The Lakes Country Club Association, Inc. Charter of the Sports Committee Approved by Board of Directors January 2023

PURPOSE: To advise and recommend to the Board of Directors on Association matters relating the Lifestyle and Wellness Center, Racquet Center, and Bocce Ball area. The Committee works with the General Manager, Director of Racquet Sports, Director of Lifestyle and Wellness and other staff as assigned by the General Manager. All committees are advisory to the Board of Directors via the Board Liaison. MEMBERSHIP: Committee shall include no fewer than five (5) members and no more than nine (9) members, including the Chairperson. An effort shall be made to appoint members that cover each of the areas of responsibility (i.e., LWC, Pickleball, Pop, Tennis, Bocce). FUNCTIONS: 1. Providing input and recommendations regarding the policies and procedures that relate to the Lifestyle and Wellness Center, Racquet Center, and Bocce Ball areas. If requested, assist management with the development of such policies and procedures. 2. Work closely with the management, providing feedback, research and analysis on area related issues to assure the experience level delivered meets the reasonable expectations of the members. 3. Providing advice and input as it relates to activities at the Lifestyle and Wellness Center, Racquet Center, and Bocce Ball areas. 4. Assisting management with the development of the annual calendar of events as it relates to events that take place at the Lifestyle and Wellness Center, Racquet Center, and Bocce Ball areas. GENERAL POLICIES: This outline of the responsibilities of the Sports Committee is to be applied with the General Operating Policies specified for all Association Committees as declared on the additional pages of this document.

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The Lakes Country Club Association, Inc. Charter of the Sports Committee Approved by Board of Directors January 2023

GENERAL OPERATING POLICIES FOR ALL COMMITTEES: To assure consistent general policies for all Association Committees, the following policies will apply unless modified by exception in the specific Committee Charter page, usually page 1 of this document. REPORTS TO: The Board of Directors, hereinafter referred to as “Board”. MEMBERSHIP COMPOSITION:  Members: Most Committees shall consist of at least five (5) and not exceed nine (9) members including the Chair. Terms commence on July 01 and shall be on a one (1) year renewable basis not to exceed three (3) consecutive years. Proposed membership roster must be submitted to the Board following the Annual Meeting for approval before July 01. You must be an owner or the designee of the owner if owner is an entity (e.g., Corporation, LLC, Trust), in good standing and remain in good standing to serve as a Committee member. Mid-term additions or deletions of members or the Chair must be approved by the Board with all terms by June 30. 

Chair: (Appointment & Term) Selected and approved by the Board of Directors and term will commence on July 01 and shall be on a one (1) year renewable basis not to exceed three (3) consecutive years. Note: The Chair term will be considered in addition to the general member term and thus a Chair would possibly serve 6 total years, 3 as a member and 3 as a Chair.

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Chair: (Duties) Sets the agenda of meetings. May appoint sub-Committees. Coordinate with Board of Directors on proposed Committee members for Board approval before July 01, for a term commencing July 01. The Committee Chair may ask for the resignation of any Committee member and/or recommend to the Board for the removal of a Committee member.

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Secretary / Staff Member: One (1) member of the staff is to be assigned to each Committee as a non-voting secretary. Duties include taking minutes, reporting Committee meeting time and location, and providing draft minutes within one (1) week of the completion of the meeting for posting on the website and inclusion in the next Board Meeting materials. Minutes shall follow a standardized basic format for all Committees, including an expected “Board Action Item” section if such Board approval is needed.

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Board Representative/Liaison: One (1) member of the Board will be appointed by the Board annually as a non-voting member of the Committee to act as a liaison to the Board and ensure there is two-way communication between the Board and Committee 2

The Lakes Country Club Association, Inc. Charter of the Sports Committee Approved by Board of Directors January 2023

members. The role of the liaison is to convey the vision of the Board and ensure the Committee’s activities align with the Board’s vision. The liaison also supports the Chair, as needed, in developing a plan and vision for the Committee and providing guidance in the annual budget process. The liaison also should guide the Chair in ensuring the operating policies established by the Committee charter are followed. An important component of the liaison role is to help the Chair recruit qualified Committee members with the appropriate knowledge, talent, and experience to be an asset in achieving the Committee’s respective purpose and functions. When a Board Member is Chair (Finance and Architectural & Landscape) of the Committee that Board member will serve as Board Liaison as well. Additionally, the Board President or Board Liaison shall act as an alternate member of all Committees for the purposes set forth below. As such, 1. Where there is lack of a quorum, the Board Liaison or Board President may be counted for the purposes of establishing a quorum, as well as act as a voting member of that Committee for the limited purposes of that meeting. 2. Where the Chair of a Committee are absent, the Board Liaison or Board President may act as Chairperson and a voting member for that meeting. MEETING PROCEDURES: The Chair shall communicate the date and location of meetings and any additional study materials shall be sent prior to meetings to provide unhurried time for proper consideration.  Department managers will attend Committee meetings pertaining to their area of responsibility.  Members wishing to address the Committee should give advance notice to the Chair.  A quorum of 50% of Committee membership is required to transact business.  Minutes will be taken at each meeting. BOARD REQUEST PROCEDURES: If an item requires Board approval, or an oral report is requested, the Chair will provide the General Manager, the following at least ten (10) days prior to the Board meeting:  All items to appear on the Board meeting agenda.  Supporting written documentation.  The time required for presentation.  The name of the person/s who will make the presentation. AUTHORITY: The Committee has the authority to advise, inform and recommend. The Chair is authorized to communicate directly with the Board, through the Board Liaison. The Committee does not authorize expenditures nor issue directives to the staff. 3

The Lakes Country Club Association, Inc. Charter of the Sports Committee Approved by Board of Directors January 2023

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