ASAMBLEA APOSTOLICA DE LA FE EN CRISTO JESUS
PROCEDURES FOR OBTAINING A RESOLUTION FOR SALE, PURCHASE, REFINANCE OR LEASING OF REAL PROPERTY
PROCEDIMIENTOS PARA OBTENER RESOLUCIONES DE COMPRA/VENTA O ARRIENDO DE BIENES Y RAICES
APOSTOLIC ASSEMBLY OF THE FAITH IN CHRIST JESUS PROCEDIMIENTOS PARA RESOLUCIONES DE COMPRA/VENTA O ARRIENDO DE BIENES Y RAICES
I.
TIPO DE TRANSACCION A. B. C. D. E. F.
II.
Compra de propiedad, lote baldío o un terreno fincado. Venta de propiedad, ya sea un lote baldío o un terreno fincado. Arrendamiento, o alquiler con opción de compra, y sea de un lote baldío o un terreno fincado. Adquisición de un préstamo para los fines señalados en A y C. Refinanciamiento de un préstamo. Adquisición de un préstamo para remodelación del edificio, compra de asesorías para el templo.
PASOS QUE SE DEBEN SEGUIR A.
Localizar el lugar que se considere apropiado para comprar o arrendar, y/o localizar una institución dispuesta a negociar un préstamo. 1. 2. 3. 4.
B.
El Pastor presentará por escrito los términos estimados de financiamiento que se requerirán. 1. 2. 3. 4.
C.
Acuerdo de préstamo Cantidad del préstamo Cantidad de compra Plazo o término
Al gobierno de la Iglesia (Artículo 67 de la Constitución). A la congregación local (Artículo 30, Inciso V de la Constitución). Estando de acuerdo, cada miembro fiel dará su voto y su firma. (Artículo 62, Inciso XVII de la Constitución). Se enviarán las resoluciones locales y la lista de firmas.
Se enviará un informe económico por escrito de ingresos (entradas) y egresos (salidas) de la tesorería local. Este informe será de seis (6) meses. (cada mes por separado). Se enviará un informe de otras cuentas: 1. 2. 3.
Cuenta de ahorros Fondo de construcción Otros
D.
Se obtendrá una resolución de parte del Obispo y la Mesa Directiva del distrito, aprobando la solicitud de la iglesia local.
E.
Se enviará al secretario del distrito todo el legajo de la solicitud, el cual se asegurará que todo informe este en órden para procedimiento.
PROCEDURES FOR OBTAINING A RESOLUTION FOR PURCHASE, SALE OR LEASING OF REAL PROPERTY I.
TYPE OF TRANSACTION A. B. C. D. E. F.
II.
Purchase of property (vacant lot, developed land or building). Sale of property (vacant lot, developed land, or building). Lease with an option to buy (vacant lot of developed land or building). Acquiring loan for “A” or “C”. Refinancing current loan. Acquiring loan for remodeling or obtaining equipment or furnishings.
PROCEDURE A.
Locate appropriate place of purchase or lease, and/or the lending institution to negotiate the loan. Loan/Purchase agreement 1. 2. 3. 4. 5.
B.
The Pastor must present in writing the estimated terms of financing to: 1. 2. 3.
C.
Amount of loan. Amount of purchase price. Terms of the loan. Interest rate of loan. Name, address, phone number with contact person of financial institution.
The local church government (article 67 of the Constitution). The local congregation (article 30, paragraph V, of the Constitution). Every faithful member who is in agreement must give their vote by signature (article 62, paragraph XVII of the Constitution).
A financial report of income and expense for the previous six (6) months must be provided, each month must be separate. All other resources such as: 1. 2.
Twelve months of bank statements – Checking / Savings account Construction or building fund
D.
Must provide an approved resolution from the Bishop of said District and its District Board.
F.
You must forward all documents to the District Secretary who will review the information provided before forwarding to the office of the General Secretary of the Apostolic Assembly. All documents must be complete.
G.
Upon review, the General Secretary will present the request for resolution to the General Board for approval
Note: You must allow a minimum of forty-five (45) days stating that all transactions are contingent upon the approval of the General Board of the Apostolic Assembly. Once approved, the corporate resolution will be forwarded along with the loan documents to the lender. Copies of the documents will be forwarded to the District Secretary and local Pastor.
Apostolic Assembly of the Faith in Christ Jesus
TRANSACTION PROCESS PRE-CONDITIONS I. II. III. IV.
Local resolution District resolution Members signatures Twelve (12) month financial reports
Date __________________ Date __________________ Date __________________ Date __________________
(EACH MONTH MUST BE SEPARATED)
Other accounts: Savings Construction funds VI.
Forward all documents to the Real Estate Dept /General Secretary Apostolic Assembly of the Faith in Christ Jesus 10807 Laurel St., Rancho Cucamonga, CA 91730
GENERAL OFFICE ONLY Date Documents received:_____________________________________________ Documents reviewed by:_______________________________________________ General Board Meeting:_______________________________________________ Resolution approved by General Board:
yes
no
Resolution sent:_____________________________________________________ Document signed:____________________________________________________ GENERAL SECRETARY OF THE APOSTOLIC ASSEMBLY OF THE FAITH IN CHRIST JESUS, INC.
Apostolic Assembly of the Faith in Christ Jesus
DISTRICT OFFICIALS INFORMATION District:________________________________Bishop:____________________________
District Secretary:__________________________________________________________ Phone:________________________________Fax:_______________________________ E-mail:_______________________________Cell:_______________________________ Address:_________________________________________________________________ City:____________________________________________________________________ State:________________________________Zip Code:___________________________
PASTORAL INFORMATION Name:__________________________________________________________________ Church:_________________________________________________________________ Mailing Address:_________________________________________________________ Phone:________________________________Fax:______________________________ Cell:__________________________________EMAIL:____________________________ Home Address:__________________________________________________________ City:__________________________________State:____________________________ Zip Code:______________________________Bishop:___________________________ GENERAL SECRETARIAT OF THE APOSTOLIC ASSEMBLY OF THE FAITH IN CHRIST JESUS, INC.
TYPE OF PROPERTY Vacant Land
Existing Church Building(s)
Other Existing building
Residence
Brief Description:_________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________
TRANSACTION INFORMATION (when purchasing properties) Purchase amount:_______________________________________________________ Deposit amount:________________________________________________________ Loan amount:__________________________________________________________ Is seller financing any or all of this transaction?
Yes
No
LOAN TYPE Name of financial institution:_____________________________________________ Address:_____________________________________________________________ City:________________________________________________________________ State:_______________________________Zip Code:________________________ Phone:______________________________Fax:____________________________ Contact:____________________________________________________________
LOAN TERMS Interest Rate:________________________Terms:___________________________ Monthly Payments:____________________________________________________ Does this loan have a call date? If yes, Date:________________________________ Is there a pre-payment penalty? Yes No (Explain): ____________________________________________________________________ ____________________________________________________________________
NEW PROPERTY DESCRIPTION Site Address:_________________________________________________________
City:________________________State_______________County____________________ Have you completed a thorough investigation with city or country regulations to see if this property is suitable for churches? Yes No Square feet:__________________________________________________________ Seller’s Name:_______________________________________________________ Phone:_____________________________Email:_____________________________ Use this space for any additional comments, or explanations. ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________
APOSTOLIC ASSEMBLY OF THE FAITH IN CHRIST JESUS WE THE UNDERSIGNED, BAPTIZED MEMBERS OF THE APOSTOLIC ASSEMBLY CHURCH OF:_____________________________________ CONGREGATION, ARE IN FULL AGREEMENT, WITH THE FOLLOWING:
A)
THE____________________________(SALE/PURCHASE/REFI) OF THE PROPERTY LOCATED AT: (ADDRESS)____________________________________________________ (CITY)____________________________________(STATE)_____________
B)
WE FULLY UNDERSTAND THE TERMS OF THIS TRANSACTION
SALE SALE AMOUNT:___________________________ PROCEEDS TO BE USED FOR THE PURPOSE OF:________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
PURCHASE
REFINANCE
PURCHASE AMOUNT $_________________ DOWN PAYMENT $_________________ TOTAL LOAN AMOUNT: $_______________ LOAN AMOUNT: $______________ MONTHLY PAYMENT:$ _________________ MO. PAYMENT:$ _______________ NUMBERS OF YEARS: _________________ NUMBERS OF YEARS: __________
SIGNATURE
PLEASE PRINT NAME
ASAMBLEA APOSTOLICA DE LA FE EN CRISTO JESUS NOSOTROS LOS MIEMBROS BAUTIZADOS DE LA CONGREGACION DE: _____________________________________ FIRMANOS INTEGRAMENTE EN ACUERDO CON LO SIGUENTE:
A)
LA____________________________(COMPRA/VENTA/REFI) DE LA PROPIEDAD UBICADA EN: (DOMICILIO)________________________________________________ (CIUDAD)__________________________________(ESTADO)_______
B)
COMPREDEMOS LOS TÉRMINOS Y CLAUSURAS DE ESTA TRANSACCION
VENTA:
PRECIO DE VENTA:_____________________________
LOS DINEROS SE UTILIZARAN PARA:_____________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________
COMPRA:
REFINANCIAR
PRECIO ENGANCHE PRÉSTAMO
$ _____________ $ _____________ $_____________ PRÉSTAMO $___________________
PAGO MENSUAL
$_____________ PAGO MENSUAL $______________
TÉRMINO DE AÑOS:_________________
FIRMA
TÉRMINO DE AÑOS:____________
ESCRIBIR CON LETRA DE MOLDE
FINANCIAL INFORMATION If the financial information is on the web system, this form does not have to be filled out! Information for the month of: _________________________
Year:_____________
Pastor Name:____________________________________________________________ Pastors Cell ______________________________ Email:_______________________ Church Treasurer:________________________________________________________ Church Treasurer’s Cell:_____________________ Email _____________________ Church location/city _______________________________________
INCOME
EXPENSES
Tithe Offering Construction Fundraising Other _________ _________ _________ _________
$___________ $___________ $___________ $___________ $___________ $___________ $___________ $___________ $___________
Mortgage Pastoral Expenses 10% General Offices Salaries Utilities Administration Other ____________ ____________
TOTALS
$_________________
TOTALS
Balance previous month Total Income Total Expenses Net balance for the month
$________________ $________________ $________________ $________________
Ending balance in savings account: Ending balance in construction account: Ending balance in other_____________:
$________________ $________________ $________________
$___________ $___________ $___________ $___________ $___________ $___________ $___________ $___________ $___________
$_________________
Notes: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Pastor’s signature:_______________________________ Treasurer’s signature: ______________________
Date:_____________
Items required for Corporate Resolution / approval 1. Local Church Resolution, with signatures of church members indicating they are in agreement with the transaction (Refinance, Purchase, Sale) 2. District Resolution approving local resolution 3. Income and Expense Statement by month for the last 12 months. Profit & Loss Statement - for 2012 & 2011 year to date. 4. Bank will require an appraisal. If you have one less than 6 months, submit copy. (Refi or Purchase only). DO NOT ORDER UNTIL BANK REQUIRES 5. Submit a copy of current Property Insurance certificate. (refi only) 6. Submit copy of current mortgage statement which has account number and other information on it. (refinance or sale only) 7. Last 12 month bank statements –Checking/Savings (Include all pages) 8. Document from your city planning department which shows how the property is zoned (Example – Commercial, industrial, residential). (see sample – Zoning letter file attached)
If you desire for the AA Real Estate Dept to assist you with financing then we will require these additional items: • Completed Loan application signed by Pastor and another local board member. Call Bro Nat • Brief history of Church and Pastor –Call Bro Nat for Sample. • Balance sheet for 2010, 2011 and 2012 – Call Bro Nat for Sample. • Financial statement for 2010, 2011 and 2012 –Call Bro Nat for sample. • Picture of Building – Inside and out. Email to
[email protected]
Brief History of Church and Pastor - SAMPLE Church was founded in 1989 by XXXX XXXXX. The church began with about 20 members and met at 123 Main St in Anytown USA.. The founding pastor, XXXXXX XXXXXX remained as Pastor at 123 Main Street until the year 2000 when he was then asked by the District Bishop Supervisor to open up a new church at 456 1st Steet , Othertown USA. In the year 2000, Joe Doe was an ordained Minister at our sister church at 1234 E Arrow Blvd in Nexttown. He was asked to assume the Pastorate at 234 x Street in the year 2000 by the District Bishop where he continues as of this day. The Church has approximately 150 members as of 2011. Pastor Summary Pastor Joe Doe was initiated into the ministry in as a deacon in 1991. In 1996 he was ordained as a licensed minister of the Apostolic Assembly. In 2000 he became the Pastor of 123 Main street. Pastor Joe Doe is a graduate (Bachelor degree) of the Fuller Seminary and a graduate of the Apostolic Bible Institute of the Apostolic Assembly. Pastor Joe Doe has been married for 24 years and has 3 grown children, ages 21, 19, 17. REFINANCE The church has plans to refinance the property for $100,000.00 Appraisal is expected to exceed $500,000.00 Refinance proceeds will be used to payoff the 1st Trust Deed – Bank of America in the amount of approximately $50,000. Approximately $40,000.00 will be used to remodel the church and the two additional properties which are adjacent and belong to the church. (789 2nd street). Remaining funds ($10,000.00) will be used for contingencies.
ANYTOWN APOSTOLIC CHURCH, ANYTOWN CA (SAMPLE)
Income 2010
Jan
Feb
Mar
Tithes first fruit offerings Offerings Flor Azul Guest Speakers Special Offerings Stewardship interest from savings
$ $ $ $ $ $ $ $
7,986 125 1,400 100 200 122 125 122
$ $ $ $
7,987 126 401 101
$ $ $ $
7,988 127 402 102
$ $ $
123 126 123
$ $ $
Total Income
$ 10,180
$
8,987
Apr
May
Jun
Jul
7,989 128 403 103 203 125 128 125
$ $ $ $
7,990 129 404 104
$ $ $ $
7,991 130 405 105
124 127 124
$ $ $ $ $ $ $ $
$ $ $
126 129 126
$ $ $
$
8,994
$
9,204
$
9,008
Aug
Sep
7,992 131 406 106 206 128 131 128
$ $ $ $
7,993 132 407 107
$ $ $ $
7,994 133 408 108
127 130 127
$ $ $ $ $ $ $ $
$ $ $
129 132 129
$ $ $
$
9,015
$
9,228
$
9,029
Oct
Nov
7,995 134 409 109 209 131 134 131
$ $ $ $
7,996 135 410 110
130 133 130
$ $ $ $ $ $ $ $
$ $ $
$
9,036
$
9,252
Dec
TOTALS
132 135 132
$ $ $ $ $ $ $ $
7,997 136 411 111 211 133 136 133
$ $ $ $ $ $ $ $
95,898 1,566 5,866 1,266 1,029 1,530 1,566 1,530
$
9,050
$
9,268
$
110,251
Expenses 10% of 10% Sector Nava Trust Fund
$ $
799 100 200
$ $
799 100 200
$ $
799 100 200
$ $
799 100 200
$ $
799 100 200
$ $
799 100 200
$ $
799 100 200
$ $
799 100 200
$ $
799 100 200
$ $
800 100 200
$ $
800 100 200
$ $
799 100 200
$ $ $
8,790 1,200 2,400
Pastor Salary Pastor Retirement Pastor & wife Insurance Pastor Auto & Maint
$ $ $ $
1,500 150 100 100
$ $ $ $
1,500 150 100 100
$ $ $ $
1,500 150 100 100
$ $ $ $
1,500 150 100 100
$ $ $ $
1,500 150 100 100
$ $ $ $
1,500 150 100 100
$ $ $ $
1,500 150 100 100
$ $ $ $
1,500 150 100 100
$ $ $ $
1,500 150 100 100
$ $ $ $
1,500 150 100 100
$ $ $ $
1,500 150 100 100
$ $ $ $
1,500 150 100 100
$ $ $ $
18,000 1,800 1,200 1,200
Secretary/receptionist Salary Bookkeeper Salary Administrator
$ $ $
500 250 250
$ $ $
500 250 250
$ $ $
500 250 250
$ $ $
500 250 250
$ $ $
500 250 250
$ $ $
500 250 250
$ $ $
500 250 250
$ $ $
500 250 250
$ $ $
500 250 250
$ $ $
500 250 250
$ $ $
500 250 250
$ $ $
500 250 250
$ $ $
6,000 3,000 3,000
Payroll Taxes Workmens Comp Dental Ins Health Ins Sound Equipment
$ $ $ $ $
75 50 50 400 300
$ $ $ $
75 50 50 400
$ $ $ $
75 50 50 400
$ $ $ $ $
75 50 50 400 300
$ $ $ $ $
75 50 50 400 300
$ $ $ $
75 50 50 400
$ $ $ $ $
75 50 50 400 300
$ $ $ $ $
75 50 50 400 300
$ $ $ $
75 50 50 400
$ $ $ $ $
75 50 50 400 300
$ $ $ $
75 50 50 400
$ $ $ $ $
75 50 50 400 300
$ $ $ $ $
900 600 600 4,800 2,100
Janitorial Supplies Rent / mortgage Property taxes Building repairs/ remodeling Liability Ins -Church Mutual
$ $ $ $
95 1,500 200 100
$ $ $
95 1,500 200
95 1,500 200
$ $ $ $ $
95 1,500 200 100 100
$ $ $
95 1,500 200
$ $ $ $ $
95 1,500 200 100 100
$ $ $
95 1,500 200
$ $ $ $ $
95 1,500 200 100 100
$ $ $
95 1,500 200
100
95 1,500 200 100 100
95 1,500 200
$
$ $ $ $ $
$ $ $
100
95 1,500 200 100 100
$ $ $
$
$ $ $ $ $
$ $ $ $ $
1,140 18,000 2,400 600 700
Mens Ministry WOMENS Ministry Youth Ministry Childrens Ministry
$ $ $ $
50 50 50 50
$ $ $ $
50 50 50 50
$ $ $ $
50 50 50 50
$ $ $ $
50 50 50 50
$ $ $ $
50 50 50 50
$ $ $ $
50 50 50 50
$ $ $ $
50 50 50 50
$ $ $ $
50 50 50 50
$ $ $ $
50 50 50 50
$ $ $ $
50 50 50 50
$ $ $ $
50 50 50 50
$ $ $ $
50 50 50 50
$ $ $ $
600 600 600 600
Utilities - Electric Utilities - SBC phone Utilities - Water & Sewer Verizon Internet services (DSL) Cell phone AOL Internet Services
$ $ $ $ $ $
300 150 125 20 75 29
$ $ $ $ $ $
300 150 125 20 75 29
$ $ $ $ $ $
300 150 125 20 75 29
$ $ $ $ $ $
300 150 125 20 75 29
$ $ $ $ $ $
300 150 125 20 75 29
$ $ $ $ $ $
300 150 125 20 75 29
$ $ $ $ $ $
300 150 125 20 75 29
$ $ $ $ $ $
300 150 125 20 75 29
$ $ $ $ $ $
300 150 125 20 75 29
$ $ $ $ $ $
300 150 125 20 75 29
$ $ $ $ $ $
300 150 125 20 75 29
$ $ $ $ $ $
300 150 125 20 75 29
$ $ $ $ $ $
3,600 1,800 1,500 240 900 348
Xerox Copiers lease Office Supplies Computer Maint ADT Security Postage Bank Fees (NSF) Computer Hardware /Software
$ $ $ $ $ $ $
300 75 25 25 100 100 25
$ $ $ $ $ $ $
300 75 25 25 100 100 25
$ $ $ $ $ $ $
300 75 25 25 100 100 25
$ $ $ $ $ $ $
300 75 25 25 100 100 25
$ $ $ $ $ $ $
300 75 25 25 100 100 25
$ $ $ $ $ $ $
300 75 25 25 100 100 25
$ $ $ $ $ $ $
300 75 25 25 100 100 25
$ $ $ $ $ $ $
300 75 25 25 100 100 25
$ $ $ $ $ $ $
300 75 25 25 100 100 25
$ $ $ $ $ $ $
300 75 25 25 100 100 25
$ $ $ $ $ $ $
300 75 25 25 100 100 25
$ $ $ $ $ $ $
300 75 25 25 100 100 25
$ $ $ $ $ $ $
3,600 900 300 300 1,200 1,200 300
VAN - Maintenace Church Events --- Easter --- Fathers /mothers day --- Graduations --- Pastors day --- Décorations --- Community outreach
$
25
$
25
$
25
25
$
25
$
25
$
25
$
25
$
25
$
25
$
25
$
576 678 595 1050 $ $
25 200
$
546
Offerings Expense --- Benevolent --- Guest Speakers --- Conventions --- Flor azul
$ $ $ $
50 100 -
Miscellaneous
$
25
TOTAL EXPENSES
$
9,239
$
7,993
$
8,714
NET INCOME ----- (NET LOSS)
$
941
$
994
$
280
Training & Leadership Material Funerals
$
45
86
55
88
76
99
300
75 100
45
78
100
25
100
100
1200
$
9,941
$
8,479
$ (737) $
529
$
10,288
25
$
300
$ $ $ $ 55 $ 696 $
576 678 595 1,050 529 1,196
$
546
50 $ $ $ $
423 400 1,200
$
25
$
8,548
$
8,359
$
8,269
$
8,393
$
8,119
$
8,994
$
105,335
$ (1,273) $
680
$
670
$
767
$
860
$
931
$
274
$
4,916