F3 > Create Company 2. Enter the Basic Information, i.e., Name, Mailing Name and Address of The Company, Currency Symbol Etc. 3. In the Financial Year Begins From, The First Day of The Current Financial Year for E.G., 1-4-2021 Will Be Displayed by Default, Which Can Be Changed as Per Requirement. Books and Financial Year Details The Financial Year Begins From • In This Field, When You Create a Company, Type the Current Financial Year. Suppose You May Be Starting a Company On 1st December 2021, You Should Enter the Financial Year From 01.04.2021. Book Beginning From Tally ERP 9 Presumes That You Wish to Maintain Books from The Beginning of The Financial Year. Hence, Tally ERP 9 Displays the Date Given in Financial Year from Field Automatically. The Date for Books Beginning from Can Be Changed, In Case of Companies, Which Are Incorporated in The Middle of The Year. If Your Company Is New, You Can opt to Start the Books of Accounts from The Date of Actual Establishment of The Company (Date of Incorporation) But Close Books According to The Financial Year as Specified by You. For Example, If Your Company Is Established on August 19, 2021, The Opening Balances for All the Accounts Can Be Given as On August 19, 2021 Even Though the Financial Year Given Is April 1, 2021 (April To March Financial Year). The Company's Books Will Begin on August 19, 2021 And Close on March 31, 2022, Which Ensures Smooth Transition to The Next Year.

Y C S D TALLY ERP 9 Page - 2 Security Control 4. Enter the Tally Vault Password If Required. • This Is Very Useful Option in Tally by Activating This Option You Can Avoid Unauthorized Access of Company Data. • Use Security Control: Yes • Type Name of Administrator, Type Password & Repeat Password 5. Press Y or Enter to Accept and Save. Base Currency Information Base Currency Symbol • In This Data Field, The Currency Symbol of The Country Is Auto-Selected Based on The Country of Origin Fed by You in The Previous Data Field. There Is No Need to Change This Data Field If You Are Using the Same Currency for Accounting. Formal Name • This Is the Formal Name of The Currency Selected in The Previous Field. Suffix Symbol to Amount • This Data Field Will Ask You Whether A Currency Symbol Is Required for Example: Prior To An Amount Like Rs. 4,500 Add Space Between Amount and Symbol • This Data Field Is Like Rs. 4,500 Space In Between Currency Symbol and Amount. Show Amount in Millions • If We Set This Data Field to Yes, Tally Will Display the Amount in Millions That Are in The Balance Sheet or Other Reports. The Amount for Example 100,00,000 Will Be Shown As 10 Million. [One Million Equals 10,00,000]. Number of Decimal Places It Is A General Practice to Use 2 Decimal Places, For Example:100.50 • For Using Paisa in Indian Currency, We Use 2 Decimal Places. • For Using Cents in American Dollar Currency, We Use 2 Decimal Places Word Representing the Amount After Decimal • This Data Field Is Used in Printing, In Indian Currency Decimal Portion Is Said to Be Paisa. Set This Field as Per Your Formal Name of The Decimal Value in Your Currency. For USD It Is Cents. Hundred Cents Make One Dollar. Number of Decimal Places for The Amount in Words • If We Set This Data Field To 1 Decimal Places in Indian Currency, Then While Printing 75 Paisa. Will Print as Seventy Paisa, If We Set This To 2 Decimal Places, Then It Will Print the Second Fraction Like Seventy-Five Paisa.

F3 > Select Company Or Go to Gateway of Tally > Press F1

D and Press Enter.

Y C S D TALLY ERP 9 Page - 5 Ledger (Create / Alter / Delete) Single Ledger Creation Go to Gateway of Tally > Accounts Info > Ledgers > Create Multiple Ledgers Creation Go to Gateway of Tally > Accounts Info > Ledgers > Create Display / Alter a Ledger Go to Gateway of Tally > Accounts Info. > Ledgers > Display or Alter (Single / Multiple) > Enter • Modification of Account Ledgers Is Possible for Single Ledgers as Well As Multiple Ledgers. However, For Multiple Ledgers, All the Fields Are Not Available for Alteration.

D > Enter. Groups The Group Is A Collection of Leaders of The Same Natures. Tally Software Automatically Creates 28 Groups That Are Used in The Account Chart. Out Of 28 Predefined Groups in Tally, Primary Groups Are 15, And the Sub-Groups Are 13. The Different Types of Groups Are as Follows: • Primary Groups • Sub Groups Primary Groups 1. Branch/Division 6. Current Assets 11. Indirect Income 2. Capital Accounts 7. Fixed Assets 12. Misc. Expenses 3. Loans 8. Investments 13. Purchase Accounts 4. Suspense Account 9. Sales Accounts 14. Direct Income 5. Current Liabilities 10. Indirect Expenses 15. Direct Expenses Sub Groups 1. Sundry Creditors 6. Secured Loans 11. Bank Accounts 2. Stock in Hand 7. Deposits 12. Cash in Hand 3. Duties & Taxes 8. Banks OD Accounts 13. Loan & Advances (Assets) 4. Unsecured Loans 9. Provisions 5. Reserves & Surplus 10. Sundry Debtors

D and Enter *** However, A Unit of Measure That Is Part of a Compound Measure Cannot Be Deleted Without Deleting the Compound Measure First. Display Units of Measure Go to Gateway of Tally > Inventory Info. > Units of Measure > Display > Select the Unit.

Y C S D TALLY ERP 9 Page - 8 Stock Group Create Single Stock Groups Go to Gateway of Tally > Inventory Info. > Stock Groups > Create (Under Single Stock Group) Create Multiple Stock Groups Go to Gateway of Tally > Inventory Info. > Stock Groups > Create (Under Multiple Stock Groups) Display Stock Group Go to Gateway of Tally > Inventory Info. > Stock Groups > Display. (Under Single / Multiple) > Select the Stock Group from The List of Groups.

Y C S D TALLY ERP 9 Page - 9 Altering Single Stock Group Go to Gateway of Tally > Inventory Info. > Stock Groups > Alter (Under Single Stock Group) > Select the Stock Group from The List of Groups. Altering Multiple Stock Groups Go to Gateway of Tally > Inventory Info. > Stock Groups > Alter (Under Multiple Stock Groups) > Select the Stock Group from The List of Groups. Stock Categories Stock Categories 1. Stock Category Offers A Parallel Classification of Stock Items. 2. For Enabling Stock Category Option in The Inventory Info Menu, Press F11 > F2: Inventory Features > Set Yes for Maintain Stock Categories

Y C S D TALLY ERP 9 Page - 10 Create a Single Stock Categories Go to Gateway of Tally > Inventory Info. > Stock Categories > Create (Under Single Stock Category). Create Multiple Stock Categories Go to Gateway of Tally > Inventory Info. > Stock Categories > Create (Under Multiple Stock Category). Display Stock Category Go to Gateway of Tally > Inventory Info. > Stock Categories > Display (Under Single/Multiple Stock Categories) > Select the Stock Category from The List of Categories.

Y C S D TALLY ERP 9 Page - 11 Alter a Single Stock Category Go to Gateway of Tally > Inventory Info. > Stock Categories > Alter (Under Single Stock Category) > Select the Stock Category from The List of Categories. Alter Multiple Stock Categories Go to Gateway of Tally > Inventory Info. > Stock Categories > Alter (Under Multiple Stock Categories) > Select the Stock Category from The List of Stock Categories. Stock Items Creation of Single Stock Item 1. Go to Gateway of Tally > Inventory Info. > Stock Items > Create (Under Single Stock Item). 2. Name: Type the Stock Item Name. 3. Under: The Field Will Show the List of Groups. Here You Can Select the Stock Group to Which the Stock Item Belongs. By Default, Primary Stock Group Appears in This Field. 4. Units: This Field Will Show the Unit List. Here You Can Select the Units of Measure (UOM) Applicable for The Stock Item. By Default, Not Applicable Appears in This Field.

Y C S D TALLY ERP 9 Page - 12 Creation of Multiple Stock Items Go to Gateway of Tally > Inventory Info. > Stock Items > Create (Under Multiple Stock Items). Display Stock Items Go to Gateway of Tally > Inventory Info > Stock Items > Display (Under Single/Multiple Stock Item) > Select the Stock Item You Want to Display from The List of Items. Alter Single Stock Items Go to Gateway of Tally > Inventory Info. > Stock Items > Alter (Under Single Stock Item) > Select the Required Stock Item from The List of Items.

F10)

F9) Debit Note Voucher Is Used to Return Any Goods to The Supplier Which Are Previously Purchased. Ensure in F11: Features, In F1: Accounts, Use Debit and Credit Notes Is Set To - Yes & Record Debit Notes in Invoice Mode Is Set to Yes. Debit Note Voucher Description Records all types of Stock Items Purchase Returns. Voucher Entry Ledger Position Nilkamal Furniture (Under- Sundry Creditor) Party A/c Name Purchase (Under- Purchase Account) Purchase Ledger

A to Direct Accept. Sales Voucher Description Records all types of Stock Items Sales Voucher Entry Ledger Position Raghu Mondal (Under- Sundry Debtors) Party A/c Name Sales (Under- Sales Account) Sales Ledger

F8) Credit Note Voucher Is Used to Receive Any Return of Goods from The Customer Which Are Previously Sold. Ensure in F11: Features, In F1: Accounts, Use Debit and Credit Notes Is Set to Yes & Record Credit Notes in Invoice Mode Is Set to Yes. Credit Note Voucher Description Records all types of Stock Items Sales Returns. Voucher Entry Ledger Position Raghu Mondal (Under- Sundry Debtors) Party A/c Name Sales (Under- Sales Account) Sales Ledger

A to Direct Accept. Payment Voucher (F5) Payment in Single Entry Mode Ensure in F12: Payment Configuration, Use Single Entry Mode for Pymt/Rcpt/Contra Is Set to Yes. Payment Voucher Description Records all bank and cash payments Voucher Entry Ledger Position Ganesh Bhandar (Under- Sundry Creditor) Particulars Bank (Under- Bank Account) or Cash Account

A to Accept. Payment in Double Entry Mode Ensure in F12: Payment Configuration, Use Single Entry Mode for Pymt/Rcpt/Contra Is Set to No. Payment Voucher Description Records all bank and cash payments Voucher Entry Ledger Position Ganesh Bhandar (Under- Sundry Creditor) Debit Bank (Under- Bank Account) or Cash Credit

Y C S D TALLY ERP 9 Page - 19 Steps to Create Payment Voucher (Double Entry Mode) 1. Go to The Gateway of Tally > Accounting Vouchers > Press F5 > Payment Voucher Open 2. Add Ledgers Following the Above Table. 3. Do Same as Previous Payment Single Entry. Warn on Negative Cash Balance in Payment Voucher Tally Displays A Warning If the Cash Balance Is NIL, When Warn on Negative Cash Balance Is Set To - Yes Ensure in F12: Payment Configuration, Warn on Negative Cash Balance Is Set to Yes. For Example, A Cash Ledger Account Has No Balance. A Payment of Rs. 1000 Towards A Supplier Is to Be Made. In the Process of Making the Payment, Tally ERP 9 Displays A Warning at The Time of Accepting the Entry.

A to Accept.

Y C S D TALLY ERP 9 Page - 21 Receipt in Double Entry Mode Ensure in F12: Payment Configuration, Use Single Entry Mode for Pymt/Rcpt/Contra Is Set to No. Steps to Create Receipt Voucher (Double Entry Mode) 1. Go to The Gateway of Tally > Accounting Vouchers > Press F6 > Receipt Voucher Open. 2. Add Ledgers Following the Above Table. 3. Do Same as Previous Payment Single Entry. Receipt Voucher Description Records All Receipts into Bank or Cash Accounts Voucher Entry Ledger Position Koushik Maji (Under- Sundry Debtors) Credit Bank (Under- Bank Account) or Cash Debit

Y C S D TALLY ERP 9 Page - 22 Contra Voucher (F4) • Normally 3 Types of Entries are Available in This Voucher. 1. Cash Deposit Entry 2. Cash Withdraw Entry 3. Bank Transfer Entry Cash Deposit Entry Cash Deposit in Single Entry Ensure in F12: Payment Configuration, Use Single Entry Mode for Pymt/Rcpt/Contra Is Set to Yes. Steps to Cash Deposit Entry in Contra Voucher (Single Entry Mode) 1. Go to The Gateway of Tally > Accounting Vouchers > Press F4 > Contra Voucher Open. 2. Add Ledgers Following the Above Table. 3. Add Amount, Which Amount You Want to Deposit in Bank. Contra Voucher Description Records funds transfer between cash and bank accounts Voucher Entry Ledger Position Cash (Under- Cash-in-hand) Particulars Pnb Savings A/c = 89946 (Under- Bank Accounts) Account

A to Accept. Cash Deposit in Double Entry Ensure in F12: Payment Configuration, Use Single Entry Mode for Pymt/Rcpt/Contra Is Set to No. Steps to Cash Deposit Entry in Contra Voucher (Double Entry Mode) 1. Go to The Gateway of Tally > Accounting Vouchers > Press F4 > Contra Voucher Open. 2. Add Ledgers Following the Above Table. 3. Add Amount, Which Amount You Want to Deposit in Bank. 4. Do Same as Previous Cash Deposit Contra Single Entry. Contra Voucher Description Records Funds Transfer Between Cash and Bank Accounts Voucher Entry Ledger Position Cash (Under- Cash-in-hand) Credit Pnb Savings A/c = 89946 (Under- Bank Accounts) Debit

A to Accept. Contra Voucher Description Records Funds Transfer Between Cash and Bank Accounts Voucher Entry Ledger Position Pnb Savings A/c = 89946 (Under- Bank Accounts) Particulars Cash (Under- Cash-in-hand) Account

Y C S D TALLY ERP 9 Page - 25 Cash Withdraw in Double Entry Ensure in F12: Payment Configuration, Use Single Entry Mode for Pymt/Rcpt/Contra Is Set to No. Contra Voucher Description Records Funds Transfer Between Cash and Bank Accounts Voucher Entry Ledger Position Pnb Savings A/c = 89946 (Under- Bank Accounts) Credit Cash (Under- Cash-in-hand) Debit Steps to Contra Voucher Cash Withdraw Entry ( Double Entry Mode ) 1. Go to The Gateway of Tally > Accounting Vouchers > Press F4 > Contra Voucher Open. 2. Add Ledgers Following the Above Table. 3. Do Same as Previous Cash Withdraw Contra Single Entry.

A to Accept.

Y C S D TALLY ERP 9 Page - 27 Bank to Bank Transfer in Double Entry Ensure in F12: Payment Configuration, Use Single Entry Mode for Pymt/Rcpt/Contra Is Set to No. Contra Voucher Description Records Funds Transfer Between Cash and Bank Accounts Voucher Entry Ledger Position PNB Savings A/c = 89946 (Under- Bank Accounts) Credit SBI Savings A/c = 56877 (Under- Bank Accounts) Debit Steps to Bank to Bank Transfer Entry in Contra Voucher (Double Entry Mode) 1. Go to The Gateway of Tally > Accounting Vouchers > Press F4 > Contra Voucher Open. 2. Add Ledgers Following the Above Table. 3. Do Same as Previous Bank to Bank Transfer Contra Single Entry.

A to Accept.

A to Accept. Reversing Journal Voucher (F10) Reversing Journals Are Special Journals That Are Automatically Reversed After the Date of The Journal. They Exist Only for A Day and Are Effective on The Date of The Reversing Journal. This Voucher Type Is Available Only If the Feature Use Reversing Journals & Optional Vouchers Is Set to Yes in The F11: Features (F1: Accounting Features).

F10 > Memo Voucher Open Voucher Display / Alter / Delete To Display a Voucher Go to Gateway of Tally > Reports > Display > Day Book > Select One Voucher and Open the Voucher (Press Enter to Open Voucher), Which You Want to Get Displayed.

D > Press Enter or Y.

I • Ensure That with Print Preview Massage Appear on The Screen. • Press Enter. • To Print the Voucher, Click on The Print Option. Cash Purchases & Cash Sales When Items Are Purchased or Sold in Cash and There Are No Dues for Payment or Receipt Then the Entry Can Be Recorded as Cash Purchase or Cash Sales. Cash Purchase Entry Purchase Voucher Description Records All Types of Stock Items Purchases Voucher Entry Ledger Position Cash (Under- Cash in Hand) Party A/c Name Purchase (Under- Purchase Account) Purchase Ledger

A to Direct Accept. Cash Sales Entry Sales Voucher Description Records All Types of Stock Items Sales Voucher Entry Ledger Position Cash (Under- Cash in Hand) Party A/c Name Sales (Under- Sales Account) Sales Ledger

A to Direct Accept. Alternate Units 1. Go to Gateway of Tally > Inventory Info > Stock Item > Create / Alter 2. Press F12 For Configuration and Select "Yes" To Use Alternate Units for Stock Items. 3. First Add the Selling Unit in Units. 4. Add the Purchasing Unit in Alternate Units. 5. In Where, Add A General Formula. Like, 1 Doz = 12 Pkt, 1 Petty = 24 Pkt Etc.

Y C S D TALLY ERP 9 Page - 35 Purchase Entry Using Alternate Unit Go to Gateway of Tally > Accounting Vouchers > Press F9> Purchase Voucher Open. 1. Do Same as Previous Purchases. 2. Type the Purchasing Unit with Quantity Like “20 Doz”, “30 Petty” Etc. It Will Calculate Automatically That How Many “Packets Exist in A Dozen” Or How Many “Packets Exist in A Petty” Using User’s Predefined Formula [1 Doz = 12 Pkt]. 3. Type Again the Purchasing Unit in The Per Column After Adding Rate. Sales Entry Using Alternate Unit 1. Go to Gateway of Tally > Accounting Vouchers > Press F8 > Sales Voucher Open. 2. Do Same as Previous Sales. 3. Type the Selling Unit with Quantity Like “20 Pkt”, “30 Pcs” Etc. 4. Type Again the Selling Unit in The Per Column After Adding Rate.

A to Direct Accept. Purchase Voucher Description Records All Types of Stock Items Purchases Voucher Entry Ledger Position Das Electronics (Under- Sundry Creditors) Party A/c Name Purchase (Under- Purchase Account) Purchase Ledger

A to Direct Accept. Sales Voucher Description Records All Types of Stock Items Sales Voucher Entry Ledger Position Ajay Malik (Under- Sundry Debtors) Party A/c Name Sales (Under- Sales Account) Sales Ledger

A to accept.

A to Direct Accept. Purchase Voucher Description Records All Types of Stock Items Purchases Voucher Entry Ledger Position Sharma Pvt. Ltd. (Under- Sundry Creditors) Party A/c Name Purchase (Under- Purchase Account) Purchase Ledger

A to Direct Accept. Sales Voucher Description Records all types of Stock Items Sales Voucher Entry Ledger Position Divya Ghosh (Under- Sundry Debtors) Party A/c Name Sales (Under- Sales Account) Sales Ledger

A to Accept

A to Direct Accept. *** Similarly, Purchase Transaction using This Round Off Ledger will be done. Automatically Calculate Discount Using Rounding Method In A Special Case, We Can Use This Round Off System to Auto Calculate Discounts. Discount Ledger Creation (For Purchase Entry) 1. Go to Gateway of Tally > Accounts Info. > Ledgers > Create 2. Type the Ledger Name (Discount Received 100) In the Name Field. 3. Select Under as Indirect Incomes. 4. Select Invoice Rounding in Type of Ledger. Sales Voucher Description Records All Types of Stock Items Sales Voucher Entry Ledger Position Ajay Malik (Under- Sundry Debtors) Party A/c Name Sales (Under- Sales Account) Sales Ledger

A to Accept. Purchase Entry 1. Go to Gateway of Tally > Accounting Vouchers > Press F9 > Purchase Voucher Open. 2. Press F2 To Add the Voucher Date. 3. Add the Supplier Invoice No or Bill No. Purchase Voucher Description Records All Types of Stock Items Purchase Voucher Entry Ledger Position Sharma Pvt. Ltd. (Under- Sundry Creditors) Party A/c Name Purchase (Under- Purchase Account) Purchase Ledger

A to Direct Accept. Sales Voucher Description Records All Types of Stock Items Sales Voucher Entry Ledger Position Ajay Malik (Under- Sundry Debtors) Party A/c Name Sales (Under- Sales Account) Sales Ledger

Y C S D TALLY ERP 9 Page - 45 Godowns System In Your Business, You May Be Managing the Inventory in Multiple Physical Locations, Such as Shops, Warehouses, Bins, Racks, Cabinets, And So On. In This Case, You Can Use the Godowns/Locations Capability of Tally ERP 9. For Enabling Godowns Option in The Inventory Info Menu, Press F11 (Features) > F2: Inventory Features > And Set Maintain Multiple Godowns As Yes. Create Single Godowns Go to Gateway of Tally > Inventory Info. > Godowns > Single Godowns > Create.

Y C S D TALLY ERP 9 Page - 46 Create Multiple Godowns Go to Gateway of Tally > Inventory Info. > Godowns > Multiple Godowns > Create Allocate Stock Items to Godowns 1. Go to Gateway of Tally > Accounting Vouchers > Press F9 > Purchase Voucher Open. 2. Do Same as Previous Purchases. 3. After Adding an Item, The Stock Item Allocation Screen Will Appear. 4. Add Godown Name. 5. Add Quantity & Rate per Unit. Alter & Display Godowns Go to Gateway of Tally > Inventory Info. > Masters > Godowns > Alter / Display

A to Accept.

A to Accept. Receipt Voucher Description Records All Bank and Cash Receipts Voucher Entry Ledger Position PNB Loan A/c = 85449 (Under- Loans(liabilities)) Credit PNB Savings A/c = 84463 (Under- Bank Accounts) Debit

A to Accept. Journal Voucher Description Records all Adjustment Entries Voucher Entry Ledger Position Interest @7.5% (Under- Indirect Expenses) Debit PNB Loan A/c = 85449 (Under- Loan(liabilities)) Credit