CHILD PROTECTION POLICY AND PROCEDURES

THE ASH MISSION

THE ASH VISION

WE BUILD A BETTER WORLD AS WE BECOME BETTER

WE ARE DETERMINED TO CREATE A SCHOOL

HUMAN BEINGS, HEAR AND VALUE EVERY VOICE, KEEP

WHERE EVERYONE IS CONFIDENT AND ABLE TO

EVERY PROMISE, AND CELEBRATE EVERY ACHIEVEMENT.

TAKE CONTROL OF THEIR OWN LEARNING, AND THE WORLD IS OUR CLASSROOM.

Content I.

The ASH Mission and Code of Conduct a. The ASH Mission, The ASH Vision & Core Values b. Code of Conduct a.Communications Protocols/Policy

II. Policy Statement a. Terms and definitions b. Possible indicators

Communication • • • • •

Use appropriate language Provide and seek information Present your convictions considerately Listen with an open mind Resolve conflict peacefully

Empathy • • • • •

Value others Celebrate diversity Understand differing beliefs and behaviors Reject actions that hurt or offend others Practice forgiveness

Integrity • • • • •

Tell the truth Keep your word Respect each other’s property Follow through on commitments Demonstrate the courage to be yourself

Responsibility • • • • •

Accept the consequences of your choices Pursue your own learning and help others do the same Make wise choices about personal health and safety Participate in building a strong ASH community Admit mistakes and learn from them

Respect

• Treat others as you would like to be treated

• • • •

Practice courtesy in speech and manners Act with kindness towards others Take care of our environment Promote a safe and productive atmosphere

III. Media IV. Activities and Athletics Communication Protocol for Athletics with Students Changing Room Practices Housing Guidelines Student Volunteers - Local and Global community V. Awareness, Training and Prevention a. Staff Employment/Recruitment b. Education and Training of Teachers and Staff c. Education of Students d. Education of parent/guardians e. Education of Volunteers and Tutors VI. Designated Safeguarding Officers Role and Responsibilities VII. Responding to Concerns a. Overview of responsibilities of all b. Steps in the Disclosure Procedure c. Flowchart VII. Appendices and Resources

THE ASH MISSION

THE ASH VISION

WE BUILD A BETTER WORLD AS WE BECOME BETTER

WE ARE DETERMINED TO CREATE A SCHOOL

HUMAN BEINGS, HEAR AND VALUE EVERY VOICE, KEEP

WHERE EVERYONE IS CONFIDENT AND ABLE TO

EVERY PROMISE, AND CELEBRATE EVERY ACHIEVEMENT.

TAKE CONTROL OF THEIR OWN LEARNING, AND THE WORLD IS OUR CLASSROOM.

Content I.

The ASH Mission and Code of Conduct a. The ASH Mission, The ASH Vision & Core Values b. Code of Conduct a.Communications Protocols/Policy

II. Policy Statement a. Terms and definitions b. Possible indicators

Communication • • • • •

Use appropriate language Provide and seek information Present your convictions considerately Listen with an open mind Resolve conflict peacefully

Empathy • • • • •

Value others Celebrate diversity Understand differing beliefs and behaviors Reject actions that hurt or offend others Practice forgiveness

Integrity • • • • •

Tell the truth Keep your word Respect each other’s property Follow through on commitments Demonstrate the courage to be yourself

Responsibility • • • • •

Accept the consequences of your choices Pursue your own learning and help others do the same Make wise choices about personal health and safety Participate in building a strong ASH community Admit mistakes and learn from them

Respect

• Treat others as you would like to be treated

• • • •

Practice courtesy in speech and manners Act with kindness towards others Take care of our environment Promote a safe and productive atmosphere

III. Media IV. Activities and Athletics Communication Protocol for Athletics with Students Changing Room Practices Housing Guidelines Student Volunteers - Local and Global community V. Awareness, Training and Prevention a. Staff Employment/Recruitment b. Education and Training of Teachers and Staff c. Education of Students d. Education of parent/guardians e. Education of Volunteers and Tutors VI. Designated Safeguarding Officers Role and Responsibilities VII. Responding to Concerns a. Overview of responsibilities of all b. Steps in the Disclosure Procedure c. Flowchart VII. Appendices and Resources

CODE OF CONDUCT AMERICAN SCHOOL OF THE HAGUE IS COMMITTED TO ENSURING THE SAFETY AND PROTECTION OF ALL CHILDREN IN OUR CARE. THIS CODE OF CONDUCT APPLIES TO ALL STAFF, VOLUNTEERS, ADULTS AND STUDENTS WHO ARE EITHER EMPLOYED BY OR REPRESENT THE SCHOOL AND WHO INTERACT WITH CHILDREN. ALL ADULTS, DIRECTLY EMPLOYED BY ASH OR VOLUNTEERING FOR ASH, MUST OBTAIN A VOG (DUTCH POLICE CLEARANCE CERTIFICATE) FROM THE DUTCH GOVERNMENT CERTIFYING THEIR PERMISSIBILITY TO WORK WITH CHILDREN. STUDENTS VOLUNTEERING WITH YOUNGER STUDENTS MUST ALWAYS BE SUPERVISED BY AN ASH STAFF MEMBER. THE PUBLIC AND PRIVATE CONDUCT OF FACULTY, STAFF, EMPLOYEES, STUDENTS, AND VOLUNTEERS ACTING ON BEHALF OF AMERICAN SCHOOL OF THE HAGUE CAN DIRECTLY IMPACT THOSE WITH WHOM THEY INTERACT. THIS CAN BE IN AN INSPIRATIONAL AND MOTIVATIONAL WAY OR IT CAN CAUSE GREAT HARM IF THE CONDUCT IS INAPPROPRIATE. ASH COMMUNITY MEMBERS ARE EXPECTED TO BEHAVE IN A RESPONSIBLE MANNER AT ALL TIMES, MINDFUL OF THEIR ROLE IN THE COMMUNITY. WE SHOULD BE AWARE OF OUR OWN AND OTHER PERSONS’ VULNERABILITY, ESPECIALLY WHEN WORKING ALONE WITH CHILDREN, AND BE PARTICULARLY AWARE THAT WE ARE RESPONSIBLE FOR MAINTAINING PROFESSIONAL AND APPROPRIATE PHYSICAL, EMOTIONAL, AND SEXUAL BOUNDARIES IN SUCH INTERACTIONS. WE MUST AVOID ANY COVERT OR OVERT SEXUAL BEHAVIORS WITH THOSE FOR WHOM WE HAVE RESPONSIBILITY. THIS INCLUDES SEDUCTIVE SPEECH OR GESTURES AS WELL AS PHYSICAL CONTACT THAT INTIMIDATES, EXPLOITS, ABUSES, OR HARASSES. WE ARE ALSO RESPONSIBLE TO SUPPORT THOSE AROUND US IN AVOIDING THESE BEHAVIORS. AS PART OF THIS COMMUNITY, WE ARE MORALLY OBLIGED TO PROVIDE SAFE PHYSICAL AND VIRTUAL ENVIRONMENTS FOR THE CHILDREN IN OUR CARE WHETHER ON OR OFF-CAMPUS. PHYSICAL CONTACT WITH CHILDREN CAN BE MISCONSTRUED BOTH BY THE RECIPIENT AND BY THOSE WHO OBSERVE IT. WE MUST SHOW PRUDENT DISCRETION BEFORE TOUCHING A CHILD, AND BE AWARE OF HOW PHYSICAL TOUCH MAY BE PERCEIVED OR RECEIVED, AND WHETHER IT WOULD BE APPROPRIATE AND SHOULD OCCUR ONLY WHEN COMPLETELY NONSEXUAL. STAFF, VOLUNTEERS AND STUDENTS ARE PROHIBITED AT ALL TIMES FROM PHYSICALLY DISCIPLINING A CHILD. ONE-ON-ONE MEETINGS WITH A CHILD OR YOUNG PERSON ARE BEST HELD WHERE THE INTERACTION

CAN BE OBSERVED BY OTHERS EXCEPT POSSIBLY IN SOME TOILETING SITUATIONS WHERE CAUTION IS ADVISED AS IS THE USE OF YOUR MORAL COMPASS. ROOMS SHOULD HAVE GLASS PANELS THAT ARE NOT BLOCKED IN ANY WAY BY POSTERS OR FURNITURE FOR EXAMPLE: IF THEY DO NOT, THE DOOR SHOULD BE OPEN DURING ALL ONE-ON-ONE MEETINGS INVOLVING A STUDENT. ASH STAFF ARE OBLIGED TO REPORT ANY INCIDENTS WHERE THEY HAVE A SUSPICION, THERE IS A DISCLOSURE OR SOMETHING INAPPROPRIATE OR CONCERNING HAS BEEN DIRECTLY OBSERVED. WE MUST INTERVENE WHEN THERE IS EVIDENCE OF, OR THERE IS REASONABLE CAUSE TO SUSPECT, THAT A CHILD/CHILDREN ARE BEING ABUSED IN ANY WAY. SUSPECTED ABUSE OR NEGLECT MUST BE REPORTED TO THE SCHOOL COUNSELORS, SCHOOL NURSES, MEMBERS OF THE LEADERSHIP TEAM AND/OR CHILD PROTECTION OFFICER, AS DESCRIBED IN THE ASH CHILD PROTECTION POLICY AND PROCEDURES DOCUMENT. STAFF AND VOLUNTEERS MUST REFRAIN FROM THE USE OF DRUGS OR ALCOHOL WHEN CHAPERONING STUDENTS ON A TRIP. ADULTS SHOULD NEVER GIVE CHILDREN ANY DRUGS, ALCOHOL OR CIGARETTES, OR SHARE VIDEOS OR READING MATERIAL THAT IS INAPPROPRIATE OR MAY BE DEEMED TO BE INAPPROPRIATE. STAFF MEMBERS AND VOLUNTEERS SHOULD EXERCISE PRUDENT DISCRETION IN THE GIVING AND RECEIVING OF GIFTS AND SHOULD NOT GIVE OR RECEIVE GIFTS TO OR FROM INDIVIDUAL CHILDREN IN PRIVATE.

CODE OF CONDUCT AMERICAN SCHOOL OF THE HAGUE IS COMMITTED TO ENSURING THE SAFETY AND PROTECTION OF ALL CHILDREN IN OUR CARE. THIS CODE OF CONDUCT APPLIES TO ALL STAFF, VOLUNTEERS, ADULTS AND STUDENTS WHO ARE EITHER EMPLOYED BY OR REPRESENT THE SCHOOL AND WHO INTERACT WITH CHILDREN. ALL ADULTS, DIRECTLY EMPLOYED BY ASH OR VOLUNTEERING FOR ASH, MUST OBTAIN A VOG (DUTCH POLICE CLEARANCE CERTIFICATE) FROM THE DUTCH GOVERNMENT CERTIFYING THEIR PERMISSIBILITY TO WORK WITH CHILDREN. STUDENTS VOLUNTEERING WITH YOUNGER STUDENTS MUST ALWAYS BE SUPERVISED BY AN ASH STAFF MEMBER. THE PUBLIC AND PRIVATE CONDUCT OF FACULTY, STAFF, EMPLOYEES, STUDENTS, AND VOLUNTEERS ACTING ON BEHALF OF AMERICAN SCHOOL OF THE HAGUE CAN DIRECTLY IMPACT THOSE WITH WHOM THEY INTERACT. THIS CAN BE IN AN INSPIRATIONAL AND MOTIVATIONAL WAY OR IT CAN CAUSE GREAT HARM IF THE CONDUCT IS INAPPROPRIATE. ASH COMMUNITY MEMBERS ARE EXPECTED TO BEHAVE IN A RESPONSIBLE MANNER AT ALL TIMES, MINDFUL OF THEIR ROLE IN THE COMMUNITY. WE SHOULD BE AWARE OF OUR OWN AND OTHER PERSONS’ VULNERABILITY, ESPECIALLY WHEN WORKING ALONE WITH CHILDREN, AND BE PARTICULARLY AWARE THAT WE ARE RESPONSIBLE FOR MAINTAINING PROFESSIONAL AND APPROPRIATE PHYSICAL, EMOTIONAL, AND SEXUAL BOUNDARIES IN SUCH INTERACTIONS. WE MUST AVOID ANY COVERT OR OVERT SEXUAL BEHAVIORS WITH THOSE FOR WHOM WE HAVE RESPONSIBILITY. THIS INCLUDES SEDUCTIVE SPEECH OR GESTURES AS WELL AS PHYSICAL CONTACT THAT INTIMIDATES, EXPLOITS, ABUSES, OR HARASSES. WE ARE ALSO RESPONSIBLE TO SUPPORT THOSE AROUND US IN AVOIDING THESE BEHAVIORS. AS PART OF THIS COMMUNITY, WE ARE MORALLY OBLIGED TO PROVIDE SAFE PHYSICAL AND VIRTUAL ENVIRONMENTS FOR THE CHILDREN IN OUR CARE WHETHER ON OR OFF-CAMPUS. PHYSICAL CONTACT WITH CHILDREN CAN BE MISCONSTRUED BOTH BY THE RECIPIENT AND BY THOSE WHO OBSERVE IT. WE MUST SHOW PRUDENT DISCRETION BEFORE TOUCHING A CHILD, AND BE AWARE OF HOW PHYSICAL TOUCH MAY BE PERCEIVED OR RECEIVED, AND WHETHER IT WOULD BE APPROPRIATE AND SHOULD OCCUR ONLY WHEN COMPLETELY NONSEXUAL. STAFF, VOLUNTEERS AND STUDENTS ARE PROHIBITED AT ALL TIMES FROM PHYSICALLY DISCIPLINING A CHILD. ONE-ON-ONE MEETINGS WITH A CHILD OR YOUNG PERSON ARE BEST HELD WHERE THE INTERACTION

CAN BE OBSERVED BY OTHERS EXCEPT POSSIBLY IN SOME TOILETING SITUATIONS WHERE CAUTION IS ADVISED AS IS THE USE OF YOUR MORAL COMPASS. ROOMS SHOULD HAVE GLASS PANELS THAT ARE NOT BLOCKED IN ANY WAY BY POSTERS OR FURNITURE FOR EXAMPLE: IF THEY DO NOT, THE DOOR SHOULD BE OPEN DURING ALL ONE-ON-ONE MEETINGS INVOLVING A STUDENT. ASH STAFF ARE OBLIGED TO REPORT ANY INCIDENTS WHERE THEY HAVE A SUSPICION, THERE IS A DISCLOSURE OR SOMETHING INAPPROPRIATE OR CONCERNING HAS BEEN DIRECTLY OBSERVED. WE MUST INTERVENE WHEN THERE IS EVIDENCE OF, OR THERE IS REASONABLE CAUSE TO SUSPECT, THAT A CHILD/CHILDREN ARE BEING ABUSED IN ANY WAY. SUSPECTED ABUSE OR NEGLECT MUST BE REPORTED TO THE SCHOOL COUNSELORS, SCHOOL NURSES, MEMBERS OF THE LEADERSHIP TEAM AND/OR CHILD PROTECTION OFFICER, AS DESCRIBED IN THE ASH CHILD PROTECTION POLICY AND PROCEDURES DOCUMENT. STAFF AND VOLUNTEERS MUST REFRAIN FROM THE USE OF DRUGS OR ALCOHOL WHEN CHAPERONING STUDENTS ON A TRIP. ADULTS SHOULD NEVER GIVE CHILDREN ANY DRUGS, ALCOHOL OR CIGARETTES, OR SHARE VIDEOS OR READING MATERIAL THAT IS INAPPROPRIATE OR MAY BE DEEMED TO BE INAPPROPRIATE. STAFF MEMBERS AND VOLUNTEERS SHOULD EXERCISE PRUDENT DISCRETION IN THE GIVING AND RECEIVING OF GIFTS AND SHOULD NOT GIVE OR RECEIVE GIFTS TO OR FROM INDIVIDUAL CHILDREN IN PRIVATE.

UNACCEPTABLE BEHAVIORS

ASH CHILD PROTECTION RESPONSIBILITIES

• to have relations with a child that in any way constitutes intimidation, exploitation, maltreatment or abuse;

• ensure that members of staff develop a sense of responsibility with regard to the way they operate so that any actions or forms of behavior that are inappropriate or may lead to abuse of children do not go unnoticed or are tolerated;

• to hit, physically assault or physically or psychologically abuse any child; • to act in ways towards a student that may have a negative effect on their physical, emotional, psychological, social, or relational development; • to engage in sexual activity or have sexual relations with any student regardless of: (1) the student’s age; (2) the definition of legal consent and the age of majority in their employer’s jurisdiction; and (3) any mistake concerning the student’s age; • to use language, make suggestions or offer advice that is inappropriate, intimidating, offensive or abusive; • to behave in a manner that is inappropriate or sexually provocative; • to establish or engage in continuous contacts with school children using online personal communication including without limitation e-mail, chats, and social networks, except only in the use of professional online tools and environments that are sanctioned by ASH and used in the course of the student’s education and welfare; • to sleep alone in the same room or bed as a child in our care; • to do things for children of a personal nature that they can do themselves; • to offer transport in their car to a student without express parent/guardian/ school administration permission, except in the case of emergency in which case, a parent/guardian should be notified as soon as possible thereafter; • to condone or participate in behavior by children that is illegal, abusive or endangers their safety; • to discriminate against or favor particular students to the exclusion of others. This list is not exhaustive or exclusive. The basic principle is that staff, volunteers, adults and students must avoid behaviors that may be, or may be deemed to be, inappropriate or potentially abusive towards children.



• report any concerns, suspicions or certainties about possible abuse or maltreatment of a child in accordance with ASH Child Protection Procedure and this Code of Conduct; • organize work and the workplace in such a way as to minimize any risks to themselves in terms of exposure to situations that can be misinterpreted or to expose any child to any form of abuse or threat of abuse; always be as visible as possible to other adults when working with children; • respect students’ rights and treat them with fairness, honesty, dignity and respect; • follow school guidelines for ensuring child protection on off-campus trips, including after-trip review and reporting of student or adult-initiated concerns.

COMMUNICATIONS PROTOCOLS Communication with students is governed by the key safety concept of transparency. The following steps will reduce the risk of private or otherwise inappropriate communication between American School of The Hague parents/ guardians, staff, volunteers, and children: • communicate via the student’s parents/guardians; • communication between any member of the community of American School of The Hague and ASH children that is outside the role of the professional (teacher, coach, etc.) or volunteer relationship (e.g. host) is strictly prohibited; • where possible, email exchanges between a child and a person acting on behalf of the school are to be made using a school email address. Where this is not possible, electronic communication that takes place over any of the school’s networks or platforms may be subject to periodic monitoring if a specific and credible child or adult protection concern arises; • staff and volunteers who use any form of online communications, including social media and text messaging, to communicate with children may only do so for activities involving school business and parents/guardians must be informed that the communications are taking place.

UNACCEPTABLE BEHAVIORS

ASH CHILD PROTECTION RESPONSIBILITIES

• to have relations with a child that in any way constitutes intimidation, exploitation, maltreatment or abuse;

• ensure that members of staff develop a sense of responsibility with regard to the way they operate so that any actions or forms of behavior that are inappropriate or may lead to abuse of children do not go unnoticed or are tolerated;

• to hit, physically assault or physically or psychologically abuse any child; • to act in ways towards a student that may have a negative effect on their physical, emotional, psychological, social, or relational development; • to engage in sexual activity or have sexual relations with any student regardless of: (1) the student’s age; (2) the definition of legal consent and the age of majority in their employer’s jurisdiction; and (3) any mistake concerning the student’s age; • to use language, make suggestions or offer advice that is inappropriate, intimidating, offensive or abusive; • to behave in a manner that is inappropriate or sexually provocative; • to establish or engage in continuous contacts with school children using online personal communication including without limitation e-mail, chats, and social networks, except only in the use of professional online tools and environments that are sanctioned by ASH and used in the course of the student’s education and welfare; • to sleep alone in the same room or bed as a child in our care; • to do things for children of a personal nature that they can do themselves; • to offer transport in their car to a student without express parent/guardian/ school administration permission, except in the case of emergency in which case, a parent/guardian should be notified as soon as possible thereafter; • to condone or participate in behavior by children that is illegal, abusive or endangers their safety; • to discriminate against or favor particular students to the exclusion of others. This list is not exhaustive or exclusive. The basic principle is that staff, volunteers, adults and students must avoid behaviors that may be, or may be deemed to be, inappropriate or potentially abusive towards children.



• report any concerns, suspicions or certainties about possible abuse or maltreatment of a child in accordance with ASH Child Protection Procedure and this Code of Conduct; • organize work and the workplace in such a way as to minimize any risks to themselves in terms of exposure to situations that can be misinterpreted or to expose any child to any form of abuse or threat of abuse; always be as visible as possible to other adults when working with children; • respect students’ rights and treat them with fairness, honesty, dignity and respect; • follow school guidelines for ensuring child protection on off-campus trips, including after-trip review and reporting of student or adult-initiated concerns.

COMMUNICATIONS PROTOCOLS Communication with students is governed by the key safety concept of transparency. The following steps will reduce the risk of private or otherwise inappropriate communication between American School of The Hague parents/ guardians, staff, volunteers, and children: • communicate via the student’s parents/guardians; • communication between any member of the community of American School of The Hague and ASH children that is outside the role of the professional (teacher, coach, etc.) or volunteer relationship (e.g. host) is strictly prohibited; • where possible, email exchanges between a child and a person acting on behalf of the school are to be made using a school email address. Where this is not possible, electronic communication that takes place over any of the school’s networks or platforms may be subject to periodic monitoring if a specific and credible child or adult protection concern arises; • staff and volunteers who use any form of online communications, including social media and text messaging, to communicate with children may only do so for activities involving school business and parents/guardians must be informed that the communications are taking place.

II. POLICY STATEMENT One of the most important responsibilities of a school is ensuring the safety of all students in our care at all times. This is especially true in the area of protecting our children from physical and/or sexual abuse. This policy is intended to safeguard students in our care at all times. American School of The Hague, in keeping with the principles set forth in the Declaration of the Rights of the Child unanimously adopted by the United Nations, believes that:

1. Every child is entitled to equal rights without distinction or discrimination on account of race, color, sex, creed or national origin. 2. Every child should be given the opportunity to develop physically, mentally, socially, and emotionally in a healthy and natural manner. 3. The child should in all circumstances be among the first to receive protection and relief. 4. Every child should be protected against all forms of neglect, cruelty and exploitation. 5. The best interests of the child shall be the guiding principle of those responsible for his education and guidance; furthermore, that responsibility lies in the first place with his parents/guardians/.

Therefore, as a student-centered school committed to the education of the whole child, American School of The Hague is strongly opposed to any behavior which constitutes emotional, physical or sexual abuse or neglect.

TERMS AND DEFINITIONS HOW ARE ABUSE AND NEGLECT DEFINED? Definitions of abuse are complex and can differ across cultures according to childrearing practices, gender and role responsibilities, and expectations. Below are the definitions used by ASH based on child protection policies developed by other international schools, child protection organizations, as well as the definitions adopted by both Amnesty International, the World Health Organization and the United Nations’ Declaration of the Rights of the Child. Child Abuse and Neglect Definitions: (Note: this is not an exhaustive list)

Abuse: Causing internal or external physical injury, not by accidental means. Examples: • Hitting; • Punching; • Shaking; • Biting; • Burning. Possible Indicators: Unexplained bruises, welts, fractures on any part of the body; Injuries that regularly appear after absences from school; Improbable excuses or vagueness or refusal to discuss injuries; Unexplained burns or burns with a pattern; Reluctance to go home or to have parents/guardians contacted; Withdrawn or inexplicably aggressive;Physical Anxiety.



II. POLICY STATEMENT One of the most important responsibilities of a school is ensuring the safety of all students in our care at all times. This is especially true in the area of protecting our children from physical and/or sexual abuse. This policy is intended to safeguard students in our care at all times. American School of The Hague, in keeping with the principles set forth in the Declaration of the Rights of the Child unanimously adopted by the United Nations, believes that:

1. Every child is entitled to equal rights without distinction or discrimination on account of race, color, sex, creed or national origin. 2. Every child should be given the opportunity to develop physically, mentally, socially, and emotionally in a healthy and natural manner. 3. The child should in all circumstances be among the first to receive protection and relief. 4. Every child should be protected against all forms of neglect, cruelty and exploitation. 5. The best interests of the child shall be the guiding principle of those responsible for his education and guidance; furthermore, that responsibility lies in the first place with his parents/guardians/.

Therefore, as a student-centered school committed to the education of the whole child, American School of The Hague is strongly opposed to any behavior which constitutes emotional, physical or sexual abuse or neglect.

TERMS AND DEFINITIONS HOW ARE ABUSE AND NEGLECT DEFINED? Definitions of abuse are complex and can differ across cultures according to childrearing practices, gender and role responsibilities, and expectations. Below are the definitions used by ASH based on child protection policies developed by other international schools, child protection organizations, as well as the definitions adopted by both Amnesty International, the World Health Organization and the United Nations’ Declaration of the Rights of the Child. Child Abuse and Neglect Definitions: (Note: this is not an exhaustive list)

Abuse: Causing internal or external physical injury, not by accidental means. Examples: • Hitting; • Punching; • Shaking; • Biting; • Burning. Possible Indicators: Unexplained bruises, welts, fractures on any part of the body; Injuries that regularly appear after absences from school; Improbable excuses or vagueness or refusal to discuss injuries; Unexplained burns or burns with a pattern; Reluctance to go home or to have parents/guardians contacted; Withdrawn or inexplicably aggressive;Physical Anxiety.



Neglect: The persistent failure to meet a child’s basic physical or physiological needs, likely to result in serious impairment of the child’s health or development Examples: • Failure to provide adequate food, water, clothing, shelter, or sleep; • Failure to seek necessary medical treatment for a child; • Failure to provide adequate supervision.

Sexual Assault: Any unwanted sexual act or behaviour which is threatening, violent, forced or coercive and to which a person has not given consent or was not able to give consent. Sexual Abuse: Any act, consensual or not, where a more powerful person (adult or student) takes advantage of a person’s trust and respect, over time, to involve them in a sexual activity. These definitions also include sexual harassment, cyberbullying, and sexting.

Possible Indicators:

Examples:

• Consistent hunger;

• Sexual Harassment - unwanted sex-related advance(s) that makes a

• Unsupervised;



• Poor hygiene;

• Cyberbullying/Sexting – the sharing or disseminating of materials or

• Fatigue;



photos of a sexual nature that could be used to defame or humiliate an

• Extreme loneliness;



individual;

• Frequent lateness or non-attendance;

• Exposing private parts;

• Compulsive stealing;

• Forcing someone to watch sexual acts or look at pornographic material;

• Drug/alcohol abuse.

• Developmentally inappropriate conversations with sexual content;

person uncomfortable/unsafe;

• Penetrative or non-penetrative sexual acts.

Possible Indicators: • Sexual knowledge, behavior, or language inappropriate to age level; • Unusual interpersonal relationship patterns; • Sexually Transmitted Infections; • Evidence of physical trauma or bleeding to oral, genital, or anal areas; • Not wanting to be alone with an individual; • Having secrets they don’t want to tell anyone about; • Fear of bathrooms; • Reluctance to change into PE clothes; • Behavioral or emotional disturbances.

Neglect: The persistent failure to meet a child’s basic physical or physiological needs, likely to result in serious impairment of the child’s health or development Examples: • Failure to provide adequate food, water, clothing, shelter, or sleep; • Failure to seek necessary medical treatment for a child; • Failure to provide adequate supervision.

Sexual Assault: Any unwanted sexual act or behaviour which is threatening, violent, forced or coercive and to which a person has not given consent or was not able to give consent. Sexual Abuse: Any act, consensual or not, where a more powerful person (adult or student) takes advantage of a person’s trust and respect, over time, to involve them in a sexual activity. These definitions also include sexual harassment, cyberbullying, and sexting.

Possible Indicators:

Examples:

• Consistent hunger;

• Sexual Harassment - unwanted sex-related advance(s) that makes a

• Unsupervised;



• Poor hygiene;

• Cyberbullying/Sexting – the sharing or disseminating of materials or

• Fatigue;



photos of a sexual nature that could be used to defame or humiliate an

• Extreme loneliness;



individual;

• Frequent lateness or non-attendance;

• Exposing private parts;

• Compulsive stealing;

• Forcing someone to watch sexual acts or look at pornographic material;

• Drug/alcohol abuse.

• Developmentally inappropriate conversations with sexual content;

person uncomfortable/unsafe;

• Penetrative or non-penetrative sexual acts.

Possible Indicators: • Sexual knowledge, behavior, or language inappropriate to age level; • Unusual interpersonal relationship patterns; • Sexually Transmitted Infections; • Evidence of physical trauma or bleeding to oral, genital, or anal areas; • Not wanting to be alone with an individual; • Having secrets they don’t want to tell anyone about; • Fear of bathrooms; • Reluctance to change into PE clothes; • Behavioral or emotional disturbances.

III. Media Use of Student Images and Identifying Information Emotional Abuse: A pattern of behavior where a child is subjected to continuous and hurtful verbal abuse, which disregards a child’s emotional well-being. Examples: • humiliation; • threats to injure or withdraw physical or emotional support; • isolation from social contacts; • withholding things necessary for mental health such as respect, security, limits,

attention, affection and love.

Possible Indicators: • Fear of failing; • Fear of consequences, can lead to lying; • Mood swings, withdrawal or aggressiveness; • Mental or emotional development lags; • Social isolation; • Low self-esteem, depression; • Frequent psychosomatic complaints (e.g. headache, nausea, abdominal pain); • Bedwetting or diarrhea; • Reports of humiliation, or intimidation and bizarre punishments.

Compliance with related policies and agreements Social media should never be used in a way that breaches any of our policies. If an internet post would breach any of our policies in another forum, it will also breach them in an online forum. For example, you are prohibited from using social media to: (a) breach our IT and Communications Systems Policy; (b) breach our obligations with respect to the rules of relevant regulatory bodies; (c) breach any obligations contained in those policies relating to confidentiality; (d) breach our Disciplinary Policy or Procedures; (e) harass or bully other staff (or customers) in any way or breach our Anti-harassment and Bullying Policy; (f) unlawfully discriminate against other staff (or customers) or third parties or breach our Equal Opportunities Policy; (g) breach our Data Protection Policy (for example, never disclose personal information about a colleague online); or (h) breach any other laws or regulatory requirements. Staff should never provide references for other individuals on social or professional networking sites, positive and negative, that can be attributed to the organisation as this can create legal liability for both the author of the reference and the organization.

PROHIBITED USE You must avoid making any social media communications that could damage the schools interests or reputation, directly or indirectly. You must not use social media to defame or disparage ASH, our staff, students, parents, volunteers, customers, or any third party; to harass, bully or unlawfully discriminate against staff, students, or third parties; to make false or misleading statements; or to impersonate colleagues or any third party. You must not express opinions on behalf of ASH via social media, unless expressly authorised to do so by your supervisor. You may be required to undergo training in order to obtain such authorization. In the event you are uncertain, please contact the External Relations Director for clarification prior to posting any opinion.

III. Media Use of Student Images and Identifying Information Emotional Abuse: A pattern of behavior where a child is subjected to continuous and hurtful verbal abuse, which disregards a child’s emotional well-being. Examples: • humiliation; • threats to injure or withdraw physical or emotional support; • isolation from social contacts; • withholding things necessary for mental health such as respect, security, limits,

attention, affection and love.

Possible Indicators: • Fear of failing; • Fear of consequences, can lead to lying; • Mood swings, withdrawal or aggressiveness; • Mental or emotional development lags; • Social isolation; • Low self-esteem, depression; • Frequent psychosomatic complaints (e.g. headache, nausea, abdominal pain); • Bedwetting or diarrhea; • Reports of humiliation, or intimidation and bizarre punishments.

Compliance with related policies and agreements Social media should never be used in a way that breaches any of our policies. If an internet post would breach any of our policies in another forum, it will also breach them in an online forum. For example, you are prohibited from using social media to: (a) breach our IT and Communications Systems Policy; (b) breach our obligations with respect to the rules of relevant regulatory bodies; (c) breach any obligations contained in those policies relating to confidentiality; (d) breach our Disciplinary Policy or Procedures; (e) harass or bully other staff (or customers) in any way or breach our Anti-harassment and Bullying Policy; (f) unlawfully discriminate against other staff (or customers) or third parties or breach our Equal Opportunities Policy; (g) breach our Data Protection Policy (for example, never disclose personal information about a colleague online); or (h) breach any other laws or regulatory requirements. Staff should never provide references for other individuals on social or professional networking sites, positive and negative, that can be attributed to the organisation as this can create legal liability for both the author of the reference and the organization.

PROHIBITED USE You must avoid making any social media communications that could damage the schools interests or reputation, directly or indirectly. You must not use social media to defame or disparage ASH, our staff, students, parents, volunteers, customers, or any third party; to harass, bully or unlawfully discriminate against staff, students, or third parties; to make false or misleading statements; or to impersonate colleagues or any third party. You must not express opinions on behalf of ASH via social media, unless expressly authorised to do so by your supervisor. You may be required to undergo training in order to obtain such authorization. In the event you are uncertain, please contact the External Relations Director for clarification prior to posting any opinion.

You must not post comments about sensitive American School of The Haguerelated topics, such as our performance, or post anything slanderous. You must not include our logos or other trademarks in any social media posting or in your profile on any social media without express written permission from the External Relations Director. The contact details of business contacts made during the course of your employment are considered to be confidential information. On termination of employment you must provide ASH with a copy of all such information, delete all such information from your personal social networking accounts and destroy any further copies of such information that you may have. Any misuse of social media should be reported to the External Relations Director via: [email protected].

Recruitment ASH may use internet searches to perform due diligence on candidates in the course of recruitment. Where we do this, we will act in accordance with our data protection and equal opportunities obligations.

all other ASH Policies and Procedures. ASH uses social media to communicate about our learning community on our official Instagram, Facebook, Twitter and Youtube accounts. The ASH External Relations Department manages and monitors these accounts to ensure the safety, security, and privacy of our students and community members. We use these platforms to promote life at ASH and highlight community events. We also interact with users on these platforms, but limit community conversation to help keep the focus on life at ASH. These official accounts are bound by our shared values, codes of conduct, school policies, relevant national laws that govern the Internet, and the respective social media site’s terms of agreement. As members of the ASH community, a ​ ll students, employees, and parents/ guardians are bound by the school’s Social Media Guidelines and Codes of Conduct. We expect that all community members keep the ASH Core Values in mind as they act in our shared digital and physical spaces. While WhatsApp and similar parent/guardian groups are not official ASH groups and are not managed or monitored by ASH, the membership consists of ASH parents/guardians and therefore we expect our community members to be safe and kind in these groups as well.

Use of Photography Business use of Social Media If you wish to use Social Media for Business purposes (inclusion of the name ASH/#ASH/@ash etc), you must first discuss this with the External Relations Director. If you are contacted for comments about the organisation for publication anywhere, including in any social media outlet, direct the enquiry to the External Relations Director and do not respond without written approval. For more information or questions regarding our Social Media Policy please contact the Data Protection Officer [email protected] and the External Relations Director [email protected].

When taking photos, it is required that photos taken either on a personal or a school device, are uploaded to a school approved system, and then deleted from the device; unless there is a specific reason to keep the images and you have permission from the External Relations Director. Checks should be made with the External Relations Department regarding those students or adults who have a visibility waiver, and therefore cannot be photographed. Photos are to be taken to enhance and compliment the educational experience of the students, and should also be relevant to the activity that the student is participating in. Some guidelines to remember are as follows:

American School of The Hague has overall responsibility for the effective operation of this policy and for ensuring compliance with the relevant statutory framework. Day-to-day responsibility for operating the policy and ensuring its implementation, maintenance and review has been delegated to the External Relations Department.



1. Do not take pictures of people who say they do not want to be photographed.

Personal use of Social Media



3. Remove/delete inappropriate or objectionable images of students immediately, unless they are evidence of bullying or a crime committed against a child; in which case they should be handed over to the relevant administrator immediately and deleted/destroyed in all other places.

Occasional personal use of social media during working hours is permitted as long as it does not involve unprofessional or inappropriate content, does not interfere with your employment responsibilities or productivity and complies with this and

2.Ensure file labels or text descriptions of photos do not reveal identifying information (except first name) about a child when sending images electronically or publishing images in any form.

You must not post comments about sensitive American School of The Haguerelated topics, such as our performance, or post anything slanderous. You must not include our logos or other trademarks in any social media posting or in your profile on any social media without express written permission from the External Relations Director. The contact details of business contacts made during the course of your employment are considered to be confidential information. On termination of employment you must provide ASH with a copy of all such information, delete all such information from your personal social networking accounts and destroy any further copies of such information that you may have. Any misuse of social media should be reported to the External Relations Director via: [email protected].

Recruitment ASH may use internet searches to perform due diligence on candidates in the course of recruitment. Where we do this, we will act in accordance with our data protection and equal opportunities obligations.

all other ASH Policies and Procedures. ASH uses social media to communicate about our learning community on our official Instagram, Facebook, Twitter and Youtube accounts. The ASH External Relations Department manages and monitors these accounts to ensure the safety, security, and privacy of our students and community members. We use these platforms to promote life at ASH and highlight community events. We also interact with users on these platforms, but limit community conversation to help keep the focus on life at ASH. These official accounts are bound by our shared values, codes of conduct, school policies, relevant national laws that govern the Internet, and the respective social media site’s terms of agreement. As members of the ASH community, a ​ ll students, employees, and parents/ guardians are bound by the school’s Social Media Guidelines and Codes of Conduct. We expect that all community members keep the ASH Core Values in mind as they act in our shared digital and physical spaces. While WhatsApp and similar parent/guardian groups are not official ASH groups and are not managed or monitored by ASH, the membership consists of ASH parents/guardians and therefore we expect our community members to be safe and kind in these groups as well.

Use of Photography Business use of Social Media If you wish to use Social Media for Business purposes (inclusion of the name ASH/#ASH/@ash etc), you must first discuss this with the External Relations Director. If you are contacted for comments about the organisation for publication anywhere, including in any social media outlet, direct the enquiry to the External Relations Director and do not respond without written approval. For more information or questions regarding our Social Media Policy please contact the Data Protection Officer [email protected] and the External Relations Director [email protected].

When taking photos, it is required that photos taken either on a personal or a school device, are uploaded to a school approved system, and then deleted from the device; unless there is a specific reason to keep the images and you have permission from the External Relations Director. Checks should be made with the External Relations Department regarding those students or adults who have a visibility waiver, and therefore cannot be photographed. Photos are to be taken to enhance and compliment the educational experience of the students, and should also be relevant to the activity that the student is participating in. Some guidelines to remember are as follows:

American School of The Hague has overall responsibility for the effective operation of this policy and for ensuring compliance with the relevant statutory framework. Day-to-day responsibility for operating the policy and ensuring its implementation, maintenance and review has been delegated to the External Relations Department.



1. Do not take pictures of people who say they do not want to be photographed.

Personal use of Social Media



3. Remove/delete inappropriate or objectionable images of students immediately, unless they are evidence of bullying or a crime committed against a child; in which case they should be handed over to the relevant administrator immediately and deleted/destroyed in all other places.

Occasional personal use of social media during working hours is permitted as long as it does not involve unprofessional or inappropriate content, does not interfere with your employment responsibilities or productivity and complies with this and

2.Ensure file labels or text descriptions of photos do not reveal identifying information (except first name) about a child when sending images electronically or publishing images in any form.

V. Activities and Athletics Events/activities involving children All school trips involve adult chaperones. The chaperones ensure the safety of the students and the success of the trip. They act in loco parentis and must take this role very seriously. It is the trip organizer’s responsibility to make certain every chaperone is fully informed of his or her duties and responsibilities. A rule of thumb is that there should be no more than 10-15 students per adult. Of course this number varies according to the trip. Usually the chaperones are ASH teachers. Sometimes chaperones are parents/guardians, community members, former students and/or substitute teachers. The Division Principal should approve these non-teachers chaperones individually. Though this is a given, it bears repeating that chaperone behavior will be the same off campus as on. Standards of behavior for chaperones on trips are the same as on normal school days. Chaperones are expected to model the school’s Core Values during school trips. Chaperones are expected to be ready at all times to deal with unforeseen emergencies, so consumption of alcohol is discouraged and tobacco should not be used in front of students if possible.

Parents/guardians/ and Athletes should be notified that there will be a group set up for the communication for the season and that at the end of the event/sport, the group will be deleted.

Communication with students/chaperones on trips and other out of school events: It is permitted to communicate with students via Whatsapp if they are participating on a school organized trip/event for ASH. There should be a minimum of two adults in the chat, one of which MUST be an employee of ASH.

• A Whatsapp group can be created with the students; it is mandatory to have a minimum of two adults in the group, one of whom is not involved in the trip.;



• Under Child Protection rules, it is required for two adults to be in the group chat (Teacher’s etc.);

Except for very small groups, there should be at least two chaperones on every trip; this is so that one can deal with an emergency while the other remains able to supervise the other students. If possible, there should be both male and female chaperones on the trips.



• The communication in the group chat should only relate to the event that the students are involved with;

Communication procedures with Sports teams/ trips/out of school activities



• It is the responsibility of the teacher to manage/create the group and also to delete it;



• The contact numbers of the students who were in the Whatsapp group should also be deleted from the teacher’s telephone.

It is permitted to communicate with Athletes via Whatsapp if they are participating on a sports team for ASH.





• When the trip/event is finished, the group should be deleted, as should all of the messages/media from the teacher’s phone;



• A Whatsapp group can be created with the participating Athletes for a particular season;



• If the media is on a school approved device (School Ipad etc.) the media should be uploaded to a school approved platform and then deleted from the device.



• Under Child Protection rules, it is required that two adults be in the group chat - one must be the Coach/Assistant Athletics Director;



• The communication in the group chat should only relate to the event/ sport that the athletes are involved in;



• Parents/guardians and Students should be notified that there will be a group set up for the communication for the season and that at the end of the event, the group will be deleted.



• When the season is finished the group should be deleted as should all of the messages/media from the coach’s phone;



• It is the responsibility of the coach to manage/create the group and also to delete it;



• The contact numbers of the students who were in the Whatsapp group should also be deleted from the coach’s telephone.

Changing Room Practices Schools will need to make a judgement about supervision based on the age and developmental needs of the students. It should not be necessary for adults to remain in the room in order to maintain good behaviour; being in close proximity and pupils being aware of this should be enough. Pupils should know that adults will enter the room if necessary - in response to a disturbance, for example. Staff should also consider the following:

V. Activities and Athletics Events/activities involving children All school trips involve adult chaperones. The chaperones ensure the safety of the students and the success of the trip. They act in loco parentis and must take this role very seriously. It is the trip organizer’s responsibility to make certain every chaperone is fully informed of his or her duties and responsibilities. A rule of thumb is that there should be no more than 10-15 students per adult. Of course this number varies according to the trip. Usually the chaperones are ASH teachers. Sometimes chaperones are parents/guardians, community members, former students and/or substitute teachers. The Division Principal should approve these non-teachers chaperones individually. Though this is a given, it bears repeating that chaperone behavior will be the same off campus as on. Standards of behavior for chaperones on trips are the same as on normal school days. Chaperones are expected to model the school’s Core Values during school trips. Chaperones are expected to be ready at all times to deal with unforeseen emergencies, so consumption of alcohol is discouraged and tobacco should not be used in front of students if possible.

Parents/guardians/ and Athletes should be notified that there will be a group set up for the communication for the season and that at the end of the event/sport, the group will be deleted.

Communication with students/chaperones on trips and other out of school events: It is permitted to communicate with students via Whatsapp if they are participating on a school organized trip/event for ASH. There should be a minimum of two adults in the chat, one of which MUST be an employee of ASH.

• A Whatsapp group can be created with the students; it is mandatory to have a minimum of two adults in the group, one of whom is not involved in the trip.;



• Under Child Protection rules, it is required for two adults to be in the group chat (Teacher’s etc.);

Except for very small groups, there should be at least two chaperones on every trip; this is so that one can deal with an emergency while the other remains able to supervise the other students. If possible, there should be both male and female chaperones on the trips.



• The communication in the group chat should only relate to the event that the students are involved with;

Communication procedures with Sports teams/ trips/out of school activities



• It is the responsibility of the teacher to manage/create the group and also to delete it;



• The contact numbers of the students who were in the Whatsapp group should also be deleted from the teacher’s telephone.

It is permitted to communicate with Athletes via Whatsapp if they are participating on a sports team for ASH.





• When the trip/event is finished, the group should be deleted, as should all of the messages/media from the teacher’s phone;



• A Whatsapp group can be created with the participating Athletes for a particular season;



• If the media is on a school approved device (School Ipad etc.) the media should be uploaded to a school approved platform and then deleted from the device.



• Under Child Protection rules, it is required that two adults be in the group chat - one must be the Coach/Assistant Athletics Director;



• The communication in the group chat should only relate to the event/ sport that the athletes are involved in;



• Parents/guardians and Students should be notified that there will be a group set up for the communication for the season and that at the end of the event, the group will be deleted.



• When the season is finished the group should be deleted as should all of the messages/media from the coach’s phone;



• It is the responsibility of the coach to manage/create the group and also to delete it;



• The contact numbers of the students who were in the Whatsapp group should also be deleted from the coach’s telephone.

Changing Room Practices Schools will need to make a judgement about supervision based on the age and developmental needs of the students. It should not be necessary for adults to remain in the room in order to maintain good behaviour; being in close proximity and pupils being aware of this should be enough. Pupils should know that adults will enter the room if necessary - in response to a disturbance, for example. Staff should also consider the following:



• It is often possible to leave the door of designated changing rooms slightly open;

• If there is a need for an adult to enter the room, it is recommended they should alert pupils to this by announcing it to give pupils the opportunity to cover up if they want to; • When possible, female staff should supervise girls and male staff should supervise boys. (NSPCC 2018)

Housing Guidelines The following rules and guidelines are intended to clarify what the expectations are for both host families and guest athletes with regards to curfew and supervision. General: 1) NO guest athlete is allowed to leave the host family’s local environment without adult supervision. Definition: It is acceptable for guest athletes to visit local (walking distance) cafes or take a walk in the local area without adult supervision. It is NOT acceptable for guest athletes to leave the host family’s local environment without adult supervision. In this case, guest athletes MUST return to the host family no later than 22:00. Student athletes who are in Grades 6, 7 & 8 or in Middle School MUST be supervised by an adult at ALL times. 2) If host family adults take guests out in the evening then it is important that they return at a reasonable hour (22:00-23:00). Furthermore, guests should be mindful that they are in a competition and therefore, getting enough sleep throughout the visit is important. 3) City centers and high profile tourist attractions: Clearly ISST competitions provide wonderful opportunities for visiting athletes to not only compete but also to visit some of the best cultural sites in the world. However, even if this is a host family’s local environment we urge host families to use discretion if/when visiting such sites. Click HERE to see the current travel advice from the US State Department and here to see NECIS Housing Guidelines for Families. 4) It is only acceptable for guest athletes to travel with their housing partner(s) along with host students/parents/guardians or family members from the tournament venue to the host family before or after the day’s competition. From the housing pick up, guests must be accompanied by a member of the host family or designated person cleared by the Tournament Director.

Student Volunteers - Local and Global Community Since learning does not only take place in the classroom or even at school, students may find themselves in a situation where they will be interacting with community members other than school staff. On service projects in the local community or on one of the ASH global service trips, maintaining a safe (physical, social, emotional, relational, and virtual) learning environment should always be everyone’s first priority. Much of the work of creating this safe learning environment is done prior to and during the learning experience by the organizing ASH teachers or staff. Students participating in volunteer activities are also expected to behave in a responsible manner at all times. Through volunteer activities, students may work with people who are vulnerable and/or have been through traumatic experiences. Therefore, everyone involved should always be aware of their own and other people’s vulnerability and make sure everyone does their part to maintain professional and appropriate physical, emotional, and sexual boundaries in all interactions. Explicit expectations of student volunteers are outlined in the Student Volunteer Code of Conduct that must be signed by every participant and their parent/ guardian.

VI. Awareness, Training and Prevention Staff Employment/Recruitment ASH places the highest priority on child protection from the very early stages of the recruitment process. Our Website and all of our recruitment materials carry the message: “American School of The Hague is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.” This has been shown to be an effective deterrent for those who do not support the welfare of students, in our recruitment practices in general, and is one we have adopted in earnest. In addition to these statements, ASH includes child safeguarding questions in all of our interviews, once again indicating the seriousness with which we consider these matters. ASH also carries out rigorous background checks on employees during the hiring process and requires official documentation of police clearance in each country in which new hires have worked. These practices are designed to screen out potential issues from the beginning of the hiring journey.



• It is often possible to leave the door of designated changing rooms slightly open;

• If there is a need for an adult to enter the room, it is recommended they should alert pupils to this by announcing it to give pupils the opportunity to cover up if they want to; • When possible, female staff should supervise girls and male staff should supervise boys. (NSPCC 2018)

Housing Guidelines The following rules and guidelines are intended to clarify what the expectations are for both host families and guest athletes with regards to curfew and supervision. General: 1) NO guest athlete is allowed to leave the host family’s local environment without adult supervision. Definition: It is acceptable for guest athletes to visit local (walking distance) cafes or take a walk in the local area without adult supervision. It is NOT acceptable for guest athletes to leave the host family’s local environment without adult supervision. In this case, guest athletes MUST return to the host family no later than 22:00. Student athletes who are in Grades 6, 7 & 8 or in Middle School MUST be supervised by an adult at ALL times. 2) If host family adults take guests out in the evening then it is important that they return at a reasonable hour (22:00-23:00). Furthermore, guests should be mindful that they are in a competition and therefore, getting enough sleep throughout the visit is important. 3) City centers and high profile tourist attractions: Clearly ISST competitions provide wonderful opportunities for visiting athletes to not only compete but also to visit some of the best cultural sites in the world. However, even if this is a host family’s local environment we urge host families to use discretion if/when visiting such sites. Click HERE to see the current travel advice from the US State Department and here to see NECIS Housing Guidelines for Families. 4) It is only acceptable for guest athletes to travel with their housing partner(s) along with host students/parents/guardians or family members from the tournament venue to the host family before or after the day’s competition. From the housing pick up, guests must be accompanied by a member of the host family or designated person cleared by the Tournament Director.

Student Volunteers - Local and Global Community Since learning does not only take place in the classroom or even at school, students may find themselves in a situation where they will be interacting with community members other than school staff. On service projects in the local community or on one of the ASH global service trips, maintaining a safe (physical, social, emotional, relational, and virtual) learning environment should always be everyone’s first priority. Much of the work of creating this safe learning environment is done prior to and during the learning experience by the organizing ASH teachers or staff. Students participating in volunteer activities are also expected to behave in a responsible manner at all times. Through volunteer activities, students may work with people who are vulnerable and/or have been through traumatic experiences. Therefore, everyone involved should always be aware of their own and other people’s vulnerability and make sure everyone does their part to maintain professional and appropriate physical, emotional, and sexual boundaries in all interactions. Explicit expectations of student volunteers are outlined in the Student Volunteer Code of Conduct that must be signed by every participant and their parent/ guardian.

VI. Awareness, Training and Prevention Staff Employment/Recruitment ASH places the highest priority on child protection from the very early stages of the recruitment process. Our Website and all of our recruitment materials carry the message: “American School of The Hague is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.” This has been shown to be an effective deterrent for those who do not support the welfare of students, in our recruitment practices in general, and is one we have adopted in earnest. In addition to these statements, ASH includes child safeguarding questions in all of our interviews, once again indicating the seriousness with which we consider these matters. ASH also carries out rigorous background checks on employees during the hiring process and requires official documentation of police clearance in each country in which new hires have worked. These practices are designed to screen out potential issues from the beginning of the hiring journey.

Education and Training of Teachers and Staff All members of staff take part in Stewards of Children child protection training facilitated in-house with materials provided by Darkness to Light, a non-profit organization based in the US and committed to providing training resources to create a safer world for children. This training is carried out regularly to ensure, as much as possible, that all members of staff are trained at all times. In addition to the Stewards of Children training, all Counselors, the Director, and other Leadership Team members are also prepared with training through CIS Child Protection Level 1 or higher and all adults in regular contact with students on campus access training through Educare. .

VII. Designated Safeguarding Officers ASH Child Protection Officer Responsibilities: The Student Services Director is the designated Child Protection Lead. Should include but not be limited to:

• Encouraging good practice by promoting and championing the Child Protection Policy and Procedures;



• Receiving and acting upon any reported concerns delivered via one of the three confidential reporting boxes (one at the ECC and two at the Main Campus) or any other way deemed appropriate;



• Promoting best safeguarding practice across school Maintaining accurate, confidential and up-to-date documentation on all cases of safeguarding and child protection and report where required; Planning and assisting on safeguarding training within school;

Middle School - During Health/Science classes periodically throughout the year, Middle School students attend a variety of child protection lessons given by Teachers/Counselors/the Principal/Assistant Principal, in addition to outside presenters when appropriate. The message to all students is to seek advice from an adult with whom they feel comfortable sharing their concerns.



• Providing support, advice and guidance to staff on an ongoing basis, and on any specific safeguarding issue as required;



• Where required, liaising with statutory agencies and ensuring they have access to all necessary information;

High School - The High School curriculum includes required Health and Biology classes that include a variety of child protection lessons, as well as outside presenters when appropriate. The message to all students is to seek advice from an adult with whom they feel comfortable sharing their concern.



• Ensuring the Child Protection Policy and Procedures document is reviewed annually and includes a review for compliance.

Education of Students Elementary - In classroom counseling classes throughout the school year, Counselors teach lessons about different kinds of safety to help children be informed and know what to do if something should happen to them.

Education of parents/guardians Parents/guardians must note that they have seen the ASH Code of Conduct when they sign the Letter of Acceptance for each child being admitted. Darkness To Light Training (for parents/guardians) As part of our ongoing license agreement with Darkness To Light, we have been able to extend the Stewards of Children training beyond staff to include parents/ guardians, especially those involved in PTO programs and events. This helps to spread the message of awareness and prevention throughout the community. Counselors/Administrators/Guest Speakers - Presentations calendared events for parents/guardians Education of Volunteers, Tutors and Local/Global Service Partner Organizations The Activities Coordinator will work with volunteers, tutors and our local/global service partner organizations to arrange for appropriate education and training with regard to the ASH Child Protection Policy & Procedures.

The designated Child Protection Officer is the Student Services Director

VIII. Responding to Concerns Overview of Responsibilities of All Adults who work with young people have an ethical and legal obligation to take appropriate steps involving the appropriate professionals any time there is a concern or suspicion of any kind of abuse or neglect. The appropriate procedures at American School of The Hague are outlined in the attached flowchart. These procedures align with the protocol used in Dutch schools and are supported by Dutch agencies and law (Meldcode). The flowchart below provides all involved with a safe space to evaluate the gravity of the concerns, and to determine whether—and if so, what measures are necessary to safeguard the wellbeing of the student involved. Confidentiality means acting in ways that are guided by the “best interests of the child.” Such “best interests” do not include the offering of promises that all information shared will be kept secret. If a student’s best interests are threatened, appropriate steps (see flow-chart) to end the neglect or abuse must be sought.

Education and Training of Teachers and Staff All members of staff take part in Stewards of Children child protection training facilitated in-house with materials provided by Darkness to Light, a non-profit organization based in the US and committed to providing training resources to create a safer world for children. This training is carried out regularly to ensure, as much as possible, that all members of staff are trained at all times. In addition to the Stewards of Children training, all Counselors, the Director, and other Leadership Team members are also prepared with training through CIS Child Protection Level 1 or higher and all adults in regular contact with students on campus access training through Educare. .

VII. Designated Safeguarding Officers ASH Child Protection Officer Responsibilities: The Student Services Director is the designated Child Protection Lead. Should include but not be limited to:

• Encouraging good practice by promoting and championing the Child Protection Policy and Procedures;



• Receiving and acting upon any reported concerns delivered via one of the three confidential reporting boxes (one at the ECC and two at the Main Campus) or any other way deemed appropriate;



• Promoting best safeguarding practice across school Maintaining accurate, confidential and up-to-date documentation on all cases of safeguarding and child protection and report where required; Planning and assisting on safeguarding training within school;

Middle School - During Health/Science classes periodically throughout the year, Middle School students attend a variety of child protection lessons given by Teachers/Counselors/the Principal/Assistant Principal, in addition to outside presenters when appropriate. The message to all students is to seek advice from an adult with whom they feel comfortable sharing their concerns.



• Providing support, advice and guidance to staff on an ongoing basis, and on any specific safeguarding issue as required;



• Where required, liaising with statutory agencies and ensuring they have access to all necessary information;

High School - The High School curriculum includes required Health and Biology classes that include a variety of child protection lessons, as well as outside presenters when appropriate. The message to all students is to seek advice from an adult with whom they feel comfortable sharing their concern.



• Ensuring the Child Protection Policy and Procedures document is reviewed annually and includes a review for compliance.

Education of Students Elementary - In classroom counseling classes throughout the school year, Counselors teach lessons about different kinds of safety to help children be informed and know what to do if something should happen to them.

Education of parents/guardians Parents/guardians must note that they have seen the ASH Code of Conduct when they sign the Letter of Acceptance for each child being admitted. Darkness To Light Training (for parents/guardians) As part of our ongoing license agreement with Darkness To Light, we have been able to extend the Stewards of Children training beyond staff to include parents/ guardians, especially those involved in PTO programs and events. This helps to spread the message of awareness and prevention throughout the community. Counselors/Administrators/Guest Speakers - Presentations calendared events for parents/guardians Education of Volunteers, Tutors and Local/Global Service Partner Organizations The Activities Coordinator will work with volunteers, tutors and our local/global service partner organizations to arrange for appropriate education and training with regard to the ASH Child Protection Policy & Procedures.

The designated Child Protection Officer is the Student Services Director

VIII. Responding to Concerns Overview of Responsibilities of All Adults who work with young people have an ethical and legal obligation to take appropriate steps involving the appropriate professionals any time there is a concern or suspicion of any kind of abuse or neglect. The appropriate procedures at American School of The Hague are outlined in the attached flowchart. These procedures align with the protocol used in Dutch schools and are supported by Dutch agencies and law (Meldcode). The flowchart below provides all involved with a safe space to evaluate the gravity of the concerns, and to determine whether—and if so, what measures are necessary to safeguard the wellbeing of the student involved. Confidentiality means acting in ways that are guided by the “best interests of the child.” Such “best interests” do not include the offering of promises that all information shared will be kept secret. If a student’s best interests are threatened, appropriate steps (see flow-chart) to end the neglect or abuse must be sought.

Steps in the Disclosure Procedure Responding to a Child’s Disclosure:





• Do not let a child swear you to secrecy before telling you something;



• If a child asks to speak with you, try to find a neutral setting where you can have quiet and few interruptions;

Step 3: Further steps needed or monitor 1.parents/guardians, Veilig Thuis or Dutch authorities will be contacted as necessary.



• Do not lead the child in telling. Just listen, letting him/her explain in his/ her own words;



• Don’t pressure for a great amount of detail;



• Respond calmly and matter-of-factly. Even if the story that the child tells you is difficult to hear, it is important not to register disgust or alarm;



• Update status of the case to the Child Protection Lead, Division Principal and Director

a. Veilig Thuis - Tel: 070 3469717- for students living in Wassenaar area or Den Haag. Tel: 0880 2000 for students living in Leiden. Contact Person at Veilig Thuis is Jill Mos b. Dutch Authorities (non - emergency) Tel: 0900-8844

c.In an emergency situation Tel: Tel: 112

• Do not make judgmental or disparaging comments about the abuser - it is often someone the child loves or with whom he/she is close;



d.Monitor the student while the Counselor saves the documentation for future reference.



• Do not make promises to the child that things will get better;



• Respect the child’s confidence and maintain confidentiality. Share information only with the counselor and/or Principal or Child Protection Lead.

Step 4: Counselor to meet with the family/guardians. This can be to offer support, hear any barriers or issues, and to follow up on child protection disclosure. Parents/guardians can make a plan with the Counselor for the next step.



• Please note: teachers are not investigators. Your role is to listen and respond to disclosures in order to determine the next step(s) for students to get the help they need. When appropriate, information to inform an investigation may be requested. A foundation resource for international schools developed with content experts can be found in the Association of International Schools in Africa Child Protection Handbook

AISA Child Protection Handbook.

Step 1: If an allegation or disclosure or suspicion of harm of a student is made to a member of staff, the member of staff informs either the nurse, counselor or an administrator as soon as possible, usually within 24 hours. After the verbal report, the staff member may be asked to document the disclosure. Step 2: The nurse, counselor and/or administrator will take initial steps to gather information about the disclosure and determine whether reasonable cause exists. All follow up activities will be documented factually by the Counselor on the ASH Response to Disclosure Form and conducted in a manner so as to ensure confidentiality. The following procedure is recommended:

• Consult school team members to review the student’s school history • Interview the appropriate parties involved and document

Step 5: Monitor the family or student or the Child Protection Team may decide to file a formal report to Veilig Thuis. This would mean the family is unwilling to accept support, make changes, or validate the student concerns in the above parent/guardian meeting.

Child Protection Team • PS-12 Counselors • Psychologist • Nurse • Child Protection Officer • Divisional Administrator • Director

Response Team • Counselor • Principal/Assistant Principal As needed • Nurse • Psychologist

Steps in the Disclosure Procedure Responding to a Child’s Disclosure:





• Do not let a child swear you to secrecy before telling you something;



• If a child asks to speak with you, try to find a neutral setting where you can have quiet and few interruptions;

Step 3: Further steps needed or monitor 1.parents/guardians, Veilig Thuis or Dutch authorities will be contacted as necessary.



• Do not lead the child in telling. Just listen, letting him/her explain in his/ her own words;



• Don’t pressure for a great amount of detail;



• Respond calmly and matter-of-factly. Even if the story that the child tells you is difficult to hear, it is important not to register disgust or alarm;



• Update status of the case to the Child Protection Lead, Division Principal and Director

a. Veilig Thuis - Tel: 070 3469717- for students living in Wassenaar area or Den Haag. Tel: 0880 2000 for students living in Leiden. Contact Person at Veilig Thuis is Jill Mos b. Dutch Authorities (non - emergency) Tel: 0900-8844

c.In an emergency situation Tel: Tel: 112

• Do not make judgmental or disparaging comments about the abuser - it is often someone the child loves or with whom he/she is close;



d.Monitor the student while the Counselor saves the documentation for future reference.



• Do not make promises to the child that things will get better;



• Respect the child’s confidence and maintain confidentiality. Share information only with the counselor and/or Principal or Child Protection Lead.

Step 4: Counselor to meet with the family/guardians. This can be to offer support, hear any barriers or issues, and to follow up on child protection disclosure. Parents/guardians can make a plan with the Counselor for the next step.



• Please note: teachers are not investigators. Your role is to listen and respond to disclosures in order to determine the next step(s) for students to get the help they need. When appropriate, information to inform an investigation may be requested. A foundation resource for international schools developed with content experts can be found in the Association of International Schools in Africa Child Protection Handbook

AISA Child Protection Handbook.

Step 1: If an allegation or disclosure or suspicion of harm of a student is made to a member of staff, the member of staff informs either the nurse, counselor or an administrator as soon as possible, usually within 24 hours. After the verbal report, the staff member may be asked to document the disclosure. Step 2: The nurse, counselor and/or administrator will take initial steps to gather information about the disclosure and determine whether reasonable cause exists. All follow up activities will be documented factually by the Counselor on the ASH Response to Disclosure Form and conducted in a manner so as to ensure confidentiality. The following procedure is recommended:

• Consult school team members to review the student’s school history • Interview the appropriate parties involved and document

Step 5: Monitor the family or student or the Child Protection Team may decide to file a formal report to Veilig Thuis. This would mean the family is unwilling to accept support, make changes, or validate the student concerns in the above parent/guardian meeting.

Child Protection Team • PS-12 Counselors • Psychologist • Nurse • Child Protection Officer • Divisional Administrator • Director

Response Team • Counselor • Principal/Assistant Principal As needed • Nurse • Psychologist

Disclosure Grought to the attention of:

Appendices Appendix 1 - Child Protection Team Contacts for parent/guardians This list is continuously updated. The Child Protection Team Contacts are available here and are also included in the list of resources at the end of this document.

Nurse

Principal

Counselor

Response Team Gather Information

• Counselor • Principal/Assistant Principal As needed • Nurse • Psychologist

Further Steps Needed

Consult with Response Team as needed

Monitor

Appendix 2 - Toileting and ECC, ES, MSSE, HSSE Intimate Care As we attempt to have all students be independent, there are occasions that staff may be put in a situation requiring intimate care. The definition of intimate care is any situation that requires staff to assist in toileting, changing, injuries, or where a private body part is involved. Intimate care can be defined as any care which involves washing, touching or carrying out an agreed procedure to intimate personal areas in order to care for another person. This may be due to his or her young age, physical difficulties and/or intellectual disability. Examples include continence and menstrual management as well as washing, toileting or dressing. Intimate care tasks are associated with bodily functions, body products and personal hygiene that demands direct or indirect contact with, or exposure of, the genitals. Staff guidelines during any intimate care situation:

Child Protection Team • PS-12 Counselors • Psychologist • Nurse • Child Protection Officer • Divisional Administrator • Director

Contact Appropriate parties • Parentsr • Veilig Thuis • Dutch Authorities

Couselor Meets with Family

Monitor

Couselor makes report at Veiligthuis



• Keep the young person’s dignity in mind;



• Care for the person in a way that avoids distress, embarrassment or pain;



• Utilize your training regarding child protection;



• With new students or unfamiliar staff, you should work alongside an experienced colleague when you are introduced to a child and the classroom toileting routines;



• Staff will always encourage the child or young person to do as much as possible for him/herself. If two members of staff are present to assist with intimate care procedures, the conversation is focused on the task that has presented itself;



• Staff inform another colleague when they are going to assist a child with intimate care;



• Cameras and mobile phones are never taken into the bathroom area.

You may find this guide to Toileting Guidelines for early years helpful.

Monitor

Disclosure Grought to the attention of:

Appendices Appendix 1 - Child Protection Team Contacts for parent/guardians This list is continuously updated. The Child Protection Team Contacts are available here and are also included in the list of resources at the end of this document.

Nurse

Principal

Counselor

Response Team Gather Information

• Counselor • Principal/Assistant Principal As needed • Nurse • Psychologist

Further Steps Needed

Consult with Response Team as needed

Monitor

Appendix 2 - Toileting and ECC, ES, MSSE, HSSE Intimate Care As we attempt to have all students be independent, there are occasions that staff may be put in a situation requiring intimate care. The definition of intimate care is any situation that requires staff to assist in toileting, changing, injuries, or where a private body part is involved. Intimate care can be defined as any care which involves washing, touching or carrying out an agreed procedure to intimate personal areas in order to care for another person. This may be due to his or her young age, physical difficulties and/or intellectual disability. Examples include continence and menstrual management as well as washing, toileting or dressing. Intimate care tasks are associated with bodily functions, body products and personal hygiene that demands direct or indirect contact with, or exposure of, the genitals. Staff guidelines during any intimate care situation:

Child Protection Team • PS-12 Counselors • Psychologist • Nurse • Child Protection Officer • Divisional Administrator • Director

Contact Appropriate parties • Parentsr • Veilig Thuis • Dutch Authorities

Couselor Meets with Family

Monitor

Couselor makes report at Veiligthuis



• Keep the young person’s dignity in mind;



• Care for the person in a way that avoids distress, embarrassment or pain;



• Utilize your training regarding child protection;



• With new students or unfamiliar staff, you should work alongside an experienced colleague when you are introduced to a child and the classroom toileting routines;



• Staff will always encourage the child or young person to do as much as possible for him/herself. If two members of staff are present to assist with intimate care procedures, the conversation is focused on the task that has presented itself;



• Staff inform another colleague when they are going to assist a child with intimate care;



• Cameras and mobile phones are never taken into the bathroom area.

You may find this guide to Toileting Guidelines for early years helpful.

Monitor

Resources: Veilig Thuis Haaglanden Government of the Netherlands Child Abuse Council of International Schools Child Protection and Student Well-Being US Department of State - Child Protection Resources Council of British International Schools - Committed to Safeguarding AISA Safe Schools Self-Audit Tool AISA Child Protection Handbook ICMEC Educational Portal ICMEC Audits and Checklists ICMEC School Policies - Templates and Guidance The United Nations Convention on the Rights of the Child Contextual Safeguarding Northamptonshire County Council - Toileting Guidelines Peer on Peer Abuse Toolkit

Resources: Veilig Thuis Haaglanden Government of the Netherlands Child Abuse Council of International Schools Child Protection and Student Well-Being US Department of State - Child Protection Resources Council of British International Schools - Committed to Safeguarding AISA Safe Schools Self-Audit Tool AISA Child Protection Handbook ICMEC Educational Portal ICMEC Audits and Checklists ICMEC School Policies - Templates and Guidance The United Nations Convention on the Rights of the Child Contextual Safeguarding Northamptonshire County Council - Toileting Guidelines Peer on Peer Abuse Toolkit