BOARD OF TRUSTEES MEETING TUESDAY, JANUARY 27, 2015 – 4:00 PM CITY COMMISSION CHAMBERS - 3RD FLOOR 1300 HOUSTON AVE. McALLEN, TX 78501 AGENDA CALL TO ORDER PLEDGE INVOCATION 1.

MINUTES: a)

2.

3.

4.

5.

BIDS AND CONTRACTS: a)

Amendment # 2 to the Professional Engineering Contract for the McColl Road Waterline Project

b)

Highland Sewer Redirect Phase 2 - Award of Construction Contract

c)

Selection of Engineer for design of Tres Lagos Reuse Line

ORDERS: a)

Approval of budget amendment for fy 2014/2015 - Water Fund

b)

Approval of budget amendment for fy 2014/2015 - Water Capital Improvement Fund

c)

Consider adoption of an Order calling a General Election in the City of McAlllen on May 9, 2015. Consideracion para aprobacion de una Orden convocando una elección General en la Ciudad de McAllen el 9 de Mayo, 2015.

UTILITY LAYOUTS: a)

500 MAC

b)

Marbella

MANAGER’S REPORT: a)

6.

Approval of Minutes for the Regular Meeting held January 13, 2015

Discussion of Water Conservation

FUTURE AGENDA ITEMS

ADJOURNMENT IF ANY ACCOMMODATION FOR A DISABILITY IS REQUIRED (OR INTERPRETERS FOR THE DEAF), NOTIFY UTILITY ADMINISTRATION (681-1630) FORTY-EIGHT (48) HOURS PRIOR TO THE MEETING DATE. WITH REGARD TO ANY ITEM, THE MCALLEN PUBLIC UTILITY BOARD OF TRUSTEES MAY TAKE VARIOUS ACTIONS; INCLUDING BUT NOT LIMITED TO RESCHEDULING AN ITEM IN ITS ENTIRETY FOR A FUTURE DATE OF TIME. THE MCALLEN PUBLIC UTILITY BOARD MAY ELECT TO GO INTO EXECUTIVE SESSION ON ANY ITEM WHETHER OR NOT SUCH ITEM IS POSTED AS AN EXECUTIVE SESSION ITEM AT ANY TIME DURING THE MEETING WHEN AUTHORIZED BY THE PROVISIONS OF THE OPEN MEETINGS ACT. THE NEXT REGULARLY SCHEDULED BOARD MEETING WILL BE HELD ON FEBRUARY 10, 2015.

PUBLIC UTILITY BOARD

AGENDA ITEM

1.a.

DATE SUBMITTED MEETING DATE

01/20/2015 01/27/2015

1. Agenda Item: Approval of Minutes for the Regular Meeting held January 13, 2015 2. Party Making Request: Nyla L. Flatau, TRMC, CPM, Utility Board Secretary 3. Nature of Request: Approval of Minutes as presented. 4. Budgeted: Bid Amount: Under Budget:

Budgeted Amount: Over Budget: Amount Remaining:

5. Reimbursement: Is not applicable. 6. Routing: Shelton, Edith

Created/Initiated - 01/20/2015

7. Staff's Recommendation: Approval of Minutes as presented. 8. City Attorney: Approved - KDP 9. MPU General Manager: Approved mav 10. Director of Finance for Utilities: Approved - MDC

Page 1 of 5

STATE OF TEXAS COUNTY OF HIDALGO CITY OF MCALLEN

The McAllen Public Utility Board (MPUB) convened in a Regular Meeting on Tuesday, January 13, 2015, at 4:00 pm in the City Commission Chambers at City Hall with the following present: Chairman Charles Amos Vice Chairman Ernest Williams Trustee Tony Aguirre Commissioner Veronica Whitacre Absent:

Trustee Albert Cardenas

Staff:

Mark Vega, P.E., General Manager Kevin Pagan, City Attorney Nyla L. Flatau, Board Secretary Edith Shelton, Assistant to the Utility Board Secretary Marco Pedraza, Director of Wastewater Systems Melba Carvajal, Director of Finance for Utilities Tim Skoglund, P.E., Utility Engineer Carlos Gonzalez, P.E., Development/Special Projects Engineer Susan D. Schane, Grant Writer Joe Solis, Interim Water Systems Director Elizabeth Cabrera, Director of Purchasing & Contracting Steve Baugus, Waterline Maintenance Manager Rafael Balderas, Utility Engineering Intern

CALL TO ORDER: Chairman Charles Amos called the meeting to order. 1.

MINUTES: a)

Approval of Minutes for a Special Joint Meeting held December 8, 2014, and the Regular Meeting held December 9, 2014. Vice Chairman Ernest Williams moved to approve the minutes for Special Joint Meeting held December 8, 2014, and the Regular Meeting held December 9, 2014. Trustee Tony Aguirre seconded the motion. The motion carried unanimously by those present.

6.

TABLED ITEMS:

Page 2 of 5

a)

Evaluation of SOQ’s for General Water and Wastewater Engineering Services The item was removed from the table for discussion. Mr. Vega proceeded to explain that recommendation was to approve a new general rotation list for water and sewer engineering services. The firms on the list were Perez Consulting Engineers, Melden and Hunt, Cruz-Hogan, Javier Hinojosa, SG & E, Guzman & Munoz, Salinas Engineers, LeFevre Engineering, SAMES, Aranda & Associates, LNV, Garia Egineering, South Texas Infrastructure Group, TEDSI, Halff & Associates, Norris-Leal, and Dannenbaum. Commissioner Veronica Whitacre motioned to approve; seconded by Vice Chairman Ernest Williams. The vote on the motion carried as follows: AYE: Chairman Charles Amos, Vice Chairman Ernest Williams, and Commissioner Veronica Whitacre NAY: None ABSTAIN: Trustee Tony Aguirre ABSENT: Trustee Albert Cardenas The motion passed.

7.

FUTURE AGENDA ITEMS

8.

EXECUTIVE SESSION, CHAPTER 551, TEXAS GOVERNMENT CODE, SECTION 551.071 CONSULTATION WITH ATTORNEY, SECTION 551.072 LAND TRANSACTION, SECTION 551.074 PERSONNEL MATTERS; SECTION 551.087 ECONOMIC DEVELOPMENT NEGOTIATIONS Chairman Charles Amos recessed the meeting at 4:12 pm to got into executive session. Chairman Charles Amos reconvened the meeting at 5:26 pm and stated that the following action would be taken. Vice Chairman Ernest Williams exited executive session and the meeting at 5:25 pm. Mr. Pagan stated that the items were for discussion only and required no action.

2.

a)

Discussion of matters related to economic development. (T.G.C 551.087)

b)

Consultation with City Attorney and Possible Action regarding legal issues related to personnel matters. (T.G.C. 551.074)

c)

Discussion of South WWTP contract. (T.G.C. 551.071)

BIDS AND CONTRACTS:

Page 3 of 5

a)

Award of Contract for Colbath Road Water Transmission Line Mr. Gonzalez requested award of professional services contract be awarded to Hinojosa Engineering for the Colbath Water Transmission Line Project. The engineering contract was proposed at $40,000 for the design services which would include all work necessary to prepare construction plans and specifications. Trustee Tony Aguirre moved to approve award of contract to Hinojosa Engineering. Commissioner Veronica Whitacre seconded the motion. The motion carried unanimously by those present.

b)

Award of Contract - South Wastewater Treatment Plant Upgrade Project Mr. Skoglund voiced that two bids were received and stated that the low bidder was CSA Construction for their bid amount of $66,189,000. Recommendation was for award of contract to CSA Construction. Trustee Tony Aguirre moved to approve award of contract to CSA Construction. Commissioner Veronica Whitacre seconded the motion. The motion carried unanimously by those present.

c)

South Wastewater Treatment Plant Upgrade Project - Change Order No. 1 Mr. Skoglund informed the Board that Carollo Engineers has worked with CSA to revise the project scope and reduce the original contract amount. CSA agreed to reduce the project price to a negotiated amount of $56,000,000, totaling a price reduction of $10,189,000. Recommendation was for approval as presented. Trustee Tony Aguirre moved to approve Change Order No. 1 as presented. Commissioner Veronica Whitacre seconded the motion. The motion carried unanimously by those present.

d)

South Wastewater Treatment Plant Upgrade Project - Amendment No. 4 Mr. Skoglund stated that Carollo Engineers had worked with CSA Construction re-scope and reduce the project cost. Carollo has requested an additional $98,000 to cover the necessary additional work done to amend the contract. Trustee Tony Aguirre moved to approve Amendment No. 4 as presented. Commissioner Veronica Whitacre seconded the motion. The motion carried

Page 4 of 5

unanimously by those present. 3.

RESOLUTION: a)

MPU Meter Change Out Program - RESOLUTION authorizing the submission of an application to the United States Department of Interior, Bureau of Reclamation, WaterSmart: Water and Energy Efficiency FY 2015 Mr. Vega stated that Staff requested authorization for submission of an application for financial assistance to the Bureau of Reclamation for MPU's water meter replacement program. He added that money had been budgeted to replace meters and this grant would help get twice the amount of meters replaced since the grant was a sought with a 50% local match. Funding request was for an amount not-to-exceed $1,000,000. Trustee Tony Aguirre moved to approve authorization for submission of application. Commissioner Veronica Whitacre seconded the motion. The motion carried unanimously by those present.

4.

UTILITY LAYOUTS: a)

Rancho B2Z Mr. Gonzalez presented a 3.7 acre tract property located along the east side of Bentsen Road, approximately 1,600 feet north of Mile 6 Road. He added that approval be given for use of an on-site sewer facility and subdivision as proposed subject to the following: 1) dedication of a utility easement along perimeter of property, 2) execution of a contractual agreement for future utility improvements, and 3) execution of a Fire Access and Maintenance Agreement between City of McAllen, Sharyland WSC and Developer. Commissioner Veronica Whitacre moved to approve Rancho B2Z Subdivision. Trustee Tony Aguirre seconded the motion. The motion carried unanimously by those present.

5.

MANAGER’S REPORT: a)

Consideration of Bariatric Procedure coverage for City Health Plan. Mr. Pagan stated that the City Commission requested item be tabled. Trustee Tony Aguirre moved to table item. Commissioner Veronica Whitacre seconded the motion. The motion carried unanimously by those

Page 5 of 5

present. ADJOURNMENT There being no other business to come before the Board, the meeting was unanimously adjourned at 5:37 pm.

______________________________ Charles Amos, Chairman

Attest: ______________________________ Edith Shelton Assistant to the Utility Board Secretary

PUBLIC UTILITY BOARD

AGENDA ITEM

2.a.

DATE SUBMITTED MEETING DATE

01/20/2015 01/27/2015

1. Agenda Item: Amendment # 2 to the Professional Engineering Contract for the McColl Road Waterline Project 2. Party Making Request: Carlos Gonzalez, P.E., Utility Engineer 3. Nature of Request: Approval of Amendment. 4. Budgeted: Bid Amount: Under Budget:

Budgeted Amount: Over Budget: Amount Remaining:

5. Reimbursement: Is not applicable. 6. Routing: Gonzalez, Carlos Cabrera, Elizabeth Pagan, Kevin

Created/Initiated - 01/20/2015 Approved - 01/21/2015 Final Approval - 01/21/2015

7. Staff's Recommendation: Approval of Amendment as submitted. 8. City Attorney: Approved - KDP 9. MPU General Manager: Approved mav 10. Director of Finance for Utilities: Approved - MDC

Memo TO:

Marco Vega, P.E., General Manager

FROM:

Carlos Gonzalez, P.E., General Manager

DATE:

January 19, 2015

SUBJECT:

CONTRACT EXTENSION FOR S. McCOLL RD. 16-INCH WATERLINE PROJECT

The engineer, Ramiro Gutierrez, P.E., of R. Gutierrez Engineering Corporation, was selected by the Public Utility Board (PUB) at the meeting of January 27, 2009. Project Limits extend from Orangewood Drive south to Dicker Rd. The county offered the City of McAllen (COM) an opportunity to install utility lines inside the right-of-way for the future road project. Original Contract was valid for a one year term, however due to funding and environmental permit delays, the project has not commenced.

Project

Engineer has submitted letter (see attached) agreeing to same contract terms as initially approved. The pending remaining improvements include the two (2) levee crossings which are proposed to be accomplished via a directional bore. We have finally received the IBWC permits which authorize us to commence this remaining work. We hope we can complete this project within the next few months. Staff recommends approval of contract extension that will allow an additional 12 months to close out this property. Please contact me with any questions you may have regarding this memo.

cg/mav

AMENDMENT NO. 2 TO CONTRACT AGREEMENT FOR ENGINEERING SERVICES BETWEEN McALLEN PUBLIC UTILITY AND R. GUTIERREZ ENGINEERING, INC. FOR McCOLL RD. WATER LINE PROJECT

1.

Revise Section III – “Term of Agreement“ as follows: A.

ADD: This Agreement shall be in effect until the close of Business January 18, 2016

IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as the day and year first above written. OWNER: McALLEN PUBLIC UTILITY

ENGINEER:

Marco A. Vega, P.E. General Manager

Ramiro Gutierrez, P.E. President R. Gutierrez Engineering, Inc.

DATE

ATTEST:

Nyla Flatau Board Secretary

ATTEST:

DATE

APPROVED AS TO FORM:

Kevin Pagan City Attorney

DATE

DATE

REVIEWED:

DATE

Elizabeth Cabrera DATE Interim Director of Purchasing and Contracting

PUBLIC UTILITY BOARD

AGENDA ITEM

2.b.

DATE SUBMITTED MEETING DATE

01/21/2015 01/27/2015

1. Agenda Item: Highland Sewer Redirect Phase 2 - Award of Construction Contract 2. Party Making Request: Tim Skoglund, Utility Engineer 3. Nature of Request: Consideration of award of construction contract to 2nd low bidder, SJ Louis Construction of Texas 4. Budgeted:

Yes

Bid Amount: $1,282,782.00 Under Budget: $0.00

Budgeted Amount: $0.00 Over Budget: $1,282,782.00 Amount Remaining: ($1,282,782.00)

5. Reimbursement: 6. Routing: Skoglund, Tim Cabrera, Elizabeth

Created/Initiated - 01/21/2015 Final Approval - 01/21/2015

7. Staff's Recommendation: Award of contract subject to budget amendment 8. City Attorney: N/A - KDP 9. MPU General Manager: Approved mav 10. Director of Finance for Utilities: Approved - MDC

MCALLEN PUBLIC UTILITY

Memo To:

Mark Vega, General Manager

From: Tim Skoglund, Utility Engineer Date:

January 21, 2015

Re:

Highland Sewer Redirect Phase 2 – Award of Construction Contract

Six bids were received on January 15, 2015 for the Highland Sewer Redirect – Phase 2 project. The low bid of $1,270,860 was submitted by Sanco General Contracting, Mission, TX. The second low bid of $1,282,782 was submitted by SJ Louis Construction of Texas, San Antonio, TX. The bid documents required that bidders submit documentation of two projects completed within the last five years comparable in nature and scope, each having a cost of at least $1 million. The low-bid contractor submitted one project completed under a different company name totaling $800,000 and consisting of a combination of site work, utilities, and pavement. Staff contacted the bidder to inquire if it had other project experience that met the minimum requirements that had been inadvertently omitted from the bid submittal. The bidder claimed its employees have experience under a different company name, but despite Staff’s request for documentation of projects meeting the minimum requirements, none was received. The bidder’s documents also failed to identify its subcontractor for the bore that must be performed under the railroad tracks and HCWID No. 3 irrigation main. Staff has advised the bidder that their bid is unresponsive because of these deficiencies. The second low bidder, SJ Louis Construction whose bid is $11,922 higher than the low bid, has performed prior work for MPU and has extensive national experience including multiple projects within Texas meeting the minimum experience requirements. No deficiencies with their bid were found. Because the budget for FY14-15 assumed $1.3 million would be expensed for construction in the prior fiscal year, and since an unanticipated expense of $54,000 for licensing fees must be paid to HCWID No. 3 for four lateral line crossings, a budget amendment will be required to bring forward unused funds and provide for licensing fees. Staff recommends award of construction contract to SJ Louis for their bid amount of $1,282,782 subject to a budget amendment. The contract requires completion of all tie-ins within 120 calendar days and final completion within 150 days. Staff anticipates all flows to the 18th & Highland lift station will be diverted to the new line before the end of June 2015. The final tie-ins will be performed within Bicentennial Blvd. just north of McAllen High School after completion of the school year.

Page 1 of 1

Created by: 12/18/14 lv Edited by: 01/16/2015 lv Updated: 01/21/15..sz

RECOMMENDED 2ND LOW BIDDER FOR AWARD OF CONTRACT

BID OPENING: JANUARY 15, 2015 AT 4:00 P.M. LOCATION: CONFERENCE ROOM 1A (1ST FLOOR) CITY HALL PROJECT NO.: 01-15-C05-340 HIGHLAND SEWER REDIRECT-PHASE II

BIDDERS: ITEM CLASSNO ITEM

DESCRIPTION

UOM

QTY

NON-RESPONSIVE

SJ LOUIS CONSTRUCTION OF TEXAS LTD

FOREMOST PAVING INC

SPIESS CONSTRUCTION CO INC

L&G CONCRETE CONSTRUCTION INC

SAL CONSTRUCTION & MANAGEMENT

SANCO GENERAL CONTRACTING INC

SAN ANTONIO, TX

WESLACO, TX

SANTA MARIA, CA

MERCEDES, TX

LA FERIA, TEXAS

MISSION, TX

UNIT PRICE

TOTAL

UNIT PRICE

TOTAL

UNIT PRICE

TOTAL

UNIT PRICE

TOTAL

UNIT PRICE

UNIT PRICE

TOTAL

$37,000.00

$30,000.00

$30,000.00

TOTAL

1

BASE BID: Mobilization, Bonds, and Insurance (not to exceed 3% of total 913-40 bid price)

LS

2

BASE BID: 27” Sanitary Sewer, complete in place, excluding encased 913-40 lengths identified on the plans

LF

4,117

$213.00

$876,921.00

$193.00 $794,581.00

$198.00

$815,166.00

$215.00

$885,155.00

$248.00

$1,021,016.00

$180.00

$741,060.00

3

BASE BID: 27” Sanitary Sewer installed in RCP casing, complete in place including 36” RCP encasement, annular grout, geotextile embedment 913-40 wrap, and concrete cap slab

LF

300

$327.00

$98,100.00

$400.00 $120,000.00

$600.00

$180,000.00

$515.00

$154,500.00

$430.00

$129,000.00

$140.00

$42,000.00

4

BASE BID: 21” Sanitary Sewer, complete in place including watertight 913-40 cap

LF

30

$130.00

$3,900.00

$150.00

$4,500.00

$100.00

$3,000.00

$160.00

$4,800.00

$270.00

$8,100.00

$90.00

$2,700.00

5

BASE BID: 15” Sanitary Sewer, complete in place including reinforced 913-40 concrete encasement at ditch crossing

LF

90

$139.00

$12,510.00

$300.00

$27,000.00

$700.00

$63,000.00

$395.00

$35,550.00

$235.00

$21,150.00

$80.00

$7,200.00

6

BASE BID: 12” Sanitary Sewer, complete in place excluding encased 913-40 lengths.

LF

32

$81.00

$2,592.00

$55.00

$1,760.00

$60.00

$1,920.00

$90.00

$2,880.00

$330.00

$10,560.00

$80.00

$2,560.00

7

BASE BID: 12” Sanitary Sewer installed by jack and bore, complete in place including 20” steel casing, 913-40 bracing, and casing seals

LF

140

$492.00

$68,880.00

$500.00

$70,000.00

$500.00

$70,000.00

$435.00

$60,900.00

$535.00

$74,900.00

$250.00

$35,000.00

8

BASE BID: 60” Sanitary Sewer 913-40 Manholes, complete in place

EA

7 $11,475.00

$154,000.00 $21,800.00

$152,600.00 $16,450.00

$115,150.00

$24,000.00

$168,000.00

9

BASE BID: 48” Sanitary Sewer 913-40 Manhole, complete in place

EA

1

$17,000.00 $14,300.00

$14,300.00 $12,450.00

$12,450.00

$14,000.00

$14,000.00

10

BASE BID: Temporary Conflict Manhole, complete in place including 913-40 removal and backfill

EA

1 $11,109.00

$1,000.00 $33,800.00

$33,800.00 $13,450.00

$13,450.00

$14,000.00

$14,000.00

1 $35,000.00

$7,734.00

H:\EXCEL\Bid Tabs\BT CONSTRUCTION\BTC05-340 HIGHLAND SEWER REDIRECT - PHASE 2

$35,000.00 $40,000.00

$40,000.00 $40,000.00

$80,325.00 $28,000.00 $196,000.00 $22,000.00 $7,734.00 $15,000.00

$11,109.00

$100.00

$15,000.00 $17,000.00

$100.00

$1,000.00

$40,000.00 $45,000.00

$45,000.00 $37,000.00

1 of 2

Created by: 12/18/14 lv Edited by: 01/16/2015 lv Updated: 01/21/15..sz

RECOMMENDED 2ND LOW BIDDER FOR AWARD OF CONTRACT

BID OPENING: JANUARY 15, 2015 AT 4:00 P.M. LOCATION: CONFERENCE ROOM 1A (1ST FLOOR) CITY HALL PROJECT NO.: 01-15-C05-340 HIGHLAND SEWER REDIRECT-PHASE II

BIDDERS: ITEM CLASSNO ITEM

DESCRIPTION

UOM

QTY

NON-RESPONSIVE

SJ LOUIS CONSTRUCTION OF TEXAS LTD

FOREMOST PAVING INC

SPIESS CONSTRUCTION CO INC

L&G CONCRETE CONSTRUCTION INC

SAL CONSTRUCTION & MANAGEMENT

SANCO GENERAL CONTRACTING INC

SAN ANTONIO, TX

WESLACO, TX

SANTA MARIA, CA

MERCEDES, TX

LA FERIA, TEXAS

MISSION, TX

UNIT PRICE

11

BASE BID: Demolition of existing 18th & Highland Lift Station, aerial force main, receiving manhole and Bicentennial Blvd. manhole, including all plugs and flowable fill where indicated for sewer and force main 913-40 lines to be abandoned

EA

1 $27,000.00

12

BASE BID: Trench Safety, Sheeting, Shoring and Bracing for Open 913-40 Trenches

LS

1

13

BASE BID: Temporary Erosion, Sedimentation, and Water Pollution 913-40 Prevention and Control

14

BASE BID: Base and Asphalt Paving Repair at Bicentennial Blvd. and 913-40 Harvey Ave.

15

BASE BID: Barricades, Signage, and 913-40 Traffic Control

16

BASE BID: Construction Surveying 913-40 and Staking

TOTAL

UNIT PRICE

TOTAL

UNIT PRICE

TOTAL

UNIT PRICE

TOTAL

UNIT PRICE

TOTAL

UNIT PRICE

TOTAL

$27,000.00 $15,000.00

$15,000.00 $22,000.00

$22,000.00 $76,800.00

$76,800.00 $45,000.00

$45,000.00

$40,000.00

$40,000.00

$1.00

$1.00 $15,000.00

$15,000.00 $20,000.00

$20,000.00 $33,750.00

$33,750.00 $97,000.00

$97,000.00

$82,340.00

$82,340.00

LS

1 $23,410.00

$23,410.00 $25,000.00

$25,000.00 $15,000.00

$15,000.00 $20,250.00

$20,250.00 $21,500.00

$21,500.00

$20,000.00

$20,000.00

LS

1 $15,000.00

$15,000.00 $42,000.00

$42,000.00 $23,000.00

$23,000.00 $16,900.00

$16,900.00 $27,500.00

$27,500.00

$14,000.00

$14,000.00

LS

1 $10,000.00

$10,000.00 $10,000.00

$10,000.00

$5,000.00

$5,000.00 $13,500.00

$13,500.00 $12,000.00

$12,000.00

$40,000.00

$40,000.00

LS

1 $10,300.00

$10,300.00 $20,000.00

$20,000.00 $12,000.00

$12,000.00 $11,000.00

$11,000.00 $11,000.00

$11,000.00

$18,000.00

$18,000.00

TOTAL AMOUNT BID:

$1,282,782.00

$1,395,941.00

$1,442,086.00

$1,561,685.00

$1,656,776.00

$1,270,860.00

NUMBER OF DAYS TO COMPLETE CONTRACT:

150 CALENDAR DAYS

150 CALENDAR DAYS

150 CALENDAR DAYS

150 CALENDAR DAYS

150 CALENDAR DAYS

150 CALENDAR DAYS

5% BID BOND:

YES

YES

YES

YES

YES

YES

PAPER COPY SUBMITTED:

YES

YES

YES

YES

YES

YES

ELECTRONIC BID SUBMITTED:

YES

YES

YES

YES

YES

YES

EPLS VERIFICATION (3 LOW BIDS):

YES

YES

TLIST VERIFICATION (3 LOW BIDS):

YES

YES

YES YES *FAILED TO MEET PERFORMANCE REQUIREMENTS; FAILED TO INDICATE INTENDED SUBCONTRACTORS

H:\EXCEL\Bid Tabs\BT CONSTRUCTION\BTC05-340 HIGHLAND SEWER REDIRECT - PHASE 2

2 of 2

PUBLIC UTILITY BOARD

AGENDA ITEM

2.c.

DATE SUBMITTED MEETING DATE

01/21/2015 01/27/2015

1. Agenda Item: Selection of Engineer for design of Tres Lagos Reuse Line 2. Party Making Request:

3. Nature of Request: Consideration for the selection of engineering firm for the design of Tres Lagos Reuse Line. (Note: Not currently budgeted, a budget amendment will be required.) 4. Budgeted: Bid Amount: Under Budget:

Budgeted Amount: Over Budget: Amount Remaining:

5. Reimbursement: 6. Routing: Gonzalez, Carlos Cabrera, Elizabeth

Created/Initiated - 01/21/2015 Final Approval - 01/21/2015

7. Staff's Recommendation: Staff recommends selection of LeFevre Engineering Consulting Inc. 8. City Attorney: Approved - KDP 9. MPU General Manager: Approved mav 10. Director of Finance for Utilities: Approved - MDC

Memo TO:

Public Utility Board of Trustees

FROM:

Marco A. Vega, P.E., General Manager

DATE:

January 19, 2015

SUBJECT:

SELECTION OF ENGINEER FOR TRES LAGOS RE-USE WATER LINE PROJECT

Staff recommends awarding the above-referenced project to Richard LeFevre, P.E., of McAllen, Texas. This project would send treated effluent from the North Waste Water Treatment Plant to the proposed Tres Lagos Development. Staff will coordinate plans with the developers’ engineer, Melden & Hunt, toward completion of design. Effluent quantity is proposed to be delivered as phases of Tres Lagos development progresses. Staff recommends approval of professional services contract for Tres Lagos Re-Use Waterline Project to Richard LeFevre of McAllen, Texas. If approved, Staff will present Award of Contract with Scope of Services to the PUB at a subsequent meeting. Please contact me with any questions you may have regarding this memo.

MAV/mav

MONTE CRISTO ( FM 1

TRES LAGOS STREET ALIGNMENTS AND MCALLEN THOROUGHFARE PLAN

1925

FM 299 3 CANTU RD ALCALA

9 25 )

ALCANTA R

(FM 222 0)

ROGER S

9 1/4 MIL E

ROGER S

FIGURE CA5.1.2 LAHAN FUTURE LAND USE PLAN

LEGEND

APPROVED: DECEMBER 10, 2007 AMENDED: OCTOBER 8, 2012

THOROUGHFARE PLAN

SCM - SUBURBAN COMMERCIAL

 

GRADE SEPARATION (INTERCHANGE) EXPRESSWAY 350'

SUBR - SUBURBAN RESIDENTIAL

UCH - URBAN CENTER HIGH

PARKWAY 350'

AUSF - AUTO URBAN SINGLE FAMILY

IND - INDUSTRIAL

HI-SPEED ARTERIAL 150'

USF - URBAN SINGLE FAMILY

SPUS - SPECIAL USES, CIVIC, PUBLIC

PRINCIPAL ARTERIAL 120'

AUMF - AUTO URBAN MULTIFAMILY

PRK - CITY PARKS

MINOR ARTERIAL 100' COLLECTOR 80'

UMF - URBAN MULTIFAMILY

OPS - OPEN SPACE

UMX - URBAN RESIDENTIAL MIXED

AGR - AGRICULTURE

ALTERNATIVE ALIGNMENT

AUCM - AUTO URBAN COMMERCIAL

WTBY - WATER BODIES

MCALLEN CITY LIMITS

A COMPREHENSIVE PLAN SHALL NOT CONSTITUTE ZONING REGULATIONS OR ESTABLISH ZONING DISTRICT BOUNDARIES. SEC. 219.005 LGC

HIGHW A

Y

38TH

38TH LN

RUN

URC - URBAN CENTER

STATE

N

40TH

EL K

MCALLEN ETJ

NOR

SOUTH E

1/4 MILE RADIUS

200 FT NOTIFICATION BOUNDARY

ORT

37TH L

NATALI A

KATHLE EN

BENTSE N

LE

BEAUL IEU

KS

DOWS N

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ALLEND E

PUBLIC UTILITY BOARD

AGENDA ITEM

3.a.

DATE SUBMITTED MEETING DATE

01/20/2015 01/27/2015

1. Agenda Item: Approval of budget amendment for fy 2014/2015 - Water Fund 2. Party Making Request:

3. Nature of Request: Approval of budget amendment for fy 2014/2015 - Water Fund 4. Budgeted: Bid Amount: Under Budget:

Budgeted Amount: Over Budget: Amount Remaining:

5. Reimbursement: 6. Routing: Carvajal , Melba

Created/Initiated - 01/20/2015

7. Staff's Recommendation: Approval of budget amendment for fy 2014/2015 Water Fund as presented 8. City Attorney: Approved - KDP 9. MPU General Manager: Approved mav 10. Director of Finance for Utilities: Approved - MDC

PUBLIC UTILITY BOARD

AGENDA ITEM

3.b.

DATE SUBMITTED MEETING DATE

01/20/2015 01/27/2015

1. Agenda Item: Approval of budget amendment for fy 2014/2015 - Water Capital Improvement Fund 2. Party Making Request:

3. Nature of Request: Approval of budget amendment for fy 2014/2015 - Water Capital Improvement Fund 4. Budgeted: Bid Amount: Under Budget:

Budgeted Amount: Over Budget: Amount Remaining:

5. Reimbursement: 6. Routing: Carvajal , Melba

Created/Initiated - 01/20/2015

7. Staff's Recommendation: Approval of budget amendment for fy 2014/2015 Water Capital Improvement Fund as presented 8. City Attorney: Approved - KDP 9. MPU General Manager: Approved mav 10. Director of Finance for Utilities: Approved - MDC

BOARD: City Commission

ITEM SUMMARY AGENDA ITEM DATE SUBMITTED MEETING DATE

3.c. 01/20/2015 01/27/2015

1. Agenda Item: Consider adoption of an Order calling a General Election in the City of McAlllen on May 9, 2015. Consideracion para aprobacion de una Orden convocando una elección General en la Ciudad de McAllen el 9 de Mayo, 2015. 2. Party Making Request: Approved - MDC 3. Nature of Request: The purpose of the General Election is to elect Two (2) Trustees (one for each of the Places "B" and "C") to the McAllen Public Utility Board along with Three (3) Commissioners (one for each of the Single Member Districts 4, 5 and 6). El propósito de la elección general es para elegir dos (2) Fideicomisarios para los puestos "B" y "C" para el Consejo Administrativo de de Servicios Públicos y tres (3) Comisionados para los Distritos Uní-miembros 4, 5 y 6 para la Mesa Directiva de la Ciudad de McAllen, Texas. 4. Fiscal Impact Summary: 5. Budgeted: Bid Amount: Under Budget:

Budgeted Amount: Over Budget: Amount Remaining:

6. Routing: Rodriguez, Yesenia Villarreal, Annette Pagan, Kevin

Created/Initiated - 01/20/2015 Approved - 01/21/2015 Final Approval - 01/21/2015

7. Staff Recommendation: Adoption of Order. 8. Advisory Board: Annette Villarreal, City Secretary 9. City Attorney: Approved - KDP 10. Manager's Recommendation: Approved mav

ORDINANCE NO. 2015-__ PUB ORDER NO. 2015 -__ AN ORDINANCE CALLING A GENERAL ELECTION IN McALLEN, TEXAS, FOR THE PURPOSE OF ELECTING THREE COMMISSIONERS TO THE BOARD OF COMMISSIONERS OF McALLEN, TEXAS: ONE COMMISSIONER FOR EACH OF THE RESPECTIVE SINGLE MEMBER DISTRICTS 4, 5 AND 6 AND TWO TRUSTEES TO THE MCALLEN PUBLIC UTILITY BOARD: ONE TRUSTEE FOR PLACE “B” AND ONE TRUSTEE FOR PLACE “C”; ELECTION TO BE HELD ON THE SECOND SATURDAY IN MAY, 2015, SAID DATE BEING MAY 9, 2015; DESIGNATING THE VOTING PRECINCTS FOR SUCH ELECTION; DESIGNATING THE POLLING PLACES FOR THE ELECTION; SPECIFYING THE DATES AND TIMES THE POLLS SHALL BE OPEN FOR EARLY VOTING BY PERSONAL APPEARANCE AND ON ELECTION DAY; PROVIDING FOR THE USE OF VOTING MACHINES; PROVIDING FOR THE APPOINTMENT OF PRESIDING AND ALTERNATE JUDGES AND APPOINTMENT OF AN EARLY VOTING BALLOT BOARD FOR EARLY VOTING BALLOTS; AND PROVIDING THAT SAID ELECTIONS SHALL BE CONDUCTED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS; AND THE PERTINENT PROVISIONS OF THE CHARTER OF McALLEN WHERE NOT INCONSISTENT WITH THE LAWS OF TEXAS; AND PROVIDING FOR NOTICE OF SAID ELECTIONS IN ENGLISH AND SPANISH LANGUAGE; AND ORDAINING OTHER PROVISIONS RELATED TO THE SUBJECT MATTER THEREOF. BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF THE CITY OF McALLEN, TEXAS, THAT: SECTION I: An election shall be held in the City of McAllen, Texas on the second Saturday in May, 2015, such date being May 9, 2015. SECTION II: The election provided for in the preceding section shall be for the following purpose: (a)

A General Election to elect Three (3) Commissioners: one for each of the Single

Member Districts 4, 5 and 6, respectively, to the Board of Commissioners of McAllen, Texas; (b)

A General Election to elect Two (2) Trustees: one for Place “B” and one for Place

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“C”, respectively, to the McAllen Public Utility Board; SECTION III:

The election shall be held and conducted and returns thereof made in

accordance with the laws of the State of Texas, and the Charter of McAllen covering such election. SECTION IV: The election shall be held in the voting precincts and polling places in McAllen, Texas, and the Judges and Alternate Judges are hereby appointed for such polling places as shown on Exhibit "A," attached hereto and made a part hereof for all purposes. It is further provided that should the election for the Trustee places for the McAllen Public Utility Board be cancelled for reasons under law, then the polling places for the City Commissioner elections on Election Day shall be those polling places designated for the single member districts as identified in Exhibit “A” and in those single member districts for which the election will be held. SECTION V: The Judges may appoint a maximum of three Clerks but not less than two Clerks to assist at said election. The Judges and Clerks shall receive for their services in holding said election, the fees as provided for in the Texas Election Code, Article 32.091, as amended, and Article 32.092, respectively, and other applicable provisions thereof. SECTION VI: The Mayor and Board of Commissioners shall appoint the Election Judges in the manner prescribed by law. The Mayor may act for the Board of Commissioners in the event any emergency appointments are necessary. The City Secretary is hereby authorized to carry out all necessary acts and requirements as delegated to such office by the Texas Election Code. SECTION VII: The preceding McAllen Precincts as listed on Exhibit “A” are made up of all or parts of County Precincts as such County Precincts are coterminous with McAllen city limit lines and the City of McAllen single member districts. SECTION VIII: The polls of the election shall be open for voting on Election Day on Saturday,

2

May 9, 2015, the date of the election, from 7:00 o'clock A.M. to 7:00 o'clock P.M. SECTION IX: The election shall be conducted with the use of the iVotronic Voting System Direct Recording Electronic Voting (DRE) Machines for voting by personal appearance and the use of paper ballots for early voting by mail. The districts listed in Exhibit “A” are hereby designated as Voting Machine Districts for the purposes of said election all in accordance with the provisions of the Election Code of the State of Texas. SECTION X: Early Voting for the election shall be conducted by Ms. Annette Villarreal, City Secretary of the City of McAllen and Early Voting Clerk, and her deputies, and because the Board of Commissioners finds it impractical to hold such early voting at the current McAllen Municipal Building, the same shall be held at the following locations: a) Firemans Pump House located at 201 North 1st Street; and b) Palm View Community Center located at 3401 Jordan Avenue; and c) Lark Community Center located at 2601 Lark Avenue. and said places for Early Voting by Personal Appearance shall remain open for at least eight hours, with exception of two weekdays being open for at least 12 hours pursuant to the following schedule including Saturday voting: Monday, April 27th – 8:00 AM – 6:00 PM Tuesday, April 28th – 8:00 AM – 6:00 PM Wednesday, April 29th – 8:00 AM – 6:00 PM Thursday, April 30th – 8:00 AM – 6:00 PM Friday, May 1st – 8:00 AM – 6:00 PM Saturday, May 2nd – 8:00 AM – 5:00 PM Monday, May 4th – 7:00 AM – 7:00 PM Tuesday, May 5th – 7:00 AM – 7:00 PM The address to which ballot applications and ballots voted by mail may be mailed to is in care of the Early Voting Clerk, City of McAllen, P. O. Box 220, McAllen, Texas 78505-0220 or delivered by contract carrier to the physical address at 1300 Houston Avenue, McAllen, Texas 78501. 3

Dan Codina is hereby appointed as the Presiding Judge of the Early Voting Ballot Board and is hereby appointed to canvass the early voting ballots in accordance with Section 87.001, as amended, Texas Election Code. The Early Voting Ballot Board Presiding Judge shall appoint two to three additional clerks to serve on such board. The Early Voting Ballot Board shall tabulate the early voting ballots and prepare the returns thereof in the manner prescribed by the Texas Election Code. The Early Voting Clerk shall deliver all early voting ballots and ballot envelopes to the Early Voting Ballot Board Presiding Judge during the times the polls are open on Election Day, at the time specified by the Presiding Judge of the board. SECTION XI: In accordance with the requirements of the Texas Election Code, the Presiding Election Judges for the respective respective precincts shall deliver the Election Day results which are printed from the DREs at the respective Election Day polling places by the Election Day Judge/Staff, and other materials related to the election for their precincts, to the Return Center at McAllen City Hall, 1300 Houston Avenue, McAllen, Texas. SECTION XII: The Election Officer, Ms. Annette Villarreal, shall make a written report of the election results to the Board of the Commissioners in accordance with the Election Code. The Board of Commissioners shall canvass the returns and declare the results of the Election. SECTION XIII: In the event no candidate for Commissioner or Trustee, for a particular District or Place, receives a majority of the votes cast for, or in the event of a tie vote for Commissioner or Trustee, of any particular place, a Run-off Election shall be held between the two candidates receiving the highest number of votes in the election in each respective race. Such Run-off Election to be held not earlier than 20th or later than the 45th day after the date the final canvass of the main election is completed; said date if necessary, being June 13, 2015. The Run-off Election to be conducted with paper ballots if DRE machines are not available. In such event,

4

the same polling places as used for the General Election are hereby designated for such Runoff Election, and the same Presiding Judges and election officials are hereby designated for such Run-off Election, which Run-off Election shall comply with all the rules of the Texas Election Code and the Charter of the City of McAllen. It is further provided that should a Run-off Election not involve the at-large offices of McAllen Public Utility Board Trustee, then the polling places for the Run-off Election shall be those polling places designated for the applicable Single Member District City Commission Election on the applicable Run-off Election Day. Notice of such election shall be given in accordance with the Texas Election Code. The candidate for each respective office receiving the majority of votes shall be declared elected. In the event of a tie, the winner of such election shall be determined by drawing by lot. SECTION XIV: All candidates for such offices of the General Election shall file their applications with the City Secretary in the manner required by Law and Charter, not later than 5:00 pm 71 days prior to election day. SECTION X: A copy of this Ordinance, signed by the Mayor and attested by the City Secretary, shall be posted at City Hall upon its passage. A copy of the Order of Election shall also be published at least one time in The Monitor (English and Spanish version) McAllen, Texas, not earlier than thirty (30) days or later than ten (10) days before said election. The postings and publications provided for in this section shall constitute notice of said election, in accordance with applicable law. SECTION XI: The Order of Election, all notices, official publications, ballots, sample ballots and voter instructions used in connection with this election shall be printed in both the English and Spanish Language, in accordance with applicable law. SECTION XII: This Ordinance shall not be published in the Code of Ordinances of the City of

5

McAllen as it is not amendatory thereof. SECTION XIII: This ordinance shall be effective immediately upon its passage and execution in accordance with the law. CONSIDERED, PASSED and APPROVED this 26th day of January, 2015, at a Regular Meeting of Board Commissioners of the City of McAllen, Texas, at which a quorum was present and which was held in accordance with Chapter 551, Texas Government Code. SIGNED this _____day January, 2015. CITY OF McALLEN ________________________ Jim Darling, Mayor

ATTEST: ______________________________ Annette Villarreal, TRMC/CMC, CPM City Secretary APPROVED AS TO FORM: _____________________________ Kevin Pagan, City Attorney

6

CONSIDERED, PASSED and APPROVED this 27th day of January, 2015, at a Regular Meeting of McAllen Public Utility Board of the City of McAllen, Texas, at which a quorum was present and which was held in accordance with Chapter 551, Texas Government Code. SIGNED this ____day January, 2015. McALLEN PUBLIC UTILITY BOARD ________________________ Charles Amos, Chairman ATTEST: __________________________ Nyla Flatau, TRMC/CMC, CPM Board Secretary APPROVED AS TO FORM: ________________________ Kevin Pagan, City Attorney

7

ORDENANZA NO. 2015 ORDEN NO. 2015 LA ORDENANZA Y ORDEN ES PARA CONVOCAR UNA ELECCIÓN GENERAL EN LA CIUDAD DE MCALLEN PARA ELEGIR TRES (3) COMISIONADOS PARA LA MESA DIRECTIVA DE LA CIUDAD DE McALLEN TEXAS DE LOS DISTRITOS UNÍ-MIEMBRO 4, 5, Y 6, Y DOS (2) FIDEICOMISARIOS PARA EL CONSEJO ADMINISTRATIVO DE SERVICIOS PÚBLICOS DE LA CIUDAD DE MCALLEN PARA LOS PUESTOS “B” Y “C”; DICHA ELECCIÓN SERA EL SEGUNDO SÁBADO DEL MES DE MAYO DE 2015, TAL FECHA SERA EL 9 DE MAYO DEL 2015; NOMBRANDO LOS DISTRITOS ELECTORALES PARA DICHA ELECCION; DESIGNANDO LAS CASILLAS ELECTORALES PARA LA VOTACIÓN TEMPRANA Y PARA EL DÍA DE LA ELECCIÓN; ESPECIFICANDO EL HORARIO DE APERTURA DE LAS CASILLAS ELECTORALES; PROPORCIONANDO EL SISTEMA DE VOTACIÓN IVOTRONIC; NOMBRANDO JUECES PARA PRESIDIR LA ELECCIÓN Y JUECES ALTERNOS; NOMBRANDO UNA MESA DIRECTIVA PARA VOTOS TEMPRANOS; PARA QUE DICHA ELECCIÓN SEA DIRIGIDA DE ACUERDO A LAS LEYES DEL ESTADO DE TEXAS; Y LAS PROVISIONES PERTINENTES EN LA CARTA CONSTITUCIONAL DE LA CIUDAD DE MCALLEN LAS CUALES NO SON INCONSISTENTES CON LAS LEYES DE TEXAS; PARA PROVEER NOTIFICACIÓN DE DICHA ELECCIÓN EN INGLES Y ESPAÑOL; Y PARA CONSTITUIR CLÁUSULAS ADHERIBLES AL PRESENTE ASUNTO. UNA ORDEN DE LA MESA DIRECTIVA DE COMISIONADOS DE LA CIUDAD DE McALLEN PARA QUE: SECCIÓN I: Se lleve a cabo una elección en la Ciudad de McAllen el segundo sábado de mayo del 2015, dicha fecha que será el 9 de mayo del 2015. SECCIÓN II: La elección mencionada será para el siguiente propósito: (a)

Una Elección General para elegir tres (3) Comisionados para la Mesa Directiva de la Ciudad de McAllen Texas: uno para el Distrito 4, uno para el Distrito 5 y uno para el Distrito 6, respectivamente;

(b)

Una Elección General para elegir dos (2) Fideicomisarios para el Consejo Administrativo de Servicios Públicos de la Ciudad de McAllen: uno para el Lugar “B” y uno para el Lugar “C”;

1

SECCIÓN III: La elección será efectuada, conducida, y los resultados serán escrudiñados conforme a las leyes del Estado de Texas y de la Carta Constitucional de la Ciudad de McAllen. SECCIÓN IV: La elección se llevara a cabo y se conducirá en los distritos uní miembros y casillas electorales de la Ciudad de McAllen, Texas que aparecen en Muestra “A” (aquí añadido) y aparecen junto a los individuos recomendados como jueces y jueces alternos encargados del procedimiento electoral en dichas casillas. Asimismo, si la elección para Fideicomisario al Consejo Administrativo de Servicios Públicos de McAllen fuese cancelada por motivos legales, las casillas electorales en el día de la elección deberán ser las casillas asignadas a los distritos uní miembros conforme a Muestra “A” para las cuales dicha elección se llevara a cabo. SECCIÓN V: Los jueces pueden nombrar un máximo de tres empleados electorales pero no menos de dos, para colaborar en dicha elección. Los jueces y otros empleados electorales deberán ser compensados por sus servicios como se establece en el Artículo enmendado 32.091 y el Artículo 39.092 respectivamente, del Código Electoral de Texas y de otras cláusulas adheribles. SECCIÓN VI:

El Alcalde y la Mesa Directiva de Comisionados deberán

nombrar a los jueces de elección de forma como marca la ley. El Alcalde podrá proceder en lugar de la Mesa Directiva de Comisionados en hacer un nombramiento de última hora si fuese necesario. La Secretaria de la Administración de la Ciudad esta autorizada para llevar a cabo las acciones necesarias y los requisitos como han sido encomendados por el Código Electoral de Texas.

2

SECCIÓN VII: Los distritos electorales previos como se indica en el Anexo “A” de McAllen están parcial o totalmente compuestos de los distritos electorales del Condado que colindan con los límites de la Ciudad de McAllen y los distritos de uní miembro de la Ciudad de McAllen. SECCIÓN VIII: Las casillas electorales abrirán de las 7:00 a.m. a las 7:00 pm en el día de la elección, el sábado 9 de Mayo del 2015. SECCIÓN IX: La elección se llevara a cabo utilizando el sistema de votos electrónicos iVotronic para votar en persona y boletas de papel para la votación temprana por correspondencia. Los distritos uní miembros indicados en la Muestra “A” serán designados como distritos que utilicen el sistema electrónico de votación con el propósito de que dicha elección se lleve a cabo conforme a las cláusulas del Código Electoral de Texas. SECCIÓN X: La votación temprana para dicha elección será conducida por Annette Villarreal, Secretaria de la Administración de la Ciudad de McAllen e la Secretaria de Votos Tempranos y sus delegados.

La Mesa Directiva de

Comisionados no encuentra prudente llevar a cabo tal votación en el Palacio Municipal, por la cual la misma deberá llevarse a cabo en las siguientes casillas ubicadas en: a) Firemans Pump House ubicado en el 201 Calle Norte 1, McAllen, Texas; b) El Centro Comunitario Palm View ubicado en el 3401 Avenida Jordan y en; c) El Centro Comunitario Lark ubicado en el 2601 Avenida Lark;

3

Los locales mencionados para la votación temprana en persona deberán permanecer abiertas por lo menos ocho horas, con la excepción de dos días hábiles en los cuales permanecerán abiertas al menos 12 horas, como se muestra a continuación, inclusivo de la votación en sábado: Lunes, 27 de abril – 8:00 A.M. – 6:00 P.M. Martes, 28 de abril - 8:00 A.M. – 6:00 P.M. Miércoles, 29 de abril - 8:00 A.M. – 6:00 P.M. Jueves, 30 de abril - 8:00 A.M. – 6:00 P.M. Viernes, 1 de mayo - 8:00 A.M. – 6:00 P.M. Sábado, 2 de mayo – 8:00 A.M. – 5:00 P.M. Lunes, 4 de mayo - 7:00 A.M. – 7:00 P.M. Martes, 5 de mayo - 7:00 A.M. – 7:00 P.M. Las solicitudes para boletas por correspondencia deberán ser enviadas a la Secretaria de Votos Tempranos de la Ciudad de McAllen a la dirección P. O. Box 220

McAllen, Texas 78505-0220.

Dan Codina es nombrado como

el Juez

encargado de La Mesa Directiva de Votos Tempranos cual será responsable del proceso del conteo de las boletas de la votación temprana de acuerdo a la Sección actualizada 87.001 del Código Electoral de Texas. La Mesa Directiva de Votos Tempranos deberá llevar a cabo el conteo de votos tempranos y preparar los resultados arrojados de acuerdo con El Código Electoral de Texas. La Secretaria de Votos Tempranos deberá hacer entrega de todas las boletas de la elección y de los sobres a la Mesa Directiva de Votos Tempranos presidida por el Juez y dicha entrega deberá hacerse durante el horario en el cual las casillas electorales se encuentren abiertas el día de la elección a la hora especificada y el cual entregara los materiales relacionados con la elección de los respectivos precintos al centro de retornos al McAllen City Hall en el 1300 Houston, McAllen, Texas.

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SECCIÓN XI: De acuerdo con los requisitos del Código Electoral de Texas, los Jueces Electorales de los respectivos distritos electorales comunicaran los resultados del día de elección que se imprimirán directamente del sistema de votos electrónicos en las respectivas casillas electorales y trasladaran e entregaran todo material relacionado a dicha elección de tal casilla electoral para el Edificio Municipal ubicado en el 1300 Avenida Houston en McAllen, Texas. SECCIÓN XII: La encargada de las elecciones, Annette Villarreal, deberá hacerse cargo del conteo y resultados de la elección conformo con el Código Electoral.

La

Mesa Directiva de la Ciudad hará el escrutinio de los resultados y declarara los resultados de la elección. SECCIÓN XIII: Si ningún candidato para Comisionado o Fideicomisario para algún distrito o puesto en particular recibiera la mayoría de votos o si hubiera un empate de votos para Comisionado o Fideicomisario de cualquier distrito o puesto en particular, se efectuara una elección de desempate entre los dos candidatos que hallan recibido la mayoría de los votos en las elecciones iniciales en cada puesto. Dicha elección se llevara a cabo entre 20 y 45 días después de la fecha en la cual se hará el conteo de los votos finales de la elección inicial; tal fecha de desempate si fuese necesaria, sería el día 13 de Junio, del 2015. Dicha elección será llevada a cabo a base de boletas de papel si el sistema electrónico iVotronic no estuviera disponible. Se utilizaran las mismas casillas electorales de la elección general para la elección de desempate, los mismos Jueces y otros empleados electorales serán los asignados para dicha elección de desempate, la cual deberá acatarse a los reglamentos de El Código Electoral de Texas y la Carta Constitucional de la Ciudad

5

de McAllen. Queda estipulado que si una elección de desempate no involucra al puesto de Fideicomisarios del Consejo Administrativo de Servicios Públicos de la Ciudad de McAllen, las casillas electorales para la elección de desempate deberán ser las casillas designadas para la elección del Distrito Uní Miembro de los Comisionados de la Ciudad. Se notificara de dicha elección de acuerdo al Código Electoral de Texas. El candidato para cada puesto que reciba la mayoría de votos será declarado como elegido, y en caso de un empate, el ganador de dicha elección será determinado a base de un sorteo. SECCIÓN XIV: Todos los candidatos para los puestos mencionados deberán presentar su solicitud para un lugar en la boleta al Departamento de la Secretaria de la Administración de la Ciudad de McAllen como lo estipula el Código Electoral de Texas y la Carta Constitucional de la Ciudad, antes de las 5:00 pm 71 días previo al día de la elección. SECCIÓN XV:

La copia de esta ordenanza firmada por el Alcalde y

autenticada por la Secretaria de la Administración de la Ciudad, será expuesta al público en el tablón de anuncios del Palacio Municipal. La copia de la Orden de Elección deberá ser publicada al menos una vez en el periódico “The Monitor” (versión en Ingles y Español), McAllen Texas, no antes de treinta (30) días y no después de diez (10) días antes de dicha elección. Los anuncios y publicaciones para esta sección deben constituir notificación de dicha elección de acuerdo a ley adherible. SECCIÓN XI:

La Orden de Elección, todos los avisos, publicaciones

oficiales, boletas, boletas de muestra e instrucciones para el votante utilizadas en

6

dicha elección deben ser impresas en los idiomas ingles y en español de acuerdo a ley adherible. SECCIÓN XII:

Esta Ordenanza no será publicada en el Código de

Ordenanzas de la Ciudad de McAllen puesto que no es mandatario. SECCIÓN XIII: Esta Ordenanza deberá estar en efecto inmediatamente al momento de ser aprobada de acuerdo con las leyes. CONSIDERADA Y APROBADA el día 26 de Enero, 2015 en reunión ordinaria de la Mesa Directiva de Comisionados de la Ciudad de McAllen, Texas en la cual estuvo presente un quórum y fue dirigida de acuerdo al Capitulo 551 del Código de Gobernación de Texas. FIRMADA el día __ de Enero, 2015. CIUDAD DE McALLEN Por: ____________________________ Jim Darling, Alcalde TESTIFICA POR: ____________________________________ Annette Villarreal, TRMC/CMC, CPM Secretaria de la Administración de la Ciudad Aprobado en Forma ___________________________________ Kevin Pagan, Procurador de la Ciudad

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CONSIDERADA Y APROBADA el día 27 de Enero, 2015 en una reunión ordinaria del Consejo Administrativo de Servicios Públicos de la Ciudad de McAllen, Texas en la cual estuvo presente un quórum y fue dirigida de acuerdo al Capitulo 551 del Código de la Gobernación de Texas. FIRMADA el día __ de Enero, 2015. CIUDAD DE McALLEN Por: ____________________________ Charles Amos, Director del Consejo TESTIFICA POR: _______________________________________ Nyla Flatau, TRMC/CMC, CPM Secretaria del Consejo Aprobado en Forma __________________________________ Kevin Pagan, Procurador de la Ciudad

8

PUBLIC UTILITY BOARD

AGENDA ITEM

4.a.

DATE SUBMITTED MEETING DATE

01/21/2015 01/27/2015

1. Agenda Item: 500 MAC 2. Party Making Request: Carlos Gonzalez, P. E., Development/Special Projects Engineer. 3. Nature of Request: Approval of subdivision as conditions set forth. 4. Budgeted: Bid Amount: Under Budget:

Budgeted Amount: Over Budget: Amount Remaining: 5. Reimbursement: Sewer Line Reimbursement for participation to the DatepalmMcColl Road Sewer Project in the amount of $3,408.48. 6. Routing: Gonzalez, Carlos

Created/Initiated - 01/21/2015

7. Staff's Recommendation: Approval of subdivision as conditions set forth. 8. City Attorney: Approved - KDP 9. MPU General Manager: Approved mav 10. Director of Finance for Utilities: Approved - MDC

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Lift Station

Sewer Lines

PUBLIC UTILITY BOARD

AGENDA ITEM

4.b.

DATE SUBMITTED MEETING DATE

01/21/2015 01/27/2015

1. Agenda Item: Marbella 2. Party Making Request: Carlos Gonzalez, P. E., Development/Special Projects Engineer. 3. Nature of Request: Approval of subdivision as conditions set forth. 4. Budgeted: Bid Amount: Under Budget:

Budgeted Amount: Over Budget: Amount Remaining: 5. Reimbursement: Water Line Reimbursement for participation to the Bentsen Road Water Project in the amount of $6,773.69. Sewer Line Reimbursement for participation to Bentsen Road Sewer Project in the amount of $47,077.76. In total amount of $53,851.45. 6. Routing: Gonzalez, Carlos

Created/Initiated - 01/21/2015

7. Staff's Recommendation: Approval of subdivision as conditions set forth. 8. City Attorney: Approved - KDP 9. MPU General Manager: Approved mav 10. Director of Finance for Utilities: Approved - MDC

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MARBELLA SUBDIVISION

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KENDLEWOOD

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Water Lines

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Fire Hydrant

Lift Station

Sewer Lines

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PUBLIC UTILITY BOARD

AGENDA ITEM

5.a.

DATE SUBMITTED MEETING DATE

01/20/2015 01/27/2015

1.

Agenda Item: Discussion of Water Conservation

2.

Party Making Request:

3.

Nature of Request:

4.

Budgeted: Bid Amount: Under Budget:

5.

Reimbursement:

6.

Routing: Flatau, Nyla

Budgeted Amount: Over Budget: Amount Remaining:

Created/Initiated - 01/20/2015

7.

Staff's Recommendation: Item for information only.

8.

City Attorney: Approved - KDP

9.

MPU General Manager: N/A mav

10. Director of Finance for Utilities: N/A - MDC