Mechanical Engineering or related fields in accordance with GMO 50 s 2006 (Recognition of Specialized Allied and Related Post Graduate Degrees as Qualification for Teaching Professional Mechanical Engineering Courses). c) Registered Mechanical Engineer with valid PRC ID; and d) Has at least three (3) years of teaching experience. Must be the holder of a Master's degree in architecture or any architecture-related course with a minimum of five (5) years of experience in professional practice. The teaching load of the Vice/Assistant Dean/Head shall be an internal policy of the institution but shall not exceed seventy-five percent (75%) of the regular teaching load of the full-time faculty.

13

3.4.2 Duties and Responsibilities of Program Heads According to the CMOs of the respective engineering programs, there shall be a full-time Department Head or Program Chair/Coordinator who shall lead in curriculum planning, implementation, monitoring, review, and evaluation of the program. All department heads/program chairs/coordinators shall provide leadership in the following: a) Lead the program in curriculum planning, implementation, monitoring, review, and evaluation b) Assist in the formulation of university policies, curriculum development, and offerings c) Prescribe textbook adoption, and initiate college activities d) Institutes a defined program of supervision aimed at upgrading the quality of instruction and other administrative support services e) Initiates programs in research and extension services f) Exercises supervision of activities of the program g) Enforces the school rules and laws affecting education and the procedure, policies, rules, and regulations promulgated by CHED h) Initiates foreign and local linkages i) Support administrative functions of the dean. In addition, the CMO also requires the program head to champion in: a) curriculum development and coordination of curricular offerings, textbook adoption, evaluation procedures, methodologies of instruction, departmental activities, and professional development for school personnel; b) recruitment, placement, and promotion of faculty members and other administrative staff in the school/college of engineering; c) budgeting, allocation, and requisitions. 3.5

The Faculty (Workload: 24 hours/week)

3.5.1 Composition Chapter 8. Article 53. University Code Section 1. The Faculty. The body of Professors and Instructors of each college or campus shall constitute the faculty.

14

Section 2. Members. The members of the faculty of UA shall include the following: 2.1 University Professors 2.2 Professors 2.3 Associate Professors 2.4 Assistant Professors 2.5 Instructors

3.5.2 Faculty Requirements To effectively implement the curricular requirements of the program there shall be an adequate number of competent and qualified faculty to handle the professional courses. The program shall not be dependent on one faculty member handling the professional courses. Program Bachelor of Science in Civil Engineering (BSCE)

Bachelor of Science in Electrical Engineering (BSEE)

Faculty Requirements Faculty handling professional courses shall be registered Civil Engineers with valid PRC licenses. In addition, faculty handling professional courses, and design in content, shall have industry design experience. All full-time faculty members teaching professional courses in BSCE shall be a holder of Master's degree in Civil Engineering or Allied Programs. Faculty members handling the professional courses shall be registered electrical engineers with valid PRC licenses. In addition, faculty handling professional design courses shall have industry design experience. All full-time faculty members teaching the professional courses in the BSEE curriculum shall be holders of a master's degree in Electrical Engineering or allied program.

BS Computer Engineering (BSCpE)

Thirty-five percent (35%) of the total full-time faculty members teaching professional courses in BSCpE must be a holder of Master's degree in CpE or allied programs and preferably a Doctoral degree in CpE or allied programs. Faculty members teaching professional courses must be a Certified Computer Engineer, if applicable. All other full-time faculty of the program, including those teaching Mathematics, Sciences, Computing, and General Education courses, must also possess at least Master's degrees relevant to their courses being taught and research specializations Faculty members teaching professional courses that require industry certification shall have valid industry certification.

15

Faculty members teaching CpE Design preferably shall have relevant industry immersion or experience.

Bachelor of Science in Electronics (BSECE)

All faculty members must undergo training in the principles of OBE and the practice of OBTL using various modes of teaching and learning activities and appropriate outcomes-based assessment. All faculty members teaching professional courses in the BS Electronics Engineering program must have the following qualifications: 1. Holder of BS Electronics Engineering degree 2. Registered Electronics Engineer with a valid PRC license All full-time faculty members teaching professional courses in BS Electronics Engineering must be holders of a Master’s and preferably Doctoral degree in Electronics Engineering or allied fields All faculty members teaching technical elective courses in the BS Electronics Engineering program must be a holder of BS Electronics Engineering with specialization aligned to the technical elective or equivalent industry experience. All other full-time faculty of the program, including those teaching Mathematics, Sciences, Computing, and General Education courses, must also possess at least Master’s degrees relevant to the courses being taught and research specializations.

Bachelor of Science in Mechanical Engineering (BSME)

Bachelor of Science in Architecture (BSARCH)

Faculty members teaching Electronics Engineering Design and other professional courses in Electronics Engineering must preferably have relevant industry training or experience. The faculty member teaching professional Mechanical Engineering courses should be a Professional Mechanical Engineer (PME) or a Registered Mechanical Engineer (RME) with a master's degree in Mechanical Engineering or related fields in accordance with CMO 50 s 2006 (Recognition of Specialized Allied and Related Post Graduate Degrees as Qualification for Teaching Professional Mechanical Engineering Courses). a. Academic Preparation. - A qualified faculty member shall have earned a Bachelor of Science degree in Architecture and a Master's Degree in Architecture or in any architecture-related field. b. Professional Preparation. - A qualified member shall be a registered architect by the Professional Regulation Commission (PRC) and have acquired three (3) years of experience in professional practice. c. Involvement in Associations. - A qualified faculty member shall be an active member of a

16

professional architectural organization duly accredited by the Professional Regulation Commission (PRC) and have proven exemplary participation in seminars, conventions, education pursuits, leadership, and professional enrichment training.

3.5.3 Duties of the Faculty Program Bachelor of Science in Civil Engineering (BSCE)

Bachelor of Science in Electrical Engineering (BSEE)

BS Computer Engineering (BSCpE)

Faculty Requirements The faculty shall be actively involved in the following areas of implementation of the CE program: (a) curriculum review, decision-making, and implementation of the academic program (b) program assessment and evaluation, and implementation of continuous improvement of the program (c) development, improvement, and achievement of course outcomes (COs) (d) enrichment of teaching and learning activities (TLAs) (e) development and improvement of assessment tasks, constructively aligned with COs and TLAs (f) student advising activities of the program (g) research and scholarly work (h) professional services offered by the program (i) linkage and extension work The faculty shall be actively involved in the following areas of implementation of the EE program: (a) curriculum review, decision-making, and implementation of the academic program (b) program assessment and evaluation, and implementation of continuous improvement of the program (c) development, improvement, and achievement of course outcomes (COs) (d) enrichment of teaching and learning activities (TLAs) (e) development and improvement of assessment tasks, constructively aligned with COs and TLAs (f) student advising activities of the program (g) Linkages, professional/community extension services, and community outreach programs; (h) Review and recommendations with regards to the library and other learning resources and the modernization/upgrading of the laboratory equipment and facilities; and (i) Professional development in research, scholarly work, and electrical engineering practice. The faculty shall be actively involved in the following areas of implementation of the CpE program: (a) curriculum review, decision-making, and implementation of the academic program

17

(b) program assessment and evaluation, and implementation of continuous improvement of the program (c) development, improvement, and achievement of course outcomes (COs) (d) enrichment of teaching and learning activities (TLAs) (e) development and improvement of assessment tasks, constructively aligned with COs and TLAs (f) student advising activities of the program (g) research and scholarly work (h) professional services offered by the program (i) linkage and extension work

Bachelor of Science in Electronics (BSECE) Bachelor of Science in Mechanical Engineering (BSME)

Bachelor of Science in Architecture (BSARCH)

The faculty shall be actively involved in the following areas of implementation of the ME program: (a) curriculum review, decision-making, and implementation of the academic program (b) program assessment and evaluation, and implementation of continuous improvement of the program (c) development, improvement, and achievement of course outcomes (COs) (d) enrichment of teaching and learning activities (TLAs) (e) development and improvement of assessment tasks, constructively aligned with COs and TLAs (f) student advising activities of the program (g) research and scholarly work (h) professional services offered by the program (i) linkage and extension work It shall be the policy of the architectural institution to require its faculty to: (a) Comply with the prescribed syllabus for each course which shall be issued to the students at the beginning of the term; (b) Initiate enhancement in the prescribed syllabi; (c) Use innovative instructional materials and facilities such as computer and audiovisual resources for effective teaching; (d) Participate in committee, faculty /departments, and college meetings; (e) Administer regular students' performance evaluation and graded requirements and shall be returned to the students within two (2) weeks from the submission day; (f) Follow the established grading system, which should be announced and explained to students at the beginning of each course; (g) Perform additional functions as may be assigned by the dean/head.

18

4. POSITIONS AND ROLE DESCRIPTIONS 4.1 College-Level Designations Recognized designations under the College are considered in during the preparation of the Faculty Workload. 4.1.1 Alumni Coordinator • Assist the Alumni Affairs Office in mobilizing its activities and programs in the college • Promote stronger relationship between the college and its alumni through coordination with each program’s planned activities • Collect and manage data from the alumni • Coordinate with the alumni for their attendance during meetings • Attend and actively participate in regular meetings • Prepare and submit reports relevant to alumni affairs 4.1.2 OJT Coordinator • Enhance linkages in both government and private sector which may serve as a training ground for students • Facilitate the conduct of pre-deployment orientation and culmination activity of students • Coordinate with the proper unit in the University in the conduct of Labor Education for Graduating Students (LEGS) and Pre-Employment Orientation Seminar (PEOS) Plan for the OJT program of the College • Endorse, monitor, and visit students undergoing their on-jobtraining • Conduct performance evaluation of the OJT program and recommend measures and innovations 4.1.3 Extension Coordinator • Leads in the conduct of extension activities of the college • Assist the extensionists in all phases of the extension activities including needs assessment, proposal development and presentation, implementation, monitoring, evaluation, terminal report, and impact assessment • Leads in the formulation and implementation of the extensionrelated seminars and training programs of the college • Act as liaison officer between the college, beneficiaries, and other extension partners 19

• • •

Attend and actively participate in regular meetings Coordinate and inform the faculty on matters regarding extension Prepare and submit reports relevant to extension services

4.1.4 Research Coordinator • Leads in the conduct of research activities of the college • Assist the researchers in all phases of the research activities including proposal development and presentation, implementation, monitoring, evaluation, and terminal report • Leads in the formulation and implementation of the researchrelated seminars and training programs of the college • Act as liaison officer between the college and other research collaborators • Attend and actively participate in regular meetings • Coordinate and inform the faculty on matters regarding research • Prepare and submit reports relevant to research services 4.1.5 Intellectual Property Management Coordinator • Leads in IP-related activities of the college • Assist the researchers in securing the intellectual property rights of their scholarly works • Leads in the formulation and implementation of the IP-related seminars and training programs of the college • Act as liaison officer between the college and other IP adopters • Coordinate and inform the faculty on matters regarding IP • Prepare and submit reports relevant to IPR • Attend and actively participate in regular meetings 4.1.6 Cultural Coordinator • Coordinates and supervises all cultural activities of the college • Coordinate and inform the faculty on matters regarding cultural activities • Attend and actively participate in regular meetings

20

4.1.7 Sports Coordinator • Coordinates and supervises all sports activities of the college • Attend and actively participate in regular meetings • Coordinate and inform the faculty on matters regarding sports activities 4.1.8 Gender and Development Coordinator • Assist the Gender and Development Office in mobilizing its activities and programs in the college • Promote a stronger relationship between the College and GAD advocates through coordination of their planned activities • Assist the GAD Office in the collection and management of sexdisaggregation data from the college • Coordinate and inform the faculty on matters regarding GAD activities • Attend and actively participate in regular meetings 4.1.9 International Affairs Coordinator • Assist the International Affairs Office in mobilizing its activities and programs in the college • Assist the college in developing programs and policies for the mobility of its students • Assist the college in developing complementary measures to promote the exchange of academic information with probable foreign counterparts • Assist the college in strengthening its linkages to international mobility • Act as liaison officer between the college, other HEIs, and industries overseas for skills enhancement and cultural exposure of students • Coordinate and inform the faculty on matters regarding IZN activities • Attend and actively participate in regular meetings 4.1.10 Instructional Manual Coordinator • Coordinates with the Instructional Material Development Committee • Assist the faculty in IM development and application, approval for utilization, and IM reproduction • Coordinate and inform the faculty on matters regarding IMDC activities

21

• •

Monitors Instructional Materials submitted and approved for use in instruction Attend and actively participate in regular meetings

4.1.11 Library Coordinator • Assist the college in determining the relevance of library materials to be acquired • Participate in the institutional review of the selection of the materials to be purchased • Updates the college on the latest library holdings and book titles for use in instruction • Attend and actively participate in regular meetings 4.1.12 Laboratory Custodian The laboratory custodian shall supervise the job orderlies in charge to: • Facilitate the release of equipment and supplies based on the submitted request • Monitor equipment and supplies utilization. • Accept queries and requests for laboratory and other audiovisual supplies and equipment • Prepare a schedule for equipment utilization • Conducts inventory and submits requests for consumable supplies and materials • Ensure that all equipment returned is all clean and undamaged • Submit reports of lost, damaged, or unserviceable equipment • Maintain the cleanliness and orderliness of the laboratory • Attend and actively participate in regular meetings 4.1.13 College Paper Adviser • Acts as a technical adviser for the college paper, other periodicals, and bulletin of information about the College • Prepares brochures, catalogs, and bulletin of information about the College • Spearheads the training on campus journalism • Formulates and recommends policies on campus journalism • Coordinates with student publication staff on articles and pertinent information for publication • Assist students in publication contests, seminars, and training • Attend and actively participate in regular meetings

22

4.1.14 Student Affairs Coordinator • Plan, supervise, and evaluate the implementation of various student development programs and services in the College • Recommend policies and programs that will lead to student development • Coordinate with the Dean and the SAS Director in the implementation of the programs and projects • Attend and actively participate in regular meetings 4.1.15 Career Placement Coordinator • Tap potential linkages for placement of students/graduates • Assess the recommended graduates in consultation with the Deans and CPS Director for direct employment • Assist in the conduct of seminars/workshops in relation to graduates’ career paths, job fairs, and consultative activities in coordination with the CPS Unit; • Coordinate with other administrative and academic units on the implementation of the placement programs • Inform the college of the activities of the CPS Unit • Attend and actively participate in regular meetings 4.1.16 Assessment Coordinator • Assist the Assessment Center in mobilizing its activities and programs in the college • Provides information on assessment and takes charge of the admission of qualified applicants • Keeps records of the registry of students assessed and certified in the college • Attends meetings, seminars, conferences, and other gatherings related to assessment The Equivalent Teaching Unit that a College Coordinator can earn shall be prescribed by the University Code and Faculty Manual.

23

PART 2 STUDENTS 1. Admission Requirements Admission Requirements for the College of Engineering and Architecture (BOR Resolution No. 58, Series of 2022) 1. Applicants seeking admission to the College of Engineering and Architecture must meet the cut-off score of 30. 2. Applicants must have an average grade of 85% and above. 3. Passed the pre-qualifying exam specific for the College for those who meet the cut-off score of CEA in the University Entrance exam. Students will be ranked according to the capacity of the program for the first year, shifters, and transferees. 4. Passed the interview and evaluation by the Chairperson of the Program. 5. Qualified applicants must comply with all the following requirements: New Students: a. Original and photocopy of Form 138 or High School Report Card b. Original and photocopy of Certificate of Good Moral Character c. Original and photocopy of Medical Clearance d. Three (3) long white folders e. Authenticated Copy of NSO/PSA Birth Certificate (2pcs) f. Original and photocopy of the Entrance Examination result Transferees: a. Original and photocopy of Certificate of Honorable Dismissal b. Original and photocopy of Medical Clearance c. Authenticated Copy of NSO/PSA Birth Certificate (2pcs) d. Original and photocopy of Transcript of Records for evaluation purposes e. Three (3) long white folders f. Original and photocopy of the Entrance Examination result g. Updated Curriculum Checklist w/ grades evaluated/credited by the program head Old Students/Quitters: a. Clearance of the last/previous semester b. Updated Curriculum Checklist w/ grades evaluated/credited by the program head Students from foreign countries shall be required to meet the entrance requirements prescribed; provided, that their previous training was obtained in an institution of recognized standing. 24

A residency of at least 2 years in the College of Engineering and Architecture of the University of Antique is required. 2. Admission Policies (University Code, Chap.3, Art. 9) Section 1. No qualified student shall be denied admission to UA by reason of age, sex, nationality, religious belief, or political affiliations; however, a student with special needs will only be admitted provided the University has the capability to cater to his/her needs. Section 2. Every applicant for admission to the University degree programs must meet the requirements for admission prescribed by the University and its academic unit concerned including passing the entrance examination required by the University. Section 3. Every student seeking admission shall sign the “Pledge of Good Conduct”. Refusal to take the pledge or violation of its terms shall be sufficient cause for denial of admission. Section 4. Every applicant for admission shall undergo a thorough health examination as prescribed by each college. No person shall be admitted who is found to be suffering from a dangerous, communicable, contagious or infectious disease or who is physically unfit as determined by the accredited medical officer. 3. Registration (University Code, Book II, Chap. 3, Art. 10) Section 1. Registration of students shall only be on the regular registration period indicated in the academic calendar. Section 2. A student is considered officially enrolled when he/she has paid his/her tuition and other fees and has completed the enrolment process. Section 3. No student shall be registered in any course after twelve (12%) percent of regular classroom meetings have been held. Section 4. A student must be officially registered in order to receive credit for coursework. 25

Section 5. Registration form, complete set of class cards with grades signed by the instructor, and clearance from previous/ last semester attended shall be required from old students as credentials. Section 6. A student is not allowed to enroll in more than one program during his stay at the University, however, a student may be allowed to enroll in other courses provided that the number of units does not exceed the required number for the semester. Section 7. Sequencing of courses (prerequisites) in the curriculum shall be observed and followed during enrollment. Section 8. Registration of a returning student is dependent on his previous scholastic standing as stipulated in the retention policies. Section 9. Practice Teaching/OJT/Practicum should not be taken with any other courses to afford the student full concentration and total immersion (CMO No. 11, s. 1999; BOT Resolution #66 s. 2008), unless prescribed in the curriculum Section 10. A late registration fee is charged to a student who enrolls after the enrollment schedule by year level in the academic semester. 4. Cross-Registration (University Code, Book II, Chap. 3, Art. 11) Section 1. Cross-registration shall be done within the period of enrolment. Section 2. No student shall be registered in any other college or unit of the University without permission from the Dean of the college or unit in which the student is primarily enrolled. Section 3. Cross-enrolment is allowed at all curricular levels, provided these courses are not offered in the institution. The course description and number of units must be consistent with the curriculum of the program he/she is pursuing. The total number of units must not exceed 9 units. Section 4. No student who is registered in any other institution shall be admitted to the University without a written permit from his Dean or University 26

Registrar. The permit shall state the total number of units for which the student is registered and the course that he is authorized to take at the University of Antique. Section 5. The University shall give credit to any course taken by students in any other college or university provided it was authorized by the VPAA upon the recommendation of the Dean. The validation of the courses taken shall be done by the Dean and approved by the VPAA. The course description is the basis for credit. Section 6. No student is allowed to cross-enroll in two or more schools outside the university, however, the Dean may institute other procedures to validate the courses taken from other institutions. 5. Classification of Students (University Code, Book II, Chap. 3, Art. 12) Section 1. Students are classified as to Academic Load: 1.1 A regular student is one who is registered for formal academic units and who carries the full load called for in a given semester by the curriculum in which he is registered, provided, that if a student has already finished some units of the required courses, the finished units shall be added to the units he is actually taking in the computation of his load for the purpose of determining his status. 1.2 An irregular student is one who is registered for formal credits but who carries less than the full load called for a given semester by the curriculum for which he is registered and takes a back/advanced course as approved in his special program; and, 1.3 A special student is one who is not earning formal academic credits for his work. Section 2. Students are also classified as to Curricular levels: 2.1 A freshman is a student who has not finished the prescribed courses of the first year of his/her curriculum or 25 percent (25%) of the total number of units required in the entire course; 2.2 A sophomore is a student who has satisfactorily completed the prescribed courses of the first year of his/her curriculum, or has finished 25 percent (25%) but not more than 50 percent (50%) of the total number of units required in the entire course; 2.3 A junior is a student who has completed the prescribed courses of the first two (2) years of his/her curriculum or has finished 50 percent (50%) or not more than 75 percent (75%) of the total number of units required in the entire course. 27

2.4 A senior is a student who has completed the first three years of his/her curriculum or has finished 75 percent (75%) of the total number of units required in the entire course. In the case of curricula in which the weights of the courses are not expressed in terms of units, the computation shall be made on the basis of the equivalents. 2.5 A terminal or fifth year is a student who has completed the first four years of his/her curriculum or has finished eighty-five percent (85%) of the total number of units required in the entire course. 6. Academic Load (University Code, Book II, Chap. 3, Art. 13) Section 1. The total number of units that a student may register shall be in accordance with the curricular program the student is enrolled in. Section 2. The total number of units of credit for which a student may register shall not exceed the maximum allowed by rules on academic load. Section 3. One credit unit is at least eighteen (18) full hours of instruction in the form of lecture, discussion, seminar, tutorial, or recitation or in any combination of these forms within a semester. Section 4. No undergraduate student should be allowed to take more units than the prescribed load for the semester; however, a graduating student may be permitted to carry an extra load as approved by the Dean and VPAA provided the total number of units does not exceed 30 units. Section 5. The normal load for the summer term shall be six (6) units, however, in justifiable cases; the Dean may allow enrolment of up to nine (9) units. Section 6. For graduate students, the maximum load of nine (9) units is allowed during the semester. However, a full-time student on study leave may be permitted to take twelve (12) units. Section 7. Prerequisite courses are those that must be completed to qualify the student for enrollment in subsequent (and usually related) courses. Section 8. As a general rule, a student shall not be permitted to take any advanced course until he has satisfactorily passed the prerequisite course or 28

courses. However, a student may be allowed to simultaneously enroll in prerequisite and advanced classes under the conditions as follows: 8.1 When the pre-requisite is a repeated course; 8.2 When the student has GWA of not lower than 2.5; and 8.3 When the student is graduating at the end of the school term. Section 9. If the student failed the prerequisite course, the higher course shall not be given credit. 7. Attendance (University Code, Book II, Chap. 3, Art. 14) Section 1. When the number of hours lost by the absence of a student reaches 20 percent of the hours of recitation, lecture, or laboratory, he may be dropped from the course; provided, that a faculty member may prescribe longer attendance requirements to meet his special needs. If the absences are incurred before the midterm examination, he shall be dropped; however, after the midterm examination he shall be given a grade of “5.0”. Time lost by late enrolment shall be considered as time lost by absence. 8. Student Fees Tuition Miscellaneous IT lab Admission Fee Devt. Fee– CEA Entrance Fee Guidance Fee Handbook Library Fee Medical/Dental Fee Registration Fee RSCS Fee School ID Sports Devt. Fee

29

P 150.00/Unit 600.00 50.00 350.00 100.00 50.00 100.00 300.00 320.00 50.00 275.00 100.00 275,00

9. Refund of Fees (University Code, Book II, Chap. 3, Art. 15) Section 1. A student who has already paid his/her school fees, but who intends to withdraw from the University shall officially inform the Dean and is entitled to a refund of his/her tuition, except the miscellaneous fee, in accordance with the following schedule: 1.1 For regular semesters: Before the opening of classes .......................................... 100% Within one week from opening of classes ............................. 70% Within the second week from opening of classes .................... 50% Within the third week from opening classes ..........................30% Within the fourth week from opening of classes ............. no refund 1.2 For summer classes: Before the opening of classes ...........................................100% Within the first day after the opening of classes ..................... 70% Within the second day after the opening of classes ................. 50% Within the third day after the opening of classes ................... 30% After the fourth day of the opening of classes ................ no refund 10.

Curricular Changes

(University Code, Book II, Chap. 4, Art. 16 – Enforcing a New Curriculum) Section 1. When a new curriculum is enforced, only freshmen shall be covered; Section 2. A student shall follow the same curriculum that he/she has started if he/she completed 75% of the total units within the maximum residency of 10 years; Section 3. If a student fails to finish the course within the prescribed maximum residency, he/she shall be required to follow the new curriculum. 11. Curriculum Revision (University Code, Book II, Chap. 4, Art. 17) Section 1. The Dean, together with the Technical Committee on Curriculum or Program Chairperson in the College, prepares the proposal for curriculum revisions and submits the same to the VPAA for notation.

30

Section 2. The University President then endorses to the Commission on Higher Education the proposed curricular revisions for review and confirmation that such revisions are in compliance with CHED requirements. Section 3. If the revisions have been duly noted by CHED for conformity, the revised curriculum is returned to the University to be presented in the Academic Council meeting for endorsement by the Board of Regents. Section 4. The Board of Regents approves the revised curriculum if found in order. Section 5. The implementation of curricular revisions shall take effect after the approval by the Board of Regents and shall apply only to incoming freshmen. 12.

Changing, Adding, and Dropping of Courses

(University Code, Book II, Chap. 4, Art. 18) Section 1. Changing, adding, and dropping of courses shall be made only for valid reasons as determined by the Dean. Section 2. A student with the consent of his instructor and Dean may change, add, or drop a course by filling out the prescribed forms within the specified period and course to pay of corresponding fees. Section 3. A student who intends to drop any course enrolled for a particular semester may do so, provided that the official dropping of the course is made before the midterm. Dropping which is done after the midterm shall be given a grade of “5.” Section 4. Dropping forms must be accomplished and submitted to the Office of the University Registrar before a student is officially considered as “Dropped” from the roll. Section 5. Unauthorized dropping may result in a grade of “5.0” in the course. 13. Substitution of Courses (University Code, Book II, Chap. 4, Art. 19) Section 1. Substitution of courses is allowed when a student is pursuing a curriculum that has been superseded by a new one and the substitution tends 31

to bring the old curriculum in line with the new one. Section 2. Every petition for substitution must involve courses allied to each other and with the same number of units or greater than the units of the required courses. Section 3. No substitution shall be allowed for a course prescribed in a curriculum in which the student has failed, except when the course is no longer offered, provided further, that the proposed substitution substantially covers the same course matter as the required course. Section 4. A petition for substitution must be recommended by the Program Chairperson and approved by the Dean and the Vice President for Academic Affairs or its equivalent. 14. Request for Tutorial Classes (University Code, Book II, Chap. 5, Art. 20) Section 1. A tutorial class is a system of instruction in which the tutor/instructor directs the studies of a student or a small group of students on specific topics. Section 2. Tutorial classes may be allowed for graduating students of the current academic year and those who have deficiencies. Section 3. When the course is requested by more than one student, the amount for the tutorial fee shall be shared among them. Section 4. The student’s request for a tutorial class shall accomplish the prescribed form to be duly signed by the parent/guardian, the College Dean, the University Registrar, and the Vice President for Academic Affairs. The tutorial request form shall be supported by the appraisal form duly accomplished and signed by the dean. Section 5. Request for tutorial classes in the summer or during the regular semester to take advanced courses shall not be allowed. Section 6. The tutorial request should follow the following procedure: 6.1 The student meets the Dean for evaluation of academic records and advice. 6.2 The student consults/informs the University Registrar. 32

6.3 The student accomplishes the tutorial request form and follows the existing registration flow. Section 7. No tutorial classes to remove failures will be assigned to the same professor/instructor who failed the student in the subject. Section 8. The tutorial fee shall be paid upon enrolment. Section 9. Tutors shall only be paid as soon as the grade sheet and other requirements are submitted to the Dean and the University Registrar. Section 10. Assignment of faculty to handle courses on a tutorial basis shall be at the discretion of the dean with the approval of VPAA. Section 11. The maximum number of courses on a tutorial basis shall not exceed two (2) courses per term. 15. Transfer and Shifting (University Code, Book II, Chap. 6, Art. 21) Section 1. The University allows for the accreditation of courses taken by transferees from the University where they came from. Section 2. The College Dean from where the transferee is presently enrolled evaluates the courses taken from the previous university/college. Section 3. The Office of the University Registrar has furnished a copy of the evaluation for permanent recording in the student’s academic file. Section 4. Students who seek transfer to the University must submit and comply with the admission requirements and pass the validation of the course determined by the Dean and the University Registrar. Section 5. If the course being applied for an audit requires a prerequisite, the course must be taken first. If the student passes the course then the course being applied for will be automatically accredited. Section 6. Application for advance credit shall be made on the prescribed form to the University Registrar and to the Dean of the college or school which offers the course and for which advanced credit is applied. 33

Section 7. A validating test shall begin two weeks prior to the first day of registration at the opening of each term and shall end one week after the last day of registration. A minimal fee shall be charged for the validating test taken on schedule. However late applicants may take the validating test upon approval of the Dean and upon payment of the prescribed fine. 16. Shifting from One Course to Another (University Code, Book II, Chap. 6, Art. 22) Section 1. A student with a valid reason and with the concurrence of the Dean may be allowed to shift. Section 2. A student should apply for a shift of course to the Dean where he/she is getting out to be endorsed to the Dean of his new program, who in turn shall approve said application. Section 3. The University Registrar must be informed of the shift. 17. Summer Classes (University Code, Book II, Chap. 6, Art. 23) Section 1. Only courses prescribed in the curriculum are to be offered in summer however they may be offered for students with deficiencies. Section 2. Summer classes may be offered to graduating students who need the course(s) for graduation. Section 3. If viability is compromised due to low enrolment, cross-enrolling to reputable institutions offering the same courses is allowed. 18. Examination, Projects, and other Course Requirements ( University Code, Book II, Chap. 7, Art. 24) Section 1. Each written, oral, and practical midterm/final examination shall not exceed three hours. Section 2. A student may be allowed to take the midterm/final examination without an examination permit provided he/she can present a promissory note duly signed by a parent/guardian. 34

Section 3. Course teachers are held responsible for the reliability, validity, and confidentially of the test items. Section 4. A student who fails to take the periodic examination on schedule without valid reason shall pay a special examination fee to the Cashier before he/she will be given an examination. 19. Projects (University Code, Book II, Chap. 7, Art. 25) Section 1. Projects required in any course shall be relevant to the topics/contents included in the syllabus. They shall be planned with the students at the beginning of the school year. Section 2. Educational tours and field trips either voluntary or prescribed by the curriculum shall be governed by CMO No. 17 s. 2012. Section 3. No cash shall be collected by the University or faculty from students for projects. 20. Grading System (University Code, Book II, Chap. 8, Art. 26) Section 1. The work of the students shall be graded at the end of each term in accordance with the following rating system: 1.0 .........................Excellent 1.1 to 1.5 .................Superior 1.6 to 2.0 .................Very good 2.1 to 2.5 .................Good 2.6 to 3.0 .................Fair or Passing 3.1 to 3.5 .................Conditional Failure 3.6 to 5.0 .................Failure Drpd .......................Dropped INC .........................Incomplete W............................Withdrawn Section 2. The University shall adopt a common grading system for General Education courses. 35

Section 3. The grading system for major/professional courses shall be set by each college. Section 4. Failing Grades. Failure requires re-enrolment, and repetition of the course. Failing grades, i.e. lower than 3.0 are given to students who do not perform satisfactorily according to the standards required in the course. The instructor/professor, however, shall administer a removal examination during the time specified in the academic calendar. Section 5. Incomplete Grades. “INC.” indicates that the work is incomplete 5.1 Incomplete (INC) grade is given if a student, whose class standing throughout the semester is passing, fails to appear for the final examination due to illness or other valid reasons, and fails to comply with other requirements. If in the opinion of the Dean the absence from the examination is justifiable, the student may be given an examination. 5.2 In case the class standing is not passing and the student fails to take the final examination for any reason, a grade of “5.0” is given. “INC” is also given for work that is, for good reason, unfinished. The deficiency indicated by the grade of “INC” must be removed within the prescribed time; otherwise, the grade becomes a “5.0” except for the Graduate School students who retain the “INC” grade. If a student passes an examination for the removal of an “INC”, the final grade may be a “3.0” or better. If he fails, the final grade shall be “5.0”. If the grade of “INC” is to be removed by submitting a written report or term paper or other requirements, the final grade may be a “3.0” or better. 5.3 Failure and incomplete grades should be indicated, even if repeated and passed or removed. The highest grade for conditional failure after removal is “3.0”. A grade of incomplete not removed within one (1) calendar year shall automatically become a “5.0” except in the Graduate School wherein the grade remains as “INC”. 5.4 An INC grade in the GS that is not completed within a year shall be re-enrolled. Section 6. Dropped. A grade of Dropped as indicated by “DRPD” is given to those who voluntarily drop the course or are dropped by the instructor/professor due to excessive absences.

36

21. Guidelines for Completion of Incomplete Grades (University Code, Book II, Chap. 8, Art. 27) Section 1. The student secures an Application for Completion of Grades from the Office of the University Registrar to be given to the instructor/professor concerned. Section 2. The instructor/professor concerned signs and submits the completed form to the Deans and the latter forwards the same to the Office of the University Registrar. Section 3. Students with INC grades under part-time instructors who had been separated from the University may comply with the requirements of the Dean. College of Engineering and Architecture Guidelines for Incomplete Grades (BOR Resolution No. 58, Series of 2022) 1. There is one (1) year period to comply with the INC grade, however, a student will not be enrolled in the higher subject unless the pre-requisite subject (INC) is complied with. Furthermore, the instructor may give official advice informing the enrolment committee that the student passed his/her subject in order to proceed to the next. 22. Disallowed Reexamination (University Code, Book II, Chap. 8, Art. 28) A student who has received a passing grade in a given course is not allowed reexamination for the purpose of improving his grades. 23. Retention Policies (University Code, Book II, Chap. 9, Art. 32) Section 1. Evaluation of student records for purposes of retention is guided by the following standards: % Failure Status Allowable Load for the following semester 25%-49% WARNING Less of 3 units from normal load 50%-75% PROBATION 15 units only 76%-100% PERMANENT Not allowed to enroll DISQUALIFICATION

37

Section 2. Any student who has received two successive warnings shall be placed on probation. Section 3. The probation status of a student may be lifted upon passing all the courses carried during the term he/she is on probation. Retention Policy of the College of Engineering and Architecture (BOR Resolution No. 58, Series of 2022) A. A student who did not meet academic requirements will not be promoted to the higher subject or the next higher level due to failing grades or insufficient educational progress to advance. a. Initial Probation A student who has one (1) failed grade in any subject or has two (2) unofficially dropped subjects will be on initial probation. This status will be lifted if in the next semester all subjects are passed. b. Final Probation A student who has two (2) failed grades in the enrolled subjects or has three (3) unofficially dropped subjects will be on final probation. This status will be lifted to the initial probation if in the next semester all subjects are passed. c. For Shifting Status A student who has three (3) failed grades in the enrolled subjects or has four (4) unofficially dropped subjects will be advised for shifting to any program outside the College in the University. B. For Incoming Second Year Students a. Qualifying exam will be given to the qualified incoming second-year students b. Students should pass the cut-off score of 50% to be able to proceed to the second year status. c. To those who did not meet the cut-off score set forth by the Committee on Qualifying Exam will be advised for shifting.

38

24. Actions on Delinquency (University Code, Book II, Chap. 9, Art. 33) Section 1. The faculty of each college shall approve suitable and effective provisions governing undergraduate delinquent students, subject to the following minimum standards: 1.1 Warning. Any student who obtains final grades of below “3” in 25 percent to 49 percent of the total number of academic units in which he is registered for the semester shall be warned by the Dean to improve his work; 1.2 Probation. Any student who obtains final grades of below “3” in 50 percent to 75 percent of the total number of academic units in which he has final grades at the end of the semester shall be placed on probation for the succeeding semester and his load shall be limited to the extent to be determined by the Dean; provided, that this shall not apply to students who receive grades in less than six academic units. Section 2. Any student who dropped from one college or school shall not ordinarily be admitted to another unit of the College, unless in the opinion of the Dean, his natural aptitude and interest may qualify him in another field of study. Section 3. Any student who, at the end of the semester or term, obtains final grades below “3” in all of the academic units in which he is given final grades, shall be permanently barred from readmission to any college or school of the College. Provided further that this shall not apply to students who received final grades in less than twelve (12) academic units. Any student who has dropped and again fails, so that it becomes necessary again to drop him, shall not be eligible for readmission to any college or school of UA. Section 4. Permanent disqualification does not apply to cases where, on the recommendation of the instructors concerned, the faculty certifies that the grades of “5” were due to the student’s authorized dropping of the courses and to poor scholarship. However, if the unauthorized withdrawal takes place after the mid-semester and the student’s class standing is poor, his grade of “5.0” shall be counted against him for the purpose of his scholarship rule. The Dean shall deal with these cases on their individual merits; provided, that in no case of readmission to the same or another college or school shall the action be lighter than probation.

39

25. Dismissal (University Code, Book II, Chap. 9, Art. 34) Section 1. A student is considered dismissed from the official roll of the University when: 1.1 He/she has failed in one course when for the previous semester, he/she was placed “on probation”; 1.2 He/she has been placed ‘on probation” for three successive semesters. Section 2. A student who is already considered dismissed from the University is no longer qualified to enroll in any course, college, or campus of the university. Section 3. A student may apply for his/her honorable dismissal to allow him/her to enroll in other institutions of learning. 26. Withdrawal from the University (University Code, Book II, Chap. 9, Art. 35) Section 1. Any student wishing to officially withdraw from the University and transfer to another school, college, or university may do so, provided, that he/she has already cleared himself/herself of all liabilities and responsibilities (academic and financial) in the University. Section 2. The necessary documents for withdrawal such as clearance and request for a certificate of eligibility to transfer could be availed of from the Office of the University Registrar. 27. Certificate of Eligibility to Transfer (University Code, Book II, Chap. 9, Art. 36) Section 1. Eligibility to Transfer is voluntary withdrawal from the University with the consent of the University Registrar or equivalent official duly authorized by the President of the University. University Clearance should be accomplished before a Certificate of Eligibility to Transfer is issued. The certificate indicates that the student withdraws in good standing as far as character and conduct are concerned. If the student has been dropped from the rolls on account of poor scholarship, a statement to the effect shall be added to the transfer credential. A certification of good moral character may be issued separately.

40

Section 2. A student in good standing who desires to sever his connection with the University shall request a Certificate of Eligibility to Transfer from the University Registrar. Section 3. For a student who leaves the University for a reason of suspension, dropping or expulsion due to disciplinary action, a statement of the disciplinary action rendered against him may be included in the Certificate of Eligibility to Transfer. 28. Leave of Absence (University Code, Book II, Chap. 9, Art. 37) Section 1. Leave of absence of a student must be sought with a written petition to the Dean. The petition must state the reason for which the leave is desired and must specify the period of leave. This must not be counted against the maximum residency of ten (10) years. Section 2. Students who failed to file a formal leave of absence shall be considered Absence Without Official Leave (AWOL) and shall be counted against the maximum residency of ten (10) years. 29. Validation/Accreditation of Courses (University Code, Book II, Chap. 9, Art. 38) Section 1. Resident credits refer to all academic courses and units earned in the University including those earned in other institutions which are required for a particular degree and had already been validated/accredited in the university. Section 2. All courses and units taken from any SUC may be credited, provided that they are prescribed in the curriculum and have the same course title/description as reflected in the syllabus and number of units. This should not prejudice the College Dean to give the validation exam. Section 3. If the number of units taken from other institutions is less than the prescribed units for the course, the student shall enroll in the course as offered in the University/College.

41

30. Graduation Policies (University Code, Book II, Chap. 10) Article 39. A student shall be recommended for graduation only after he has satisfied all academic and other requirements for graduation prescribed in his curriculum. Article 40. A graduating student shall accomplish an application form for graduation and submit the same to the office of the University Registrar during enrolment for his last semester at the University. Article 41. Candidates for graduation who began their studies under an old curriculum and who had completed all the requirements of the curriculum but did not apply for, nor were granted, the corresponding degree or title shall have their graduation upon approval of the Academic Council and the Board of Regents. Article 42. During the first three weeks after the opening of classes in each semester, the Vice President for Academic Affairs or his duly authorized representative shall certify to the University Registrar a list of the candidates for graduation at the next commencement exercises. The University Registrar in consultation with the Dean concerned shall inquire into the academic record of each candidate with a view to ascertain whether any candidate in the such list has any deficiency to make up and whether he has fulfilled all other requirements. Should there be any question regarding a candidate, his name should not be deleted from the list of candidates for graduation but footnotes to that effect should be given. Article 43. The University Registrar shall post on the bulletin board of every college/department a complete list of the candidates for graduation for the semester at least two months before the end of the semester. The list of candidates for graduation must be deliberated upon and endorsed by the Academic Council to the Board of Regents for confirmation. Article 44. All candidates for graduation must make up for their deficiencies and clear their records no later than one month before the end of the last semester. Article 45. No student shall be graduated from the University unless he has completed at least one year of residence work.

42

Article 46. No student who fails to pay the required graduation fee and all other school fees within the specified period shall be conferred any title or degree. Article 47. The rules relating to thesis/special projects/special problems of undergraduate students are as follows: Section 1. Students enrolled in the University are encouraged to produce thesis/special problems that are innovative in nature and are of high quality to meet world-class standards. Section 2. Undergraduate students enrolled in the technical courses are required to submit a special project for the completion of the course. Section 3. For those enrolled in the degree courses, a thesis has to be presented and defended before a panel. Section 4. If for any reason, the special project or the thesis cannot be completed within the semester, the student shall re-enroll the course for the coming semester which deprives him/her to graduate. Article 48. The rules relating to special project/thesis/dissertation of graduate students are as follows: Section 1. The special project (for those enrolled in the master’s program of a technology-based curriculum), the thesis (for those enrolled in the master’s program of a non-technology-based curriculum), or the dissertation (for those enrolled in the doctoral program) is a major requirement before a graduate degree can be conferred on a student enrolled in the graduate programs of the University. Section 2. No graduate student will be allowed to graduate without the submission of the approved hardbound copies of his/her thesis/dissertation to the Office of the University Registrar. 31. Graduation with Honors (University Code, Book II, Chap. 11) Article 49. Students who completed their courses with the following weighted average computed on the basis of units, shall be graduated with honors: Summa cum laude 1.00 to 1.24 (with no grade lower than 1.5) Magna cum laude 1.25 to 1.49 (with no grade lower than 1.7) Cum laude 1.50 to 1.75 (with no grade lower than 2.0) 43

provided, that all students graduating with honors, has no dropped course in the curriculum; and provided further, that in case of students graduating with honors in courses the prescribed length of which is less than four years, the English equivalents, namely, “With Honors”, “With High Honors”, and “With Highest Honors”, shall be used instead. Article 50. In the computation of the final weighted average of students who are candidates for graduation with honors, only credits earned while in residence shall be included; provided they have no grade lower than 2.0 or its equivalent, obtained in another school. Article 51. Students who are candidates for graduation with honors must have completed in the University at least 50 percent of the total number of academic units or hours for graduation and must have been in residence therein for at least two (2) years immediately prior to graduation. Article 52. Students who are candidates for graduation with honors must have taken during each semester not less than fifteen (15) units of credit or the normal load prescribed in the curriculum in cases where such normal load is less than fifteen (15) units unless the taking of the lighter load was due to justifiable causes. Article 53. Each College shall form a committee to evaluate and determine the eligibility of students for graduation including students who will be conferred with honors. 32. Dean’s List (University Code, Book II, Chap. 11, Article 54) Section 1. The University recognizes the performance and excellence of students in academics by coming up with a semestral list of top achievers. Section 2. The qualifications standards of students qualified for the Dean’s List are as follows: 2.1 He/she has obtained a GWA of 1.75 and above. 2.2 He/she has no grade of 2.0 or lower in any of his/her courses during the semester. 2.3 He/she has no marks of “Dropped” (whether official or unofficial), “Incomplete” or “Failed” in any of his/her courses including NSTP. 2.4 He/she has enrolled as a regular student who carries the prescribed regular load. 44

33. Commencement and Baccalaureate Exercises (University Code, Book II, Chap. 11, Article 56) Section 1. The University Registrar and the Vice President for Academic Affairs shall be in-charge of the arrangements for the commencement and baccalaureate exercises and may call upon the deans of colleges/departments and other officials for assistance in carrying out the plans. Section 2. All graduating students shall attend the commencement exercises scheduled for their classes unless the University Registrar recommends the graduation of a student in absentia on grounds of sickness or other equally serious reasons which must be supported by strong evidence presented to the University Registrar/College Dean. Section 3. Graduating students, who absent themselves from the commencement exercises without having been excused as provided for in the preceding article, shall have the approval of the President for the issuance of their diplomas. Section 4. The names of the graduating students shall be included in the commencement program. Section 5. The diploma shall bear only one date which shall be the date of the Commencement Exercises. Section 6. Candidates for graduation with a degree or title which requires no less than four years of collegiate instruction shall be required to wear academic costumes during the baccalaureate service and commencement exercises in accordance with the University rules and regulations.

45

PART 3 COLLEGE-SPECIFIC POLICIES All undergraduate students enrolled in the College of Engineering and Architecture should familiarize themselves with the following College-specific policies: 1. GENERAL PROVISIONS 1. The College of Engineering and Architecture recognizes the rights and privileges of every bona fide student as indicated in the University of Antique Student Manual and the Student Handbook. 2. Students are required to wear their IDs within the school premises. Students are liable for false information in their IDs, registration forms, and other school documents. 3. Students should be polite and courteous towards all persons within the school premises. 4. All students should present themselves for each class prepared. 5. From the time of admittance to the College, students are regarded as responsible individuals. It is the duty of students to keep their parents or guardians informed of their academic standing. Ignorance on the part of the parent or guardian of the academic standing of the student may not be imputed to the College. 2. SOCIAL NORMS A. School Uniform 1. During school days, students are required to wear their prescribed complete uniform while inside the campus. The homeroom organization upon consultation with the whole class with the resolution approved by the adviser may impose sanctions such as community service or marking a student absent for not wearing the prescribed uniform.

46

2. Wednesday is considered “wash day” where students are given the liberty to come to school dressed according to their individual taste but they are urged to adhere to the conventions of good grooming. Students are discouraged to wear attires that are considered offensive to other members of the UA community. 3. Students should wear their IDs at all times while inside the campus. B. Student Behavior 1. Students are expected to deal with all members of the CEA faculty and the UA faculty and staff with utmost courtesy and politeness. Faculty members and staff may exercise their rights as second parents if unbecoming conduct is seen in a student. Students should also deal with the visitors of the College/University with proper etiquette. 2. Students are also required to follow classroom policies and procedures set by the instructor at the beginning of the semester. Students who violate this policy may be asked to report to the Dean’s Office and may be refused admittance to the class without a readmission letter from the Dean. This is considered a minor offense however violation of this policy repetitively will cause the student to be referred to the Dean of Discipline for disposition of the case. 47

3. Cellular phones, MP3 players, and other electronic communication devices should be turned off or placed in silent mode when classes are going on. Use of cellular phones during exams is not allowed and may lead to confiscation of the unit. Charging cell phones inside the classroom is also prohibited. 4. Vandalism of any kind is prohibited. Chairs and tables should be free of writing. Feet should be also kept off the walls. 5. Smoking, drinking, and playing cards in the classroom are prohibited. 6. Public display of physical intimacy and other gestures which tend to offend other members of the community is not tolerated. Only healthy interaction of students is encouraged to strengthen camaraderie and friendship. 7. Unruly conduct, loitering, and other actions that tend to distract classes should be avoided. 8. Students exhibiting unbecoming behavior will be reported to the Office of the Dean of Discipline for inquiry. The decision of the Dean of Discipline is final and executory. C. Use of College/Campus Facilities 1. The students can use the facilities of the College as long as proper requests have been submitted. The request should be properly signed by the requesting party and approved by the Dean for the grant. If the use of rooms, halls, gym, and other campus facilities is requested, a letter approved by the Director for Physical Plant and Maintenance Services is required. For sports and recreational equipment, the Supply Office/Office of the Sports Coordinator approves the requests however they reserve the right to deny requests for valid reasons. 2. Students can only use the College facilities if they participate in school activities like choral and dance presentations, plays, sports, org activities, and other activities which could enhance the student as a total being.

48

D. Educational Tours and Field Trips Unnecessary educational tours and trips are discouraged. No educational tour or field trip shall be allowed unless specified in the course syllabus of the course and proper consultations have been made. The conduct of educational tours and field trips shall be governed by the CHED Memo No. 17 Series 2012. Permits shall be secured prior to the conduct of the trip/tour. 3. COMMUNICATION All official business with the Office of the Dean or to any faculty should be transacted in writing following the standard business letter form. Oral arrangements or agreements will not be considered valid. All communication should be signed with the student’s name and year and section. The dean or faculty concerned should be furnished with a copy of the communication sent. All communication should be logged for documentation. A. Confidentiality and Security of College Records a. Any person who transacts business with the Office of the Dean for and on behalf of a student should present a duly notarized letter of authority. b. Every bona fide student enrolled in the College of Engineering and Architecture has an individual file in the Dean’s Office. This record is kept for evaluation and monitoring purposes. If a student wishes any academic-related record to be kept in his file, he may present such data to the Dean’s secretary for filing. All transactions on academicrelated records should be properly logged. c. Academic-related information regarding the student enrolled at the College may be obtained from Dean’s Office only under special circumstances. 4. ATTENDANCE 1. Prompt and regular attendance in all classes is required of all students throughout the semester. 2. A student is considered absent from classes if he/she comes to the class 15 minutes after the time for MWF classes, 20 minutes after the time for TTH classes, and 45 minutes for a 3-hour laboratory class. He is considered tardy if he comes to class after the given time allowance. 49

3. Members of the faculty are expected to begin their classes promptly. However, if unavoidable circumstances may cause them to be late in coming to class, the students may leave the class after 15 minutes for MWF classes, after 20 minutes for TTH classes, and after 45 minutes for 3-hour laboratory class. Students may be marked absent if they leave the room earlier than prescribe time. 4. Excused absence may be approved by the Dean upon recommendation of the student’s class adviser. A student may be excused only if he/she attends official functions or activities of the institution/college. Students with excused absences must inform his/her instructors of the circumstances of not attending the class. 5. Students who incurred absences due to sickness are not considered excused. The absences incurred are still charged to his attendance even when a medical certificate has been presented. However, instructors may give special consideration to the student upon careful evaluation of his/her case. 6. Prolonged absence due to sickness must be reported immediately to the Dean for proper advice and recommendation. 7. If a student absents himself/herself from classes, he/she is held responsible for all lessons and assignments he or missed, regardless of the cause for his/her absence. 8. According to CHED policy, the total number of absences by the students should not be more than 20% of the total number of meetings or 10 hours for MWF meetings and 6 hours for TTH meetings. A student incurring more than the allowed hours of unexcused absences automatically gets a failing grade regardless of class standing. 9. When a student incurs half of the allowed absences, the instructor warns him. If he/she incurs two-thirds of the allowed absences, his/her name will be submitted to the Guidance Office for inquiry and counseling. 10. It is the responsibility of the student to keep track of his incurred absences. However, he may verify his attendance record with the instructor concerned. 50

11. The College has no obligation to inform the parents/guardians about the number of absences a student may have incurred. 12. Students are expected to attend all College and University activities. Except for excusable circumstances, community service will be required for those who cannot attend such activities. 13. Attendance to important college/university activities is also checked. Sanctions posted to students shall be in accordance with stipulated in the Student Manual. 14. Upon appeal, only the Dean has the final right to adjudicate concerns regarding absences. 5. EXAMINATION 1. There will be no plagiarizing on written work and no cheating on exams. If a student is caught cheating on an exam, he or she will be given zero marks for the exam. If a student is caught cheating the second time, the student will be referred to the Office of the Dean of Discipline for the proper disposition of the case. 2. A student caught talking, opening notes/textbooks, using cellular phones or other communication devices, and any other forms of cheating during examinations shall get a zero rating for the particular exam. The student may also be subjected to administrative sanctions as the Dean of Discipline fit to impose. 3. During examinations, a student may not leave the assigned place without the permission of the instructor or proctor-in-charge. 4. Schedule of major examinations is usually posted a week before the exam. The student with conflicting schedules should notify his/her adviser and the teacher concerned about his case. 5. Students are required to present examination permits during the midterm and final examinations. Time allowance for submission of permits/clearance is upon recommendation of VP for Academic Affairs. 6. The students shall use only the prescribed Test Booklet during major examinations. Papers should be free from any marking and the 51

proctor may inspect it if necessary. 7. The students are required to wear a complete uniform during examinations, except when the scheduled exam falls on the wash day. 8. Students who cannot take the final examination on the given date and time shall secure a permit from the Dean’s Office and shall pay a special examination fee at the Cashier’s Office. 9. Students who are absent for a valid reason during the daily exam, long exam, or major examinations may approach the instructor concerned for special consideration. However, the faculty is not obliged to give special exams to students who fail to take the exam on the scheduled date. 10. Students have the right to see their graded quizzes and other works which bear weight in the computation of their final grades. Students have also the right to know their class standing anytime by seeing their instructor during his/her consultation hours. 11. All examination papers (except for the final exam) should be returned to the students not later than two weeks after the examination. Students have the right to know their scores after the given prescription day. 12. Final examination papers will not be returned however, students are privileged to see their duly corrected final examination papers and the computation of their final grades. 6. EVALUATION 1. Long quizzes are announced and may be given at any time before any major exams. 2. Unannounced short quizzes or seatwork may be given at any time.

52

6.1 Grading System Components of the Grading System in the LMS-Based Instruction (Effective 1" semester 2020-2021} (based on Academic Council Resolution no. 21, S 2019) General Ed/ Professional Courses (Lecture/Lab)

Research Courses

Skill-based Courses

Access to LMS Completion of Activities, Assignments Answers in Chat/ Forum/Module (including participation in synchronous sessions, if any)

15%

15%

15%

Required Major Final Output

20%

25%

30%

15%

15%

10%

15%

20%

20%

35%

25%

25%

100%

100%

100%

Grading Components In-person Instruction Part 1

Recitation / Participation

Course Outputs (Written, Performed Projects, Oral Reports/ Presentations Part 2

LMS-based / Modular

Quizzes (synchronously or asynchronously given) (Optional or integrated with the term exam)

Quizzes Long Tests Midterm/Final Examination Total

Term Examination

Computation of Final Grade: Midterm Grade: 50% Part 1 + 50% Part 2 Tentative final Grade: 50% Part 1 + 50% Part 2 Final Grade = 50% Midterm Grade + 50% Tentative Final Grade

53

Revised OBE Grading System (Proposed Effective 1st semester 2019-2020) (based on Academic Council Resolution no. 21, S 2019) General Education/Professional Courses (Lecture/Laboratory) %

Part 1 Recitation/Participation

15

Course Outputs (Written, Performed Projects, Oral Presentation/Report

20

Part 2 Quizzes

15

Long Tests

15

Midterm/Final Examination

35

Total

100

Research Courses %

Part 1

15

Recitation/Participation Course Outputs (Midterm: Problem Proposal; Final: Bound Copy of Research)

25

Part2 Quizzes

15

Long Tests

20

Midterm (written/Final Examination (Final Oral Defense)

25

Total

100

Skill-based Courses %

Part 1 Recitation/Participation

15

Course Outputs/Projects

30 Part 2

Quizzes

10

Long Tests Midterm/Final Examination /Written or Performed)

20

Total

100

54

25

Computation of Final Grade: Midterm Grade: 50% Part 1 + 50% Part 2 Tentative final Grade: 50% Part 1 + 50% Part 2 Final Grade = 50% Midterm Grade + 50% Tentative Final Grade OJT/ Internship/ Practicum Supervisor's Rating/ Assessment

Course Instructor's Rating/Assessment

Course Outputs

Total

5%

100%

(Including Practice of Core Values)

60%

I35%

7. STUDENT DEVELOPMENT SUPPORT Student Development Support Program is designed as an integral part of institutional effectiveness- aligning all activities to be planned and implemented to assist the student to attain his/her maximum potential and become a worthy contributor in his/her environment. A. Student Services Program Description of the Program The Student Services Program of the university is the main responsibility of the Office of Students’ Affairs and Services (OSAS). The OSAS supervises and coordinates the different student service offices/departments of the university as stipulated in CHED Memorandum Order No. 09 s. 2013. Several offices are directly under this office under the supervision of the Director of Students’ Affairs and Services. The following offices are under the scope of responsibility of the Office of Student Affairs and Services: • Guidance and Counselling Office • Office of Students’ Organization and Activities • Student Government • Scholarship/Grants • Student Assistantship Office • Sports, Recreational, Social and Cultural Services Office • Student Housing and Residential Services • Food Services Office • Student Award, and • Office of the Dean of Discipline (The details about the Students Services Program are found in chapter 5, sections 1 -14 pages 37-79, of the Students Manual, 2014 Edition) 55

Program Goal Develop disciplined, responsible, and highly trained students through the provision of student-centered activities and services in support of academic instruction intended to facilitate holistic and well-rounded student development for active involvement as future responsible citizens and leaders. Program Objectives • Provide basic services and programs needed to ensure and promote the well-being of students. Provide services and programs designed for the exploration, enhancement, and development of the student’s full potential for personal development, leadership, and social responsibility through various institutional and/or studentinitiated activities. • Provide services and programs, designed to pro-actively respond to the basic health, food, shelter, and safety concerns of students including students with special needs and disabilities in school. • Maintain effective and efficient feedback mechanisms. The goal and objectives of OSAS are well disseminated through the annual orientation program initiated and conducted at the beginning of the school year by the University Guidance Center. The annual orientation program is supplemented by the distribution of a bulletin of information to all freshmen and transferees. B. Student Advising Program Students are the reason for the establishment of learning institutions. Thus, the college has the responsibility to support the family and other social institutions in the development of the total personality of the student. The Student Advising program is designed to aid students in the transition to university life through open communication, support, and guidance in both academic and social opportunities. It shall also assist students in becoming familiar with the UA core values, culture, resources, faculty, and staff, and connect new students to the UA community with the intent to foster friendship, cooperation, and leadership while building a strong academic foundation with room for personal development.

56

Structured activities led by the Guidance Office include: • Time Management & Good Study Habits • Respect • Exceeding Excellence • Handling Emotions • Values Development • Financial Literacy • Study Habits, Communication, and Assertiveness • Self-Development & Time Management Educational, Career, and Personal Planning, on the other hand, tackles on: • Career Guidance Program for College Graduating students • Career Planning Activities • Career Forum Aside from our guidance counselors, peer facilitators are also available because the College believes they are familiar with University life and can help students with the transition to life at UA and CEA. A faculty adviser in every section of the College of Engineering and Architecture is also assigned to monitor and advise students on their academic and non-academic concerns. They also assist students in the evaluation of courses to take during enrolment. The advisory time of every faculty member is also printed and posted in the course syllabus. This time is intended for when students can seek consultation regarding matters in the course taught by the faculty.

57

PART 4 THE UNIVERSITY OF ANTIQUE-COLLEGE OF ENGINEERING AND ARCHITECTURE OUTCOMES-BASED EDUCATION The implementation of outcomes-based education in the University is guided by the institution’s Vision, Mission, Objectives, Core Values, and Attributes of UA Graduates; the UA Quality Policy; initiatives that supported the OBE implementation. The framework that CEA adopted in its OBTL implementation revolves around the following elements: the Course Outcomes (COs), Teaching and Learning Activities (TLAs), and description of Assessment Tasks (ATs). The OBE process is also supported by facilities, management processes and procedures resources, and support structures sub-systems. The results of the assessment and evaluation are used as inputs in the continual improvement of the instructional process specifically on the constructive alignment of COs, TLAs, and ATs. It is also driven by the following external entities with a direct and indirect interest in the institution as regulatory bodies such as: Commission on Higher Education (CHED), the Professional Regulation Commission (PRC), Maritime Industry Authority (MARINA), among others; the local and international accrediting bodies, specifically, the Accrediting Agency of Chartered Colleges and Universities in the Philippines (AACCUP), Technical Panel for Engineering and Technology (TPET), Philippine Technological Council - Accrediting and Certification Board for Engineering and Technology Engineering Accreditation Commission (PTC - ACBET - EAC); international certifying bodies such as International Organization for Standardization (ISO) and feedback from other stakeholders.

58

The UA-OBE experience starts with the definition of the University of Antique's Vision and Mission, its long-term view of the institution, and its role in achieving this purpose. Program Educational Objectives are developed from the University's Vision and Mission statements. Program Outcomes are a set of competencies necessary for the students to achieve by the time of graduation. This includes knowledge, skills, and behaviors the student acquire as they progress in the program. POs also include the outcomes relevant to the achievement of the College's PEO and University Vision-Mission. Course outcome planning refers to the preparation of tools, methods, and activities for the delivery of required competency to students. It includes the development of a course syllabus, TLA, and assessment tools to check the competencies. Assessment and evaluation is the processing of identified and collected data to measure the attainment of the CO and PO. Performance indicators serve as the basis for assessors to check competencies possessed by the students. Stakeholder feedback plays important role in the OBE framework. Results of the assessment and evaluation together with the inputs from the stakeholders serve as basis for improvement for the PEO, PO, and CO. 59

PART 5 CITIZENS CHARTER AND LIST OF PROCEDURES CITIZEN’S CHARTER COLLEGES SERVICE: ENROLMENT PROCEDURE Schedule: 8:00 AM to 5:00 PM (During Enrolment Period, No Noon Break) Clients / Customer: Students Requirements: Result of Entrance Exam, Medical Certificate, Certificate of Good Moral, Birth Certificate (NSO), Form 136/Transcript of Records, Grades/Report of Ratings, Clearance, Students’ File From College Origin, Students Profile Duration: 60 minutes HOW TO AVAIL OF THE SERVICES STEP

1

CUSTOMER / CLIENT ACTIVITY For Freshman Applicant or Transferee: Secure and submit a photocopy of the following requirements: Result of Entrance Exam, Medical Certificate, Certificate of Good Moral, Birth Certificate (NSO), Accomplished Students Profile and Form 136/Transcript of Records to the Enrolment Committee for Advising. For Continuing Student: Submit Clearance and Grades/Report of Ratings to the Enrolment Committee for Advising.

SERVICE PROVIDER’S ACTIVITY

DURATION OF ACTIVITY

FEE

RESPONSIBLE PERSON

FORM

Enrolment Committee or Advising

PreRegistration Form

The Enrolment Committee for Advising: • Checks the applicant’s name in the roster of qualified students to the program (for freshmen applicants and transferees). • Checks and assesses the correctness, completeness, and authenticity of the requirements received from the student/applicant. • Appraises the student’s curricular record based on the grades/report of Ratings/Transcript of records/Form 136. • Identifies subjects to enroll and issues a pre-registration form. • Advises students to check their class schedule posted on the bulletin board. • Advises the student.

For Shifter: Secure and Submit the following requirements: Shifting Form, Clearance, Grades/Report of Ratings, and Students’ File form College Origin to the Enrolment Committee for Advising

60

30 minutes

None

The Enrolment Committee for Encoding: • Receives and checks the completeness of the Pre-Registration Form. • Encodes the courses to be enrolled in the system. Prints and signs the Registration The student proceeds and submits Form (RF) the Pre-Registration Form to the • Endorses the Registration Form to the Enrolment Committee for Encoding Enrolment Committee for Assessment.

25 minutes

None

2

3

The student proceeds and submits copies of the Registration Form and original copies of the student’s credentials (for freshmen applicants and transferees)

The Enrolment Committee for Assessment: • Checks the correctness of the printed Registration Form. • Issues the Registration Form to the Student. • Advises student to proceed to the Registrar’s Office. The Registrar: • Receives and confirms the enrollment of the student’s Registration Form. • Receives, checks and stores the student’s credentials (for freshmen applicants and transferees). • Stores the Dean’s, Accounting, and Registrar’s copy of the Registration Form. • Returns the student’s copy of the Registration Form.

END OF TRANSACTION

61

5 minutes

None

Enrolment Committee for Encoding & Enrolment Committee for Assessment

Registrar

Registration Form

REVISED UNIVERSITY PROCEDURES Procedure Code ACO-PM-001 ALU-PM-001 ALU-PM-003 AO-PM-001 AO-PM-002 ARO-PM-001 ARO-PM-002 ARO-PM-003 ARO-PM-004 BAS-PM-001 BAS-PM-002 BPO-PM-001 CET-PM- 001 CET-PM-002 CTE-PM-001 EAO-PM-001 ES-PM-001 GC-PM-001 GC-PM-002 GC-PM-003 HRO-PM-001 HRO-PM-002 HRO-PM-003 HRO-PM-004 HRO-PM-005 HS-PM-001 HS-PM-002 HS-PM-003 IAO-PM-001 IAO-PM-002 IAP-PM-001 IPD-PM-001 IPM-PM-001 LS-PM-001 LS-PM-002 LS-PM-003 LS-PM-004 LS-PM-005 MIS-PM-001

Procedure Title Flow in Facilitating the Competency Assessment of Students Coordination with Colleges and External Campuses to Establish Linkages and Support from Alumni Alumni Membership and ID Application Processing of Disbursement Voucher Financial Reporting Enrollment Request for Student Records Graduation Admission Project Establishment Project Implementation Suppliers’ Performance Evaluation Conduct of Training Course Program Conduct of CPD Training Procedure for Comprehensive Exam Application Establishment of Linkages for OJT Conduct of Extension Activities Conduct of Guidance Activities Counseling Red Flags/Referrals Counseling Walk-in Recruitment, Selection and Placement Learning And Development (Internal) Employee Awarding and Recognition Performance Management (360 Degree Performance Appraisal for Faculty Members) Learning And Development (External) Medical/ Dental Consultation & Examination First Aid Medical/ Dental Treatment Tooth Extraction and Oral Prophylaxis Assistance to Foreign Travel of the University Faculty and Personnel Implementation of Student Internship Abroad Program (SIAP) Provision of Content to the Website Manager Submission of Quarterly Physical Accomplishment IP Registration Application of Library Card Library Referral Service Availment of Internet Services Library Photocopying Service Borrowing and Returning of Books Request for Repair and Preventive Maintenance Services 62

Revision no. / Effective Date Rev. 0 / October 6, 2020 Rev. 1 / November 24, 2021 Rev. 0 / November 24, 2021 Rev. 1 / September 28, 2020 Rev. 1 / September 28, 2020 Rev. 1 / December 2, 2021 Rev. 1 / December 2, 2021 Rev. 1 / December 2, 2021 Rev. 1 / December 2, 2021 Rev. 0 / October 19, 2021 Rev. 0 / October 19, 2021 Rev. 0 / November 22, 2021 Rev. 0 / November 3, 2021 Rev. 0 / November 3, 2021 Rev. 0 / November 20, 2020 Rev. 1 / November 20, 2020 Rev. 0 / November 20, 2020 Rev. 1 / December 4, 2020 Rev. 2 / December 4, 2020 Rev. 2 / December 4, 2020 Rev. 0 / November 20, 2020 Rev. 0 / November 20, 2020 Rev. 0 / November 20, 2020 Rev. 1 / October 21, 2021 Rev. 0 / November 20, 2020 Rev. 1 / September 24, 2020 Rev. 1 / September 24, 2020 Rev. 1 / September 24, 2020 Rev. 1 / January 29, 2021 Rev. 2 / January 29, 2021 Rev. 0 / November 23, 2021 Rev. 0 / April 4, 2022 Rev. 1 / November 5, 2020 Rev. 1 / November 17, 2020 Rev. 1 / November 17, 2020 Rev. 1 / November 17, 2020 Rev. 1 / November 17, 2020 Rev. 1 / November 18, 2020 Rev. 0 / November 20, 2020

MIS-PM-002 MIS-PM-003 NST-PM-001 QAA-PM-001 QAA-PM-002 QAA-PM-003 QAA-PM-004 QMR-PM-001 QMR-PM-002 QMR-PM-003 QMR-PM-004 QMR-PM-005 QMR-PM-006 RDU-PM-001 RDU-PM-002 RDU-PM-003 RDU-PM-004 RDU-PM-005 RMO-PM-001 RMO-PM-002 RMO-PM-003 RMO-PM-004 RMO-PM-005 RSC-PM-001 SAS-PM-001 SAS-PM-002 SAS-PM-003 SAS-PM-004 SO-PM-001 SO-PM-002 SO-PM-003 SO-PM-004 SO-PM-005 VAA-PM-001 VAA-PM-002 VAA-PM-003 VAA-PM-004 VAA-PM-005 VAA-PM-006 VAA-PM-007 VAA-PM-008 VAA-PM-009 VAA-PM-010

Application and Creation of UISS Password Encoding of Student Application Information Selection of NSTP Component Accreditation of Curricular Programs by AACCUP Procedure on the Application, Evaluation and Issuance of Certificate of Program Compliance (COPC) Online Accreditation of Curricular Programs by the AACCUP Process Flow of the Virtual Regional-National Quality Assessment Team Evaluation via Zoom Application Control of Documents Internal Quality Audit Control of Records Controlling Documents of External Origin Management Review Correction and Corrective Action Publication in Refereed Journals Dissemination of Research Output Conduct of Local Research Forum Research Project Implementation Preparation and Approval of Research Project Receiving of Incoming Documents Releasing of Outgoing Documents Request for Records Authentication Procedure on Requesting Copy of Records Procedure on Records Inventory and Appraisal Borrowing of Costumes & Instruments Application and Availment of Scholarship/Grant Imposition of Student Discipline Application and Accreditation of Student Organization Application for Student Assistantship Warehousing of Newly Delivered Goods Warehousing of Returned Property Issuance of Goods Disposal of Unserviceable Property Disposal of Waste Materials Instructional Materials Development Curriculum Review Opening of a Curricular Program Identification of Tools and Equipment for Access, Borrow or Purchase Evaluation of College Applicants Request and Conduct of Tutorial Class Preparation of Class Program Written Assessment of Student's Performance Performance Examination Retention and Promotion

63

Rev. Rev. Rev. Rev.

1 1 1 0

/ November 20, 2020 / November 20, 2020 / November 20, 2020 / November 20, 2020

Rev. 0 / November 20, 2020 Rev. 0 / November 20, 2020 Rev. 0 / November 20, 2020 Rev. 1 / November 20, 2020 Rev. 1 / November 20, 2020 Rev. 1 / November 20, 2020 Rev. 1 / November 20, 2020 Rev. 1 / November 27, 2020 Rev. 1 / October 22, 2021 Rev. 1 / September 29, 2022 Rev. 1 / September 29, 2022 Rev. 1 / September 29, 2022 Rev. 1 / September 29, 2022 Rev. 1 / September 29, 2022 Rev. 0 / November 17, 2020 Rev. 0 / November 17, 2020 Rev. 0 / November 17, 2020 Rev. 0 / November 20, 2020 Rev. 0 / December 27, 2021 Rev. 0 / November 20, 2020 Rev. 1 / February 1, 2021 Rev. 1 / February 1, 2021 Rev. 1 / February 1, 2021 Rev. 1 / February 1, 2021 Rev. 1 / November 16, 2020 Rev. 1 / November 16, 2020 Rev. 1 / November 16, 2020 Rev. 1 / November 16, 2020 Rev. 1 / November 16, 2020 Rev. 1 / December 11, 2020 Rev. 1 / August 5, 2022 Rev. 1 / August 5, 2022 Rev. 1 / September 26, 2022 Rev. Rev. Rev. Rev. Rev. Rev.

1 1 1 1 1 1

/ September 26, / September 26, / September 26, / September 26, / September 26, / September 26,

2022 2022 2022 2022 2022 2022

VAF-PM-001

Processing of Documents that pass through the Vice President for Administration and Finance Office

64

Rev. 0 / October 28, 2020

Vision: To be the leading University in science and technology by 2022” Mission: The University shall provide quality, relevant, and responsive scientific, technological and professional education and advanced training in different areas of specialization; and shall undertake research and extension services in support of the socio-economic development of Antique, the Filipino nation, and the global community. Goals: 1. To elevate the university into national and international distinction, it shall endeavor to: 2. Deliver quality instruction of international standards; 3. Implement an innovative research development system; 4. Undertake responsive and collaborative means for technological transfer 5. Develop viable and sustainable resource-generating strategies; and 6. Establish effective, efficient, and supportive administration. Objectives: 1. The university should be able to: 2. Ensure that at least 30% of the faculty members are doctorate degree holders and the rest are master’s degree holders in their respective fields of specialization by 2022 and upgrade researchers’ and extensionists’ capability through continuous trainings and exposures: 3. Provide state-of-the art physical and instructional facilities; 4. Re-align curricular offerings preferably towards science and technology – based courses; 5. Achieve at least level 3 accreditation status in all programs. 6. Publish research in national and international refereed journals; 7. Strengthen national and international linkages with public and private institutions; 8. Formulate and implement investment plans for financial; 9. Collaborate with funding agencies for resource generation; 10. Conduct periodic management reviews for quality delivery of service to the stakeholders. 65

College of Engineering and Architecture Providing opportunities for total development through quality engineering and architecture education