Meetings by Pavilion Events (2023) Flipbook PDF


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MEETINGS AND CONFERENCE PACKAGES

ADAPTABLE AND FLEXIBLE WORKSPACES FOR YOUR NEXT CONFERENCE OR BUSINESS MEETING When it comes to planning an important conference, business meeting or strategy workshop; Pavilion Events has the space you need to deliver an exceptional meeting experience. With options for plenary sessions, breakout areas and expansive green spaces for team building activities; we accommodate both small and large groups with our flexible meeting rooms located on the beautiful grounds of Wyong Racecourse. Enjoy onsite catering provided by our acclaimed in-house chef who will ensure your delegates experience the very best locally sourced produce. Whether it be a full buffet breakfast or lunch, small bites for morning and afternoon tea, a fine dining dinner or gala event to conclude your session; we ensure that your needs are catered for no matter the occasion. All venues have provision to meet your AV requirements. And if the event calls for something a little more 'techy' we have suppliers on hand to facilitate your requirements. With plenty of onsite parking and easy access to all meeting rooms; our friendly and experienced team are here to ensure your meeting experience is flawless so you can focus on the important matters of running your business.

DAY DELEGATE ROOM HIRE

Capacity: 80 Delegates Room configuration: U-Shape / Theatre / Rounds / Trestles

Inclusions: Exclusive room hire from 8am to 5:30pm Tables and chairs with linen table covers 1 Lectern Notepad and pens PA system / roving mic Projector and screen (with HDMI cables for laptop connection) Free WIFI Registration table All day tea, coffee and water station Disabled access and bathroom amenities Controllable lighting 2 Flipcharts with markers Mints

Capacity: 100 Delegates Room configuration: U-Shape / Theatre / Rounds / Trestles

Inclusions: Exclusive room hire from 8am to 5:30pm Tables and chairs with linen table covers 1 Lectern Notepad and pens PA system / roving mic Projector and screen (with HDMI cables for laptop connection) Free WIFI Registration table All day tea, coffee and water station Disabled access and bathroom amenities Controllable lighting 2 Flipcharts with markers Mints

DAY DELEGATE ROOM HIRE



Capacity: Up to 150 Delegates* Room configuration: U-Shape / Theatre / Rounds / Trestles Inclusions: Exclusive room hire from 8am to 5:30pm Tables and chairs with linen table covers 1 Lectern Notepad and pens PA system / roving mic Projector and screen (with HDMI cables for laptop connection) Free WIFI Registration table All day tea, coffee and water station Disabled access and bathroom amenities Controllable lighting 2 Flipcharts with markers Mints *Total room capacity 220 with delegate numbers over 150 incurring additional charge

ADDITIONAL HIRE OPTIONS

Flip chart with easel and markers

POA

Electronic whiteboard (no printer)

POA

Stage (5m x 2m)

POA

Stage lighting

POA

Projector Screens

POA

Wireless mic

POA

Notepads / pens and pencils

POA

Wireless presentation clicker

POA

Audio visual support

POA

Printed signage

POA

PA system

POA

Lectern

POA

Styling /themeing

POA

CATERING PACKAGES - SMALL BITES

MORNING TEA OPTIONS - CHOOSE 2 SWEET AND 2 SAVOURY SWEET SELECTION: Mini muffins Freshly baked cookies Mini pastries Fresh seasonal fruit SAVOURY SELECTION: Mini croissants Gourmet cheese, crackers and dried fruits Mini quiches Mini savoury muffins

AFTERNOON TEA INCLUDES: Selection of sweet and savoury biscuits Pastries and sausage rolls BEVERAGE SELECTION: Orange Juice Coffee Assorted teas Ice water *Special dietary requirements can be accommodated on request for an additional fee

CATERING PACKAGES SMALL BITES WITH LUNCH

MORNING TEA OPTIONS - CHOOSE 2 SWEET AND 2 SAVOURY SWEET SELECTION: Mini muffins Freshly baked cookies Mini pastries Fresh seasonal fruit SAVOURY SELECTION: Mini croissants Gourmet cheese, crackers and dried fruits Mini quiches Mini savoury muffins LUNCH SELECTION - CHOOSE FROM: Buffet lunch Wraps and sandwiches platters (Seasonal fruit platter included) AFTERNOON TEA INCLUDES: Selection of sweet and savoury biscuits Pastries and sausage rolls BEVERAGE SELECTION: Orange Juice Coffee Assorted teas Ice water *Special dietary requirements can be accommodated on request for an additional fee

CATERING PACKAGES LUNCH / DINNER

CHOICE OF PLATED MEAL OR BUFFET PLATED 2-COURSE MEAL (alternate plate drop): Entree: choice of 2 options from the specially prepared Chef menu Main: choice of 2 options from the specially prepared Chef menu BUFFET: Substantial buffet with mix of hot and cold selections. Option to include a seafood option for an additional $30pp

BEVERAGE SELECTION: Orange Juice Coffee Assorted teas Ice water Option to serve a selection of beers or wine from our inhouse menu for an additional $25pp Option to serve a selection of beers and / or wine from our premium in house menu for an additional $45pp *Special dietary requirements can be accommodated on request for an additional fee

CONTACTS

FUNCTIONS COORDINATOR: Rochelle Muscat Pavilion Events Ph: 0466 440 833 Email: [email protected] GENERAL ENQUIRIES: Ph: (02) 4352 1083 Email: [email protected] Howarth Street, Wyong NSW 2259 Wyong Race Club PO Box 28, Wyong NSW 2259

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